From Simple English Wikipedia, the free encyclopedia
Adocument[1] (noun) is a piece ofinformation that is used tocommunicate something. In the past it was usually a piece ofpaper that contained information written inink, but documents are now oftendigital.
Todocument (verb) means to produce anobject by collecting andrepresenting information, and has a slightly different pronunciation.
Boundary Examples: The plaque on thePioneer 11 spacecraft, designed by astronomerCarl Sagan, and using information assumed to be universal is an extreme example of a document that is intended to communicate withaliens. On the other hand, the recorded and printed signals of theSETI project would constitute documents if they were discovered to contain alien communication.
When one views a document, they can see theconnotations anddenotations that appear in asearch for document. From these usages, readers can infer one or more of the following typical contexts:
Writing that provides information (especially information of an official nature)
Anything serving as a representation of a person's thinking by means of symbolic marks
Technology to manage documents has developed with documents themselves. They include practices forpreserving,archiving, destroying, and managing documents. These together are called the "document life cycle"
Physical preservation: Documents in traditional physical forms and in digital physical forms such asmagnetic media must be physically preserved. This aspect of document management deals with such issues as the aging of paper (acid-free paper helps with preservation) and the obsolescence of media such asfloppy disk orvideotape.
Storage: This aspect includes management of limited resources such as shelf space and disk space, and optimal space utilization. Modern libraries often use complex space-saving technologies such asrobotic retrieval systems for stacks and moving bookshelves. The whole field ofdata compression can be viewed as made for the storage of digital documents.
Cultural Preservation: This function, traditionally done bylibrarians involves the selection, arrangement and storage of documents in safe places. The importance of this part of document management can be seen in the impact of historical events like the burning of theLibrary of Alexandria. Today, library and information science has developed into an important academic job.
Bibliometrics: This aspect of document management involves functions ofindexing, creatingstatistics andtaxonomies, and improving the usability of large collections of documents. The modern history of this management technology dates back to Melvil Dewey and theDewey Decimal System. Today, the science of bibliometrics is largely concerned with managing the impact of electronic technologies. This aspect must also deal withISBN numbers,Library of Congress data and other standards.
Digital Content Management: The explosion of digital content has resulted in technologies being created to manage large collections of digital information generated byorganizations. Such systems must manage access control and privileges, multiple electronic formats, interface with printing systems and enable collaborative workflows around documents.
Digital-Physical Interaction Management: As long as both paper and digital documents continue to be made and used, the modern management technologies to manage their interaction will continue. Key to this is the management of large scale and systematic scanning of physical documents (such as theGoogle book scanning project).
Destruction: With the increased cost ofidentity theft, corporate scandals and privacy concerns, the destruction of both paper and electronic documents has become increasingly important to manage. Technologies such as shredders play a role, as do verifiable ways to destroy electronic documents to ensure compliance with privacy laws.
Security:Shannon's information theory has led to an entire discipline that deals with the security of documents, and associated technologies such as encryption, as well as more physical security features such aswatermarks and making currency documents that are safe fromcounterfeiting.
Transportation: The entiremail system, as well as modern courier systems, is largely built on the need to physically move documents from one location to another.
Owen, D., 2004,Copies in Seconds: How a Lone Inventor and an Unknown Company Created the Biggest Communication Breakthrough Since Gutenberg—Chester Carlson and the Birth of the Xerox Machine
Searle, J. R., 1997,The Construction of Social Reality
Anderson, B., 2006,Imagined Communities: Reflections on the Origin and Spread of Nationalism, New Edition
Levy, D., 2003,Scrolling Forward: Making Sense of Documents in the Digital Age
