US20080228562A1 - Fully Automated Vehicle Dispatching, Monitoring and Billing - Google Patents

Abstract

A system for controlling vehicles (20) to provide transportation services without need for human intervention. A database (10) stores records each documenting needed transportation services. Processing circuitry (which may be one or several networked computers) performs a dispatching process (26) which reviews these records, locates records indicating a need for immediate transportation service, and instructs vehicles to provide the service. The processing circuitry also performs a monitoring process (28) which monitors vehicle activities by reviewing the records, and automatically obtained vehicle activity information, to identify transportation services which are not being adequately provided, and refer these to human dispatchers (16) for special attention. A variety of methods for obtaining and updating vehicle activity information are disclosed, as are various applications for the system.

Description

CROSS REFERENCE TO RELATED APPLICATIONS
• This application is a divisional of prior application Ser. No. 11/466,564 filed Aug. 23, 2006, which will issue as U.S. Pat. No. 7,343,243 on Mar. 11, 2008, which is a divisional of prior application Ser. No. 10/747,476, filed Dec. 29, 2003, issued as U.S. Pat. No. 7,113,864 on Sep. 26, 2006, which is a divisional of prior application Ser. No. 10/195,042, filed Jul. 15, 2002, issued as U.S. Pat. No. 6,694,248, on Feb. 17, 2004, which is a divisional of prior application Ser. No. 08/980,645, filed on Dec. 1, 1997, issued as U.S. Pat. No. 6,430,496, on Aug. 6, 2002, which is a divisional of prior application Ser. No. 08/549,380, filed on Oct. 27, 1995, issued as U.S. Pat. No. 5,835,376, on Nov. 10, 1998. These prior applications are hereby incorporated herein by reference in their entirety.
FIELD OF THE INVENTION
• The present invention relates to dispatching or controlling of taxis, ambulances, or other vehicles.
BACKGROUND OF THE INVENTION
• A number of systems have been devised for dispatching of vehicles or other services upon demand. The complexity of dispatching systems ranges from fully manual systems to systems employing elaborate computer databases and tracking systems.
• To dispatch vehicles accurately and in a timely fashion, several things must be done concurrently. Vehicles must be tracked so that their location is known so that they may be efficiently selected for future jobs. The position and status of dispatched vehicles must be monitored to determine if they are on time or delayed. Customer requests must be received and posted for dispatching, and then dispatched. Delayed arrivals should be identified and reported to the customer as soon as possible.
• A fully manual dispatching system (such as is employed by smaller taxi companies), requires a single human being to perform all of the tasks identified above. More modern dispatching systems provide automation of some of the described tasks.
• For example, various systems have been established to manage the reception and posting of customer requests. For example, the “Life-TRAK” system, available from the assignee of the present application, provides a database server storing a database of customer request records. New records are generated by call takers who receive incoming telephone calls from customers. Also, records may be generated at remote sites, for example by contract customers, and transmitted into the central database by telephone connections. The customer requests are then reported to dispatchers who determine when the requests are in need of service, and dispatch a vehicle as needed.
• There are also commercially available systems for assisting the dispatching tasks described above. For example, there are commercially available Automatic Vehicle Locator (AVL) systems which automatically track (typically via satellite navigation) the locations of managed vehicles, so that this information can be reported to a dispatcher in textual or graphic form to assist the dispatcher determining the locations of vehicles. Typically, the dispatcher uses this information to select a vehicle for a particular job, and then forwards instructions to the driver to assign them the job. Often, the AVL includes data fields where the dispatcher may store an indication of the status of a vehicle (e.g., dispatched or available) and the vehicle's capabilities (e.g., wheelchair-compatible, etc.) so that this information can be used by the dispatcher in selecting a vehicle for a job and monitoring activity of the vehicles.
