Frequently Asked Questions

• What is the University of Richmond Scholarship Repository?
• What type of content is accepted in the repository?
• Who can submit materials?
• How do I submit content to the University of Richmond Scholarship Repository?
• How do I revise a submission?
• Whom should I contact if I have a question about a specific item, collection, resource, etc.?
• Copyright Guidelines for Authors
• What is the difference between a preprint, postprint, and publisher's version?
• How can I find out what version I can post for a particular journal article or book chapter?

What is the University of Richmond Scholarship Repository?

The University of Richmond Scholarship Repository brings together and provides open access to the intellectual content of its faculty, students and many centers and programs. The repository includes a broad spectrum of materials and formats, including written scholarship by faculty and students.

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What type of content is accepted in the repository?

The repository includes electronicPDFs, in addition to video, audio, photographs, images and other materials. If you have a question about your own content and whether it is a good fit for our repository, please contact Crista Lembeck, Digital Asset Management & Preservation Administrator, University Libraries or Sam Cabo, Digital Resources Librarian, Law Library .

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Who can submit materials?

Any faculty or staff member affiliated with the University of Richmond may submit scholarly content. Programs, centers, and students should consult with their repository administrator to explore how their materials may fit within the repository’s scope.

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How do I submit content to the University of Richmond Scholarship Repository?

To add content to the repository, please email or the University Libraries' repository administrator, Crista LaPrade, Digital Asset Management & Preservation Administrator, . Please refer to theRichmond School of Law repository webpage for information regarding accepted materials, submission processes, and content management. Please email the Law Library's repository administrator, Sam Cabo, Digital Resources Librarian, with questions or requests regarding the Richmond School of Law's repository collections.

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How do I revise a submission?

To revise a submitted article, paper, abstract, remove a deposited item, or make other changes, contact the University Libraries' repository administrators:
Crista LaPrade, Digital Asset Management & Preservation Administrator,
Law Library – Sam Cabo, Digital Resources Librarian, .

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Whom should I contact if I have a question about a specific item, collection, resource, etc.?

For questions regarding Richmond School of Law School collections or items, contact Sam Cabo, Digital Resources Librarian, .
Questions about other University communities' collections (e.g., Arts & Sciences, School of Leadership Studies, Robins School of Business, Jepson School of Leadership Studies, Boatwright Memorial Library, etc.), should be submitted to Crista LaPrade, Digital Asset Management & Preservation Administrator .

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Copyright Guidelines for Authors

Authors must either hold the copyright in the work, have reserved rights to publicly post the work in an institutional repository, or have specific permission from the publisher for a work to be included in the University of Richmond Scholarship Repository. University Library staff will seek permissions on behalf of faculty and staff members.

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What is the difference between a preprint, postprint, and publisher's version?

Most publishers allow a specific version of an author's article or book chapter to be posted in a research repository. This version can be the preprint, postprint or publisher's version. A definition for each version is provided below.

• Preprint: Author's version of a manuscript, before peer review.
• Postprint: Final author-edited version after peer review submitted to the publisher. Also known as the "author's accepted version."
• Publisher's version: Final "published" version (peer reviewed) which includes the publisher's markup and formatting.

Note that submitting a postprint or "author's accepted version" (green open access) is a legitimate way to share your work in an open access repository. With "green open access" authors publish in any journal and then self-archive a version of the article for gratis public use in an online repository.

For more information on retaining author's rights for repository postings, see theScholarly Communications Guide.

Please refer to theRichmond School of Law repository webpage for information regarding restricted materials, formats, and versioning in the Richmond School of Law repository collections.

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How can I find out what version I can post for a particular journal article or book chapter?

Use theSherpa/Romeo database, maintained by the University of Nottingham in the U.K. to find out what version is allowed for a particular journal publication. If the journal is not listed or you have an inquiry about a book chapter, please contact Crista Lembeck, Digital Asset Management & Preservation Administrator, University Libraries

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Please refer to theRichmond School of Law repository webpage for information regarding materials, formats, and versioning eligible for deposit in the Richmond School of Law repository collections or send your inquiry to Sam Cabo, Digital Resources Librarian, William Taylor Muse Law Library at .

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