Processing of personal data: Subscribing to publications and newsletters

Subscribing to publications and newsletters

You can subscribe to our newsletters and other material on current issues. When you subscribe to a newsletter or publication, we store your contact information to send your subscriptions to you. We only use the personal data you provide to send you the newsletters or publications you have subscribed to and any visitor or subscriber surveys.

Only your email address and name will be stored. If you subscribe to publications to be sent to your home address or, for example, to your workplace, we will also store the name, address and possible telephone number of your organisation. Your personal data will be retained for as long as is necessary to send newsletters or publications that you have subscribed to (until you cancel your subscription or the newsletter service or publications cease to exist).

As a rule, subscribers provide us with the data necessary for sending publications and newsletters. However, we may also collect data from public channels and our cooperation partners to perform tasks carried out in the public interest.

You can cancel your subscription at any time, either when receiving the newsletters or electronic publications or via our websites. If you cancel your subscription to the newsletter or a publication, we will remove your personal data without undue delay.

Why we process your data

We process your personal data in order to carry out our tasks in the public interest (Article 6, paragraph 1, point e of the General Data Protection Regulation). 

Provisions on the tasks of the Ministry for Foreign Affairs and Finland's missions abroad are laid down, for example in: 

1. The Act on the Foreign Service
2. The Government Decree on the Ministry for Foreign Affairs.

Transfer of personal data

Sometimes we have to outsource the distribution of publications and newsletters to external service providers in order to improve the quality of the service. A service provider may also operate outside the EU territory, if the requirements of the Data Protection Regulation are met. 

We will conclude an agreement with the service providers in accordance with Article 28 of the Data Protection Regulation, or otherwise we will comply with Chapter V of the General Data Protection Regulation. For more information about service providers for newsletters and publications, please contact our Data Protection Officer at tietosuoja.um(at)gov.fi. 
 
However, we disclose personal data, upon request, in accordance with the Act on the Openness of Government Activities. Data and documents are public, unless special provisions on their secrecy have been laid down by law. 
 
We will not disclose your data for direct marketing or market and opinion polls.

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