• Advanced AVL systems further facilitate dispatching, by automatically identifying, upon request, the nearest vehicles to a given address or latitude/longitude position, to assist the dispatcher in selecting a vehicle for dispatch. Furthermore, AVL systems may also include a street map database and search algorithm through which the AVL can identify a street route from one address to another upon request from the dispatcher.
• In some cases, the dispatcher communicates with the vehicles via radio communication or cellular telephone connections. In other cases, the AVL system itself includes support for textual communication between dispatchers and the vehicles through mobile data terminals (MDT's) mounted in the vehicle, which typically make use of underlying cellular communication networks.
SUMMARY OF THE INVENTION
• Despite the high degree of automation that has been applied to vehicle dispatching, as described above, one common thread between fully manual dispatching and the most automated dispatching systems is their central reliance on human beings to make dispatching decisions and perform monitoring of vehicles once dispatched. Unfortunately, it has been found that a primary source of errors, in even the most automated dispatching systems, is human error. For example, a dispatcher may misread customer job request and fail to dispatch it on time. Or the dispatcher may forward a dispatch to a vehicle through a MDT but fail to follow up and ensure that the MDT message has been acknowledged by the vehicle driver and that the vehicle is en route, causing the vehicle to arrive late, or not at all. Or, in the case of taxi or ambulance/ambulette dispatching, the dispatcher may through inadvertence assign a taxi which is not wheelchair-equipped to a job which requires a wheelchair-equipped vehicle, or assign an ambulette (wheelchair ambulance) to a job which requires a stretcher ambulance, resulting in wasted time and/or delay for the customer. Or special instructions relating to the customer, route, or other items may fail to be forwarded to the vehicle.
• It is the object of the present invention to overcome these shortcomings in known vehicle dispatching systems by providing a fully automated dispatching system which, at least under normal operating conditions, eliminates the human dispatcher from dispatching operations. The elimination of human errors of the kind described in the previous paragraph greatly improves the consistency of service provided to customers and improves the likelihood of repeat requests.
• In one specific aspect, the invention features a system for controlling vehicles to provide transportation services without need for human intervention, including a database of records each documenting needed transportation services. This database is reviewed by processing circuitry to locate records indicating a need for immediate transportation service, and then instruct vehicles to provide the vehicle service. In addition, the processing circuitry monitors the records after dispatching, along with vehicle activity information, to identify transportation services which are not being adequately provided. The processing circuitry is in continuous automatic communication with the vehicles, forwarding instructions to vehicles and obtaining vehicle activity information relating to each vehicle.
• The processing circuitry may be a microcomputer running a multitasking operating system, a network of computers, or any other arrangement of computing hardware, including an arrangement of computers spread geographically in a wide-area network. There may be multiple processes to dispatch and monitor vehicles, running simultaneously on networked computers or in a multitasking operating system.
• The vehicle communications may use ground-based radio communication, satellite-based radio communication, or both. In particular, satellite-based vehicle tracking circuitry may be used to track the locations of the vehicles, and the vehicle locations forwarded via satellite or radio to the processing circuitry for use in vehicle monitoring.
• The vehicle monitoring may evaluate the vehicle's movements and position to determine if it has arrived at or is en route to an appointed location. Alternatively, or in addition, the vehicle operator may manually communicate the arrival of the vehicle at the appointed location.
• Requests for vehicle service may be entered by call takers at the location of the database server, or may be entered remotely via telephone, either at a data terminal at a customer site or via touch-tone telephone or at an ATM-like facility using a customer identification card.
• When the automated dispatching and controlling system finds a task which is not being adequately serviced, and cannot rectify the situation, the system creates an exception record to refer this situation to a human dispatcher who then may take extraordinary action with respect to the situation.
• The automated dispatching and controlling system not only collects vehicle appointment and activity information, but also collects billing information associated with requested transportation services, for example, in an ambulance environment, the patient name, diagnosis, reason for transit, insurance information, etc. When a task is completed, this information is used to automatically, and without further human involvement, generate paper or electronic invoicing for the services rendered.
