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Society for Learning Analytics Research (SoLAR)Society for Learning Analytics Research (SoLAR)

Society and Organizing Documents

HomeAbout SoLARGovernanceSociety and Organizing Documents

The Executive Committee of the Society for Learning Analytics Research meets monthly to discuss current initiatives including but not limited to the International Learning Analytics and Knowledge Conference (LAK), Learning Analytics Summer Institutes (LASI), Working Groups and more. To stay up to date on the actions and decisions from these meetings, please review the below documents.

SoLAR Constitution and Bylaws - Updated 2019

AGM Minutes 2013
AGM Minutes 2014
AGM Minutes 2015
AGM Minutes 2016
AGM Minutes 2017
AGM Minutes 2018
AGM Minutes 2019
AGM Minutes 2020
AGM Minutes 2021
AGM Minutes 2022
AGM Minutes 2023
AGM Minutes 2024 *DRAFT*

 

 

Executive Board Meeting Summaries

Attendance

Present:

  • Maren Scheffel
  • Roger Azevedo
  • Rogers Kaliisa
  • Ioana Jivet
  • Grace Lynch
  • Yi-Shan Tsai
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco
  • Blazenka Divjak
  • Paul Prinsloo
  • Nia Dowell

Regrets:

  • Bart Rienties
  • Shibani Antonette

Motions

  • Motion to approve April Executive meeting minutes. PASSED.
  • Motion to approve April Extraordinary meeting minutes. PASSED.
  • Motion that the Treasurer have the authority to approve one-off per calendar year, per line item either extraordinary or variance within an approved line item of up to $6000 CAD. The updated budget to be presented at the next Executive meeting. PASSED.

**Extraordinary SoLAR Executive Meeting re: LAK23/24 Location Discussions

Attendance

Present:

  • Maren Scheffel
  • Bart Rienties
  • Rogers Kaliisa
  • Ioana Jivet
  • Grace Lynch
  • Yi-Shan Tsai
  • Shibani Antonette
  • Blazenka Divjak
  • Paul Prinsloo
  • Nia Dowell

Regrets:

  • Roger Azevedo
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco

Motions

  • Motion that due to ongoing COVID restrictions, SoLAR pivots LAK23 to UTA (University of Texas Arlington) and LAK24 to Kyoto, Japan. PASSED.

Attendance

Present:

  • Maren Scheffel
  • Bart Rienties
  • Rogers Kaliisa
  • Ioana Jivet
  • Grace Lynch
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco
  • Blazenka Divjak
  • Paul Prinsloo

Regrets:

  • Roger Azevedo
  • Nia Dowell

Motions

  • Motion to approve February Executive meeting minutes. PASSED.

Attendance

Present:

  • Maren Scheffel
  • Bart Rienties
  • Rogers Kaliisa
  • Ioana Jivet
  • Grace Lynch
  • Simon Buckingham Shum
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco
  • Bodong Chen
  • Blazenka Divjak
  • Paul Prinsloo

Regrets:

  • Roger Azevedo
  • Nia Dowell

Motions

  • Motion to approve January Executive meeting minutes. PASSED.
  • Motion that only one signing officer is required to sign for investment and account purposes. PASSED.

Attendance

Present:

  • Maren Scheffel
  • Roger Azevedo
  • Bart Rienties
  • Rogers Kaliisa
  • Ioana Jivet
  • Grace Lynch
  • Simon Buckingham Shum
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco

Regrets:

  • Bodong Chen
  • Nia Dowell

Motions

  • Motion to approve December Executive meeting minutes. PASSED.

Attendance

Present:

  • Maren Scheffel
  • Roger Azevedo
  • Bart Rienties
  • Rogers Kaliisa
  • Ioana Jivet
  • Grace Lynch
  • Anouschka van Leeuwen

Regrets:

  • Simon Buckingham Shum
  • Yi-Shan Tsai
  • Shibani Antonette
  • Isabel Hilliger Carrasco
  • Bodong Chen
  • Nia Dowell

Motions

  • Motion to approve November Executive meeting minutes. PASSED.

Attendance

Present:

  • Maren Scheffel
  • Roger Azevedo
  • Bart Rienties
  • Rogers Kaliisa
  • Ioana Jivet
  • Grace Lynch
  • Simon Buckingham Shum
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco
  • Bodong Chen

Regrets:

  • Nia Dowell

Motions

  • Motion to approve October Executive meeting minutes. PASSED.
  • Motion that SoLAR requests ACM to enable the release of all LAK proceedings in full text XML to SoLAR for research purposes. Moved by MS, seconded by BR. PASSED.

Attendance

Present:

  • Maren Scheffel
  • Bart Rienties
  • Rogers Kaliisa
  • Ioana Jivet
  • Grace Lynch
  • Simon Buckingham Shum
  • Yi-Shan Tsai
  • Shibani Antonette
  • Isabel Hilliger Carrasco
  • Nia Dowell

Regrets:

  • Roger Azevedo
  • Anouschka van Leeuwen
  • Bodong Chen

Motions

  • Motion to approve September Executive meeting minutes. PASSED.
  • Motion to proceed with LAK23 in Kyoto. Moved by MS, seconded by ND. PASSED.

Attendance

Present:

  • Maren Scheffel
  • Roger Azevedo
  • Rogers Kaliisa
  • Ioana Jivet
  • Grace Lynch
  • Simon Buckingham Shum
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco
  • Bodong Chen
  • Nia Dowell

Regrets:

  • Bart Rienties

Motions

  • Motion to approve August Executive meeting minutes. PASSED.

Attendance

Present:

  • Maren Scheffel
  • Roger Azevedo
  • Rogers Kaliisa
  • Ioana Jivet
  • Grace Lynch
  • Simon Buckingham Shum
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco
  • Nia Dowell

Regrets:

  • Bart Rienties
  • Bodong Chen

Motions

  • Motion to approve July Executive meeting minutes. PASSED.
  • Motion that LASI22 be fully virtual with final dates to be confirmed. PASSED
  • Motion that UBC is the official host with the proviso that different time zones be investigated to include participants from Europe for example. PASSED.

Attendance

Present:

  • Maren Scheffel
  • Roger Azevedo
  • Bart Rienties
  • Rogers Kaliisa
  • Grace Lynch
  • Simon Buckingham Shum
  • Yi-Shan Tsai
  • Isabel Hilliger Carrasco
  • Bodong Chen
  • Nia Dowell

Regrets:

  • Ioana Jivet
  • Shibani Antonette
  • Anouschka van Leeuwen

Motions

  • Motion to approve June Executive meeting minutes. PASSED.

Attendance

Present:

  • Maren Scheffel
  • Bart Rienties
  • Rogers Kaliisa
  • Grace Lynch
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco
  • Bodong Chen
  • Nia Dowell

Regrets:

  • Roger Azevedo
  • Ioana Jivet
  • Simon Buckingham Shum

Motions

  • Motion to approve May Executive meeting minutes. PASSED.

Attendance

Present:

  • Maren Scheffel
  • Roger Azevedo
  • Bart Rienties
  • Rogers Kaliisa
  • Ioana Jivet
  • Grace Lynch
  • Simon Buckingham Shum
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco
  • Bodong Chen
  • Nia Dowell

Regrets:

  • None

Motions

  • Motion to approve March Executive meeting minutes. PASSED

Attendance

Present:

  • Abelardo Pardo
  • Oleksandra Poquet
  • Vitomir Kovanovic 
  • Craig Thompson
  • Maren Scheffel
  • Grace Lynch
  • Ioana Jivet
  • Roger Azevedo
  • Simon Buckingham Shum
  • Bodong Chen
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco
  • Nia Dowell
  • Bart Rienties
  • Rogers Kaliisa

Regrets:

  • None

Motions

  • Motion to approve February Executive meeting minutes. PASSED.

Attendance

Present:

  • Abelardo Pardo
  • Oleksandra Poquet
  • Vitomir Kovanovic 
  • Craig Thompson
  • Maren Scheffel
  • Grace Lynch
  • Bodong Chen
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen

Regrets:

  • Simon Buckingham Shum
  • Isabel Hilliger Carrasco
  • Nia Dowell

Motions

  • Motion to approve January Executive meeting minutes. PASSED.

Attendance

Present:

  • Abelardo Pardo
  • Oleksandra Poquet
  • Vitomir Kovanovic 
  • Craig Thompson
  • Maren Scheffel
  • Grace Lynch
  • Simon Buckingham Shum
  • Bodong Chen
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco

Regrets:

  • Nia Dowell

Motions

  • Motion to approve December Executive meeting minutes. PASSED.
  • Motion that the 2021 budget as circulated be approved. Moved by CT, seconded by AP. PASSED.

Attendance

Present:

  • Abelardo Pardo
  • Oleksandra Poquet
  • Craig Thompson
  • Maren Scheffel
  • Grace Lynch
  • Simon Buckingham Shum
  • Bodong Chen
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco
  • Nia Dowell

Regrets:

  • Vitomir Kovanovic

Motions

  • Motion to approve November Executive meeting minutes. Moved by AP, seconded by YST. PASSED.
  • Motion to confirm March 6 to 10 2023 dates and approve payment of $4000 USD. Moved by AP, Seconded by MS. PASSED. 
  • Motion that revised documentation for LASI-Locals be approved as circulated and published on the SoLAR website. Moved by IHC, seconded by YST. PASSED. 
  • Motion that revised documentation for in-cooperation status be approved as circulated and published on the SoLAR website. Moved by IHC, seconded by OP. PASSED

Attendance

Present:

  • Abelardo Pardo
  • Oleksandra Poquet
  • Vitomir Kovanovic 
  • Craig Thompson
  • Maren Scheffel
  • Grace Lynch
  • Simon Buckingham Shum
  • Bodong Chen
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco
  • Nia Dowell

Regrets:

  • None

Motions

  • Motion to approve October Executive meeting minutes. Moved by AP, seconded by ND. PASSED.
  • Motion that the Executive approve the conference scholarship scheme as circulated to accommodate individuals from places typically underrepresented up to capacity. Moved by MS, Seconded by ND. PASSED.

Attendance

Present:

  • Abelardo Pardo
  • Oleksandra Poquet
  • Vitomir Kovanovic 
  • Craig Thompson
  • Maren Scheffel
  • Grace Lynch
  • Simon Buckingham Shum
  • Bodong Chen
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco

Regrets:

  • Yi-Shan Tsai
  • Nia Dowell

Motions

  • Motion to approve September Executive meeting minutes. Moved by AP, seconded by OP. PASSED.
  • Motion that the Executive Manager, be appointed Returning Officer for the Executive and Office Bearers Elections. Moved by AP, Seconded by MS. PASSED. 
  • Motion that the Executive approve rescheduling the face to face venue for LAK21 to 2022 with the provisos: new clauses to be approved by the Executive and legal advice to reduce the overall size of the face to face event and COVID exit with reduced or zero financial liability. Moved by AP, seconded by SBS. PASSED. 

Attendance

Present:

  • Abelardo Pardo
  • Oleksandra Poquet
  • Vitomir Kovanovic 
  • Maren Scheffel
  • Grace Lynch
  • Simon Buckingham Shum
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco

Regrets:

  • Craig Thompson
  • Bodong Chen
  • Nia Dowell

Motions

  • Motion to approve August Executive meeting minutes. Moved by AP, seconded by OP. PASSED.
  • Motion that in cooperation approval for an educational offering be reviewed after 3 years based on the provision of summary documentation of curricula and key changes SoLAR should note. Moved by SBS, seconded by SA. PASSED.

Attendance

Present:

  • Abelardo Pardo
  • Oleksandra Poquet
  • Craig Thompson
  • Maren Scheffel
  • Grace Lynch
  • Simon Buckingham Shum
  • Bodong Chen
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco
  • Nia Dowell

Regrets:

  • Vitomir Kovanovic

Motions

  • Motion to approve June Executive meeting minutes. Moved by AP, seconded by SBS. PASSED.
  • Motion that SoLAR will allow flexible negotiations for 2021 membership fees with existing 2020 members. Moved by CT, seconded by OP. PASSED. 
  • Motion that SoLAR establish a membership fund of up to $1000 USD to pay for SoLAR student memberships for individuals who are unable to afford a membership at the standard rate. Moved by CT, seconded by ND. PASSED. 
  • Motion that SoLAR allocates funds to make the LAK conference ACM proceedings available Open Access every year starting from LAK22 onwards. Moved by MS, seconded by ND. PASSED.

Attendance

Present:

  • Abelardo Pardo
  • Oleksandra Poquet
  • Vitomir Kovanovic 
  • Craig Thompson
  • Maren Scheffel
  • Grace Lynch
  • Bodong Chen
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco
  • Nia Dowell

Regrets:

  • Simon Buckingham Shum

Motions

  • Motion to update January’s Exec decision and establish four LAK Doctoral Consortium chairs as the norm: two senior researchers (SRs) and two early career researchers (ECRs), balancing gender for both SRs and ECRs. Moved by SBS, seconded by AP. PASSED

Attendance

Present:

  • Abelardo Pardo
  • Oleksandra Poquet
  • Vitomir Kovanovic 
  • Craig Thompson
  • Maren Scheffel
  • Grace Lynch
  • Bodong Chen
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco
  • Nia Dowell

Regrets:

  • Simon Buckingham Shum

Motions

  • None

Attendance

Present:

  • Abelardo Pardo
  • Oleksandra Poquet
  • Vitomir Kovanovic 
  • Craig Thompson
  • Maren Scheffel
  • Grace Lynch
  • Simon Buckingham Shum
  • Bodong Chen
  • Yi-Shan Tsai
  • Anouschka van Leeuwen
  • Isabel Hilliger Carrasco
  • Nia Dowell

Regrets:

  • Shibani Antonette

Motions

  • Motion that all LAK Chairs receive a 50% reduced conference registration plus certificate of appreciation. ND moved, BC seconded. PASSED
  • Motion to accept the JLA succession planning as outlined. AP moved, CT seconded. PASSED
  • Motion that the Executive approve Open Journal Systems (the creators of the OJS software) to host JLA with an annual cost of $900 USD. AP moved, ND seconded. PASSED

Attendance

Present:

  • Abelardo Pardo
  • Sasha Poquet
  • Xavier Ochoa
  • Vitomir Kovanovic
  • Craig Thompson
  • Grace Lynch
  • Nicole Hoover
  • Bodong Chen
  • Isabel Hilliger Carrasco
  • Simon Buckingham-Shum
  • Rebecca Ferguson
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Maren Scheffel

Regrets:

  • Hiroaki Ogata
  • Nia Dowell
  • Shenita Ray

Motions

  • Motion that Alyssa Wise term of editor be extended for one year and Xavier Ochoa term of editor be extended for three years. AP moved, SP seconded.APPROVED.

Attendance

Present:

  • Abelardo Pardo
  • Sasha Poquet
  • Xavier Ochoa
  • Vitomir Kovanovic
  • Craig Thompson
  • Grace Lynch
  • Nicole Hoover
  • Simon Buckingham-Shum
  • Rebecca Ferguson
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Maren Scheffel

Regrets:

  • Hiroaki Ogata
  • Shenita Ray

Motions

  • Motion to approve a maximum limit of $1000 USD for the design and production of the new SoLAR white paper. AP moved, CT seconded.APPROVED.

Attendance

Present:
  • Abelardo Pardo
  • Sasha Poquet
  • Xavier Ochoa
  • Craig Thompson
  • Grace Lynch
  • Nicole Hoover
  • Rebecca Ferguson
  • Yi-Shan Tsai
  • Shibani Antonette
  • Hiroaki Ogata
  • Maren Scheffel
  • Shenita Ray
Regrets:
  • Vitomir Kovanovic
  • Simon Buckingham-Shum
  • Anouschka van Leeuwen

Motions

  • Motion that the Executive approve the two SIG requests as circulated, Learning Analytics in Latin America (LALA) and Methodology in Learning Analytics, with the one condition that the abbreviated name of the Methodology SIG be changed (Methlab). Moved SA, Seconded XO.APPROVED.
  • Motion that the SoLAR Executive approve in-cooperation support and dissemination for the August 2020 LA Asia 20 event. Moved by XO, Seconded by OP. (Vote by email between December & January Meetings).APPROVED.

Attendance

Present:
  • Abelardo Pardo
  • Sasha Poquet
  • Xavier Ochoa
  • Vitomir Kovanovic
  • Craig Thompson
  • Grace Lynch
  • Nicole Hoover
  • Simon Buckingham-Shum
  • Rebecca Ferguson
  • Yi-Shan Tsai
  • Anouschka van Leeuwen
  • Hiroaki Ogata
  • Maren Scheffel
Regrets:
  • Shibani Antonette
  • Shenita Ray

Motions

  • Motion that LAK21 be held at the Marriott Newport Beach Hotel and Spa for the better overall experience of delegates and that the dates for LAK21 be the 11 to 15 April 2021, which means pre-conference Sun/Mon, main Tues/Wed/Thurs. AP moved, XO seconded.APPROVED

Attendance

Present:

  • Abelardo Pardo
  • Sasha Poquet
  • Xavier Ochoa
  • Vitomir Kovanovic
  • Craig Thompson
  • Grace Lynch
  • Nicole Hoover
  • Simon Buckingham-Shum
  • Rebecca Ferguson
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Maren Scheffel
  • Shenita Ray

Regrets:

  • Hiroaki Ogata

Motions

  • That the SoLAR representative to IAALDE be Anouschka van Leeuwen. Moved AP, Seconded VK.APPROVED

Attendance

Present:

  • Sasha Poquet
  • Vitomir Kovanovic
  • Craig Thompson
  • Grace Lynch
  • Nicole Hoover
  • Simon Buckingham-Shum
  • Rebecca Ferguson
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Hiroaki Ogata
  • Maren Scheffel

Regrets:

  • Abelardo Pardo
  • Xavier Ochoa
  • Shenita Ray

Motions

  • Motion that the SoLAR executive moves back to 12 members and retains within the 12 an Inclusion Chair. OP moved, VK seconded.APPROVED.
  • Motion that, pending Educational Working Group’s satisfaction with the University of North Dakota’s revisions on their Learning Analytics Graduate Certificate, the Education Working Group will approve in-cooperation with SoLAR status for two years. SBS moved, OP seconded.APPROVED.

Attendance

Present:

  • Abelardo Pardo
  • Vitomir Kovanovic
  • Craig Thompson
  • Grace Lynch
  • Nicole Hoover
  • Simon Buckingham-Shum
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Maren Scheffel
  • Shenita Ray

Regrets:

  • Sasha Poquet
  • Xavier Ochoa
  • Rebecca Ferguson
  • Hiroaki Ogata

Motions

  • Motion to change individual and student membership cycle to one year rolling that will include one LAK discount and access to one LASI event. Moved by YST, SR seconded.APPROVED.

Attendance

Present:

  • Abelardo Pardo
  • Sasha Poquet
  • Xavier Ochoa
  • Vitomir Kovanovic
  • Craig Thompson
  • Grace Lynch
  • Nicole Hoover
  • Simon Buckingham-Shum
  • Rebecca Ferguson
  • Yi-Shan Tsai
  • Shibani Antonette
  • Hiroaki Ogata
  • Maren Scheffel

Regrets:

  • Anouschka van Leeuwen
  • Shenita Ray

Motions

  • Motion that Simon Knight be elected as JLA editor for new three year term, expiring in August, 2022. Moved by XO, seconded by AP.APPROVED.
  • Motion that JLA editors receive complimentary SoLAR membership for the duration of their terms. Moved by AP, seconded by VK.APPROVED.
  • That up to a maximum of $17,000 USD be approved for the second edition of the Handbook of Learning Analytics with the provisions below. Moved by AP, seconded by VK.APPROVED.
    • That proposed Cover and Inside Designs are reviewed and approved by the Executive prior to finalisation.
    • That SoLAR owns the Latex template and design and will receive all base files that can be repurposed as SoLAR wishes. The template could be modular to allow easy updating of images for example.
    • That there are regular status reports of the expenditure against the budget and while a maximum amount has been approved, the Editors are requested to be as frugal as possible.

Attendance

Present:

  • Abelardo Pardo
  • Sasha Poquet
  • Vitomir Kovanovic
  • Craig Thompson
  • Grace Lynch
  • Nicole Hoover
  • Simon Buckingham-Shum
  • Rebecca Ferguson
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Shenita Ray

Regrets:

  • Xavier Ochoa
  • Hiroaki Ogata
  • Maren Scheffel

Motions

  • Motion to deploy the Google form to collect information for event in-cooperation status and send email automatically to the members of the exec to process it. Moved by AP, seconded by SBS.APPROVED.

Attendance

Present:

  • Abelardo Pardo
  • Sasha Poquet
  • Xavier Ochoa
  • Vitomir Kovanovic
  • Craig Thompson
  • Grace Lynch
  • Nicole Hoover
  • Simon Buckingham-Shum
  • Rebecca Ferguson
  • Hiroaki Ogata

Regrets:

  • Yi-Shan Tsai
  • Maren Scheffel
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Shenita Ray

Motions

  • Motion that the Treasurer have the authority to approve one-off per calendar year expenditure either extraordinary or variance within an approved line item of up to $3000 CAD. The changes must be informed at the next Executive Meeting. Moved by AP, seconded by XO.APPROVED.

Attendance

Present:

  • Abelardo Pardo
  • Sasha Poquet
  • Vitomir Kovanovic
  • Craig Thompson
  • Grace Lynch
  • Nicole Hoover
  • Simon Buckingham-Shum
  • Yi-Shan Tsai
  • Shibani Antonette
  • Maren Scheffel
  • Shenita Ray

Regrets:

  • Xavier Ochoa
  • Rebecca Ferguson
  • Anouschka van Leeuwen
  • Hiroaki Ogata

Motions

  • Motion that rebuttal is included in LAK20 review process and experiences of it to be included in LAK conference handbook. Moved by AP, seconded by MS.APPROVED.
  • Motion to approve proposed process for SoLAR travel scholarships, as described in the proposal. Moved by AP, seconded by SR.APPROVED.
  • Motion to fund two SoLAR travel scholarships for LAK20, as per the previoulsy approved criteria and process. Moved by AP, seconded by SR.APPROVED.
  • Motion to approve new SIG guidelnes, establishment of three new SIGs: LA Asia SIG, Multi modal LA SIG, and Writing Analytics SIG, and allow LA Asia to expand their reach. Moved by SA, seconded by AP.APPROVED.

Attendance

Present:

  • Abelardo Pardo
  • Xavier Ochoa
  • Vitomir Kovanovic
  • Craig Thompson
  • Grace Lynch
  • Nicole Hoover
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Maren Scheffel

Regrets:

  • Sasha Poquet
  • Simon Buckingham-Shum
  • Rebecca Ferguson
  • Hiroaki Ogata
  • Shenita Ray

Motions

  • Motion to increase the annual budget for the Journal of Learning Analytics to $30,000. Moved by XO, seconded by SA.APPROVED.

Attendance

Present:

  • Stephanie Teasley
  • Abelardo Pardo
  • Sasha Poquet
  • Xavier Ochoa
  • Leah MacFadyen
  • Vitomir Kovanovic
  • Craig Thompson
  • Shibani Antonette
  • Chris Brooks
  • Simon Buckingham-Shum
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Nicole Hoover
  • Srecko Joksimovic
  • Grace Lynch
  • Hiroaki Ogata
  • Shenita Ray
  • Maren Scheffel
  • Yi-Shan Tsai
  • Anouschka van Leeuwen

Regrets:

  • None

Motions

  • Motion that ST continue to represent SoLAR as its Alliance Representative. Moved by XO, seconded by AP.APPROVED.
  • Motion that SoLAR increase the credit card limit to $40,000 CAD. Moved by CB, seconded by VK.APPROVED.
  • Motion that SoLAR agree in principle to provide travel scholarships and continue to fine tune actual details for the May Executive Meeting. Moved by SR, seconded by ST.APPROVED.

Attendance

Present:

  • Abelardo Pardo
  • Xavier Ochoa
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Simon Buckingham Shum
  • Rebecca Ferguson
  • Vitomir Kovanovic
  • Shenita Ray

Regrets:

  • Stephanie Teasley
  • Leah Macfadyen
  • Chris Brooks
  • Hendrik Drachsler
  • Srecko Joksimovic
  • Hiroaki Ogata

Motions

  • Motion that the SoLAR Executive approve Grace Lynch (AUS) and Nicole Hoover (USA) as SoLAR credit card holders. Moved by AP, seconded by VK.APPROVED.

Attendance

Present:

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Simon Buckingham Shum
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Srecko Joksimovic
  • Vitomir Kovanovic
  • Shenita Ray

Regrets:

  • Sasha Poquet
  • Hiroaki Ogata

Motions

  • That SoLAR provides in-cooperation and dissemination support for the Bay Area Learning Analytics Conference – BayLAN2019. Moved by XO, seconded by SBS.APPROVED.
  • That the word ‘ethical’ is added to section 3F (Objectives) within the SoLAR Constitution and Bylaws. Moved by RF, seconded by SBS.APPROVED.

Attendance

Present:

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Vitomir Kovanovic
  • Hiroaki Ogata
  • Shenita Ray

Regrets:

  • Simon Buckingham Shum
  • Srecko Joksimovic

Motions

  • Motion to approve that SoLAR provides in-cooperation and dissemination support for the Israeli Symposium on Learning Analytics. Moved by XO, seconded by AP.APPROVED.
  • Motion to approve that SoLAR grants access to Xavier Ochoa to the LAK19 EasyChair Data to create the LAK19 Reviewer Report. Moved by CB, seconded by ST.APPROVED.

Attendance

Present:

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Rebecca Ferguson
  • Srecko Joksimovic
  • Vitomir Kovanovic
  • Shenita Ray

Regrets:

  • Leah Macfadyen
  • Simon Buckingham Shum
  • Hendrik Drachsler
  • Hiroaki Ogata

Motions from email communication

  • Motion to approve that SoLAR provides in-cooperation and dissemination support for the EBELA-Asia event. Moved by XO, seconded by AP.APPROVED.
  • That the SoLAR Executive Committee approve expenditure up to $4000 AUD (35 hour estimate at $100 per hour plus contingency) for work to target fixes to current pages. Moved by XO, seconded by SBS.APPROVED.

Motions from the meeting

  • Motion to approve website redesign with Quadsimia, LLC up to $26,000 CAD. Moved by SJ, Seconded by XO.APPROVED.
  • Motion to approve Quadsimia as new website host and technical support (as needed) up to $3,000 CAD annually. Moved by SJ, Seconded by ST.APPROVED.

Attendance

Present:

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Simon Buckingham Shum
  • Vitomir Kovanovic
  • Hiroaki Ogata
  • Shenita Ray

Regrets:

  • Leah Macfadyen
  • Chris Brooks
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Srecko Joksimovic

Motions

  • Motion to approve the Decisions Making Procedure Document as amended. Moved by ST, seconded by XO.APPROVED.
  • Motion to approve that Executive Members can only serve two consecutive terms, Moved by AP, seconded by ST.APPROVED.

Attendance

Present:

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Simon Buckingham Shum
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Vitomir Kovanovic
  • Hiroaki Ogata
  • Shenita Ray

Regrets:

  • Leah Macfadyen
  • Sasha Poquet
  • Srecko Joksimovic

Motions

  • No Motions

Attendance

Present:

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Simon Buckingham Shum
  • Hendrik Drachsler
  • Srecko Joksimovic
  • Vitomir Kovanovic
  • Hiroaki Ogata
  • Shenita Ray

Regrets:

  • Rebecca Ferguson

Motions

  • No Motions

Attendance

Present:

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Simon Buckingham Shum
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Srecko Joksimovic
  • Vitomir Kovanovic
  • Hiroaki Ogata
  • Shenita Ray

Regrets:

  • None

Motions from email communication

  • Motion that the Executive Committee approves LASI19 to be held in Vancouver hosted by UBC and SFU (between dates 17-27 June 2019) pending confirmation of actual venue and leaders availability.APPROVED.

Motions from the meeting

  • Education committee motion: “The SoLAR exec approves the SoLAR in-cooperation status for the edX MOOC series on LA”. Motion requested by Justin Dellinger on 25.05.2018.APPROVED.

Attendance

Present:

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Simon Buckingham Shum
  • Rebecca Ferguson
  • Vitomir Kovanovic
  • Hiroaki Ogata

Regrets:

  • Hendrik Drachsler
  • Srecko Joksimovic
  • Shenita Ray

Motions

  • No Motions

Attendance

Present:

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Simon Buckingham Shum
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Srecko Joksimovic
  • Vitomir Kovanovic
  • Hiroaki Ogata
  • Shenita Ray

Regrets:

  • Sasha Poquet

Motions

  • Motion that the agenda, attendance, and results of all motions for the executive meetings be published publicly on the solar website. Moved by VK.APPROVED.
  • Motion that Working Group membership is at the discretion of the chair. The Chair will note the attendees to the full Executive. Moved by ST.APPROVED.

Attendance

Present:

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Simon Buckingham Shum
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Vitomir Kovanovic
  • Shenita Ray

Regrets:

  • Srecko Joksimovic
  • Hiroaki Ogata

Motions

  • Motion that we add a checkbox to all LAK paper submissions that would note the author is acknowledging that they are not and will not submit this paper to another conference while it is under review.APPROVED.

Attendance

Present:

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Alyssa Wise
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Simon Buckingham Shum
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Srecko Joksimovic
  • Vitomir Kovanovic
  • Hiroaki Ogata

Regrets:

  • Drew Paulin

Motions

  • Motion that the Exec approves In-Cooperation Status Process for Educational Projects. Moved by XO, seconded by ST.APPROVED.
  • Motion that the Executive reserves right at any cycle of nominations to move back to 12 members.APPROVED.

Attendance

Present:

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Alyssa Wise
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Hendrik Drachsler
  • Vitomir Kovanovic
  • Drew Paulin
  • Sasha Poquet

Regrets:

  • Rebecca Ferguson
  • Srecko Joksimovic

Motions from email communication

  • The motion that the Executive Committee exercise it’s right to appoint two new members, both women, to ensure that the Society’s leadership reflects our commitment to diversity. Moved by ST, seconded by AP.REJECTED.

Motions from the meeting

  • The motion to immediately appoint two new women executive members. Moved by ST, seconded by AP.REJECTED.
  • The motion to hold an open election for the new position of Openness Chair. Moved by ST, seconded by AP.APPROVED.

Attendance

Present:

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Alyssa Wise
  • Grace Lynch
  • Chris Brooks
  • Rebecca Ferguson
  • Srecko Joksimovic
  • Vitomir Kovanovic
  • Drew Paulin
  • Sasha Poquet

Regrets:

  • Nicole Hoover
  • Hendrik Drachsler

Motions

  • No Motions
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