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Executive Office

The Executive Office overseas and leads the AAPT operations.

Contact the Executive Office about:

• the International Science & Engineering Fair
• the Presidential Science & Mathematics Teaching Awards
• the AAPT Executive Board

Communications

The Communications department oversees the production of journals, magazines, and publications. Contact this department if you have questions about:

• the file format of your submission of abstracts to National Meetings,
• purchasing reprints,
• obtaining copyright permission,
• how to include a product in our catalog,
• whether AAPT would be interested in producing your product, or
• press releases.

If you have questions about your subscription, including how to file a claim for missing issues or how to change your name or mailing address, contact the Membership and Stewardship Department. In addition, Editorial & Publishing Services will not be able to answer questions about journal submission. Please contact the Journal Editor directly regarding unpublished articles.

Programs & Conferences

The Programs & Conferences Department works closely with the Meetings & Program Chair and the Area Committees in planning all aspects of the two AAPT National Meetings. The department also organizes and manages the physics exhibit shows.

The department also coordinates the following programs for the Association:

• Urban PTRA Program
• Workshop for New Physics Faculty
• The United States Physics_Team
• Physics Bowl
• Barbara Lotze Scholarship
• High School Grants for Innovative Teaching Programs
• Topical Conferences

Contact this department regarding the National Conference if you have questions regarding:

• abstract submission,
• session or workshop request form submission,
• invited speakers,
• hosting a summer meeting,
• exhibiting.

Membership

The Membership Department is responsible for the recruitment and retention of AAPT members, institutional subscribers to the AJP and TPT journals. This department is also responsible for expanding AAPT's visibility within the scientific community, and assisting the local sections in dissemination of AAPT resources. Product order fulfillment (AAPT Store) and inventory control are also responsibilities of this department.

Finance & Administration

The Finance & Administration Department manages the fiscal aspects of the operation, information technology, and human resources. The Department prepares budget reports and all financial statements. Budget reports are provided monthly, showing year to date comparisons of actual expenses to budget by cost center.

In addition, the following services are provided: General Ledger maintenance, Accounts Receivable, Accounts Payable, Payroll Processing, Cash Receipts, Grant Accounting and Budgeting, as well as manages rental income and expenses.

The Department maintains the important papers and records of the Association and monitors the Association's investments. All tax and insurance (except health) issues are handled through the Department.

The annual audit report process to attest to the accuracy of the financial statements and the government grant submissions is a joint effort of the Finance Department and the independent auditors.

Contact this Department with any issues relating to reimbursements and human resources.

Technology & Information Services

Contact this department with any issues relating to the web, listservs and computer related problems.