• The system may also be used to monitor use of the vehicles, e.g., whether the vehicle is moving, the velocity of the vehicle, whether the vehicle is braking, fuel usage of the vehicle, whether emergency signals of the vehicle are operating, and whether the engine is idling. This information can be used to determine, in a more detailed manner, the status of the vehicle, e.g., whether it is stalled in traffic, or whether the vehicle is being used inappropriately. In either case, an exception record can be generated to refer the situation to a human dispatcher.
• The collection of information on current vehicle status and future appointments can be combined to provide continual, automated system status management, to determine and predict future needs for transportation services and compare the future needs to expected availability of transportation services. If this process identifies future times at which available transportation services will not meet predicted needs, this situation can be referred to a human dispatcher ahead of time so that corrective action can be taken. Alternatively, or in addition, the system may automatically instruct a vehicle to pre-position to a location where the vehicle will be better able to meet predicted future needs for transportation services, to minimize future delays.
• An important feature of the automated dispatching system is that a dispatching process instruction to a vehicle identifies a route to be followed by the vehicle. This feature will be increasingly important in the future when governmental or insurance entities may begin to demand particular routing, or at least identify maximum mileages that will be reimbursed. By ensuring vehicles follow pre-defined routing, these requirements can be more easily met.
• Indeed, it is expected that the ability to automatically generate routes, and to automatically provide them to vehicles, in accordance with the present invention, will heighten awareness of mileage charges and result in a demand for systems to review mileage charges (no matter how generated) and compare the mileage charges to the mileage for an optimal routing. Such a system might be used by an insurance or governmental agency to locate excessive mileage charges, or used by a transit company to pre-screen invoices before they are rejected by an insurance or governmental agency. Accordingly, the present invention encompasses systems which make use of existing AVL technology to compute routing and mileage based on invoiced pickup and destination sites, and then compare the mileage of the computed route to the mileage charged in the invoice.
• The above and other objects and advantages of the present invention shall be made apparent from the accompanying drawings and the description thereof.
BRIEF DESCRIPTION OF THE DRAWING
• The accompanying drawings, which are incorporated in and constitute a part of this specification, illustrate embodiments of the invention and, together with a general description of the invention given above, and the detailed description of the embodiments given below, serve to explain the principles of the invention.
• FIG. 1 is a functional block diagram of a fully automated vehicle dispatching, monitoring and billing system in accordance with principles of the present invention;
• FIG. 2 is an illustration of the various data files stored by the server inFIG. 1 and manipulated by the automated dispatching, monitoring and billing system;
• FIGS. 3A,3B,3C,3D,3E,3F,3G,3H,3I,3J and3K are illustrations of the formats of the data files illustrated inFIG. 2;
• FIGS. 3K-1,3K-2,3L-1,3L-2,3M-1,3M-2,3N-1,3N-2,3O-1,3O-2,3P-1,3P-2,3Q-1,3Q-2,3R-1 and3R-2 are illustrations of the automated dispatch messages and responses exchanged between the AVL system and automated Communications, Dispatching and Vehicle Monitoring processes illustrated inFIG. 1;
• FIGS. 4A and 4B are flow charts of the operations performed by a Dispatching process ofFIG. 1;
• FIG. 5 is a flow chart of the operations performed by a Vehicle Monitoring process ofFIG. 1; and
• FIGS. 6A and 6B are flow charts of the operations performed by a Communications process ofFIG. 1.
DETAILED DESCRIPTION OF SPECIFIC EMBODIMENTS
• Referring toFIG. 1, a fully automated vehicle dispatching, monitoring and billing system in accordance with the principles of the present invention, includes several elements for automated dispatching and monitoring which have been discussed above in the background of this application. Specifically, the system includes adatabase server10 for storing records indicating requested vehicle services and associated information. This database is created initially at one of twodata entry sites12,14. Calltakers12 located at the dispatching facility (multiple call takers being illustrated inFIG. 1) receive telