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Network Working Group                                     L. Daigle, Ed.Request for Comments: 3677                   Internet Architecture BoardBCP: 77                                                              IABCategory: Standards Track                                  December 2003IETF ISOC Board of Trustee Appointment ProceduresStatus of this Memo   This document specifies an Internet Best Current Practices for the   Internet Community, and requests discussion and suggestions for   improvements.  Distribution of this memo is unlimited.Copyright Notice   Copyright (C) The Internet Society (2003).  All Rights Reserved.Abstract   This memo outlines the process by which the IETF makes a selection of   an Internet Society (ISOC) Board of Trustees appointment.1.  Introduction   The Internet Society (ISOC) provides organizational and financial   support for the IETF.  As stipulated in ISOC's by-laws the IETF is   called upon to name 3 Trustees to its Board (BoT), with staggered 3   year terms.  This requires that the IETF name one Trustee each year.   This memo outlines the process by which the IETF makes that   selection.  This process will also be used in the event of mid-term   vacancies that may arise with IETF nominated Board positions.1.1.  Overview of Selection Process   In brief, this document describes the timeframe and procedures for   the IAB to solicit public input and make a selection for the open   position each year.1.2.  Rationale   An alternative approach to making a selection for these positions   would be to use the IETF's NomCom (RFC 2727 [1] and its revisions).   However, that NomCom is chartered and defined specifically to the   task of making selections for IETF organization tasks, and the ISOC   BoT appointment process does not fit that in 2 ways:Daigle & IAB             Best Current Practice                  [Page 1]

RFC 3677          ISOC Trustee Appointment Procedures      December 2003   1.  the timeframe of the appointment does not mesh with the IETF       appointment cycle   2.  the nature of the deliberations and the type of information       solicited would be significantly different for an external       appointment, such as this appointment to the ISOC BoT   The first issue (timing) could be resolved fairly easily for this   specific appointment.  The second issue is more general, and not   reasonably reconciled with the IETF NomCom task as currently   specified.   The process described inRFC 2727 is oriented toward soliciting   feedback from the IETF community with respect to individuals and   technical positions with which they have personal experience.  To   make a good decision on external appointments, in general, the NomCom   would have to understand the requirements for those positions, and   attempt to evaluate candidates for a very different set of skills   than is required of IAB/IESG members.  It might also require   soliciting feedback from outside the IETF community.   There is no   question that the individuals that constitute the IETF NomCom each   year have the competence to carry out such a search; the issue is   that it is a very different task, would require additional time and   resources, and therefore is a side effort that could very well   undermine the effectiveness of the NomCom in carrying out its primary   task for the IETF.   By contrast, the IAB is chartered to be responsible for IETF external   liaisons, is a standing body that works with ISOC (and the ISOC   Board), and therefore has a working knowledge of the requirements of   the specific position discussed here.   At some future point, if there is a more general need to make   external appointments, the IETF may consider broadening the scope of   the IETF NomCom role, or create a separate nominating committee for   such external non-liaison appointments.  This document proposes that   is not necessary or desirable for the purposes of this one annual   appointment.2.  Desirable Qualifications and Selection Criteria for an    IETF-Nominated ISOC Trustee   Candidates for an ISOC Trustee should have a demonstrable involvement   in the IETF with a particular focus on active participation in IETF   Working Groups.Daigle & IAB             Best Current Practice                  [Page 2]

RFC 3677          ISOC Trustee Appointment Procedures      December 2003   The candidate is expected to possess clearly demonstrated technical   competence in Internet technology, and be able to articulate   technology issues such that the ISOC Board can be provided with sound   technical perspectives.  The candidate is also expected to be able to   understand the respective roles and responsibilities of the IETF and   ISOC and be able to articulate these roles within both organizational   communities.   The candidate will also be expected to exercise all the duties of an   ISOC Board member, including fiduciary responsibility, setting of   policies, oversight of the operation of the Society,  representing   the interests of the members and stakeholders of the Society and   participation in all Board meetings and Board activity programs.   The candidate is not a representative or a delegate of the IETF and   is not chartered to represent the IETF or the IETF Standards Process   within the ISOC Board or the broader ISOC community.  However it is   expected that the candidate would be able to call on experts in the   IETF community as required, to ensure that the ISOC Board receives   the highest quality technical advice available.3.  IETF ISOC Board of Trustees Selection Process3.1.  Nominations and eligibility   Each year, the IAB will make a public call for nominations on the   ietf-announce@ietf.org mailing list.  The public call will specify   the manner by which nominations will be accepted and the means by   which the list of nominees will be published.   Self-nominations are permitted.  Along with the name and contact   information for each candidate, details about the candidate's   background and qualifications for the position should be attached to   the nomination.  All IETF participants, including working group   chairs, IETF NomCom members, IAB and IESG members are eligible for   nomination.   IAB and IESG members who accept nomination will recuse themselves   from selection and confirmation discussions respectively.3.2.  Selection   The IAB will publish the list of nominated persons, review the   nomination material, and make a selection.Daigle & IAB             Best Current Practice                  [Page 3]

RFC 3677          ISOC Trustee Appointment Procedures      December 2003   The selection criteria will include additional consideration of any   nominated candidates who are concurrently members of the IAB or IESG   members such that at the time of selection no more than two of the   three IETF-appointed ISOC Trustees are IAB and IESG members.3.3.  Confirmation   The IESG will act as the confirming body for the selection.  In the   event that the IESG determines not to confirm the nominated   candidate, the IESG will provide the IAB with the basis for this   determination and the IAB will nominate another candidate.3.4.  Timeframe   ISOC expects to seat new Board members at its annual general meeting   in June of each year.  Basic timeframe requirements for the IETF   process are as follows:   o  4-6 weeks for solicitation of nominations   o  4-6 weeks for review of nominees, deliberation and selection   o  4-6 weeks for confirmation (and re-selection as necessary) and      delivery to ISOC   In January of each year, the IAB will announce the specific dates for   the IETF ISOC Trustee selection process for that year (taking into   account the particular dates of the first IETF meeting of the year,   etc), following the guidelines above.3.5.  Mid-term Vacancies   This document describes the process for the general, annual   appointment of ISOC Trustees to fill the seats of Trustees whose   terms are ending.  However, if an IETF-appointed Trustee is unable to   serve his or her full term, the IAB may, at its discretion,   immediately select a replacement to serve the remainder of the term   using the interim process defined inSection 3.5.1.  If the IAB does   not invoke the interim process, the next annual selection process   will fill the vacancy (if the vacant term does not end at that point)   as well as the regular appointment for that selection cycle.3.5.1.  Interim Appointment Process   If the IAB elects to fill the mid-term vacancy before the next annual   selection, a separate timeline will be announced and the rest of the   process described in this document will be followed.Daigle & IAB             Best Current Practice                  [Page 4]

RFC 3677          ISOC Trustee Appointment Procedures      December 20034.  Security Considerations   This document does not describe any technical protocols and has no   implications for network security.5.  Intellectual Property Statement   The IETF takes no position regarding the validity or scope of any   intellectual property or other rights that might be claimed to   pertain to the implementation or use of the technology described in   this document or the extent to which any license under such rights   might or might not be available; neither does it represent that it   has made any effort to identify any such rights.  Information on the   IETF's procedures with respect to rights in standards-track and   standards-related documentation can be found inBCP-11.  Copies of   claims of rights made available for publication and any assurances of   licenses to be made available, or the result of an attempt made to   obtain a general license or permission for the use of such   proprietary rights by implementors or users of this specification can   be obtained from the IETF Secretariat.   The IETF invites any interested party to bring to its attention any   copyrights, patents or patent applications, or other proprietary   rights which may cover technology that may be required to practice   this standard.  Please address the information to the IETF Executive   Director.6.  References   [1]  Galvin, J., "IAB and IESG Selection, Confirmation, and Recall        Process: Operation of the Nominating and Recall Committees",BCP10,RFC 2727, February 2000.Daigle & IAB             Best Current Practice                  [Page 5]

RFC 3677          ISOC Trustee Appointment Procedures      December 2003Appendix A.  IAB Members at the time of this writing   Bernard Aboba   Harald Alvestrand   Rob Austein   Leslie Daigle   Patrik Faltstrom   Sally Floyd   Mark Handley   Geoff Huston   Jun-ichiro (Itojun) Hagino   Charlie Kaufman   James Kempf   Eric Rescorla   Mike St.JohnsAuthors' Addresses   Leslie Daigle   Editor   Internet Architecture Board   IAB   EMail: iab@iab.orgDaigle & IAB             Best Current Practice                  [Page 6]

RFC 3677          ISOC Trustee Appointment Procedures      December 2003Full Copyright Statement   Copyright (C) The Internet Society (2003).  All Rights Reserved.   This document and translations of it may be copied and furnished to   others, and derivative works that comment on or otherwise explain it   or assist in its implementation may be prepared, copied, published   and distributed, in whole or in part, without restriction of any   kind, provided that the above copyright notice and this paragraph are   included on all such copies and derivative works.  However, this   document itself may not be modified in any way, such as by removing   the copyright notice or references to the Internet Society or other   Internet organizations, except as needed for the purpose of   developing Internet standards in which case the procedures for   copyrights defined in the Internet Standards process must be   followed, or as required to translate it into languages other than   English.   The limited permissions granted above are perpetual and will not be   revoked by the Internet Society or its successors or assignees.   This document and the information contained herein is provided on an   "AS IS" basis and THE INTERNET SOCIETY AND THE INTERNET ENGINEERING   TASK FORCE DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING   BUT NOT LIMITED TO ANY WARRANTY THAT THE USE OF THE INFORMATION   HEREIN WILL NOT INFRINGE ANY RIGHTS OR ANY IMPLIED WARRANTIES OF   MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.Acknowledgement   Funding for the RFC Editor function is currently provided by the   Internet Society.Daigle & IAB             Best Current Practice                  [Page 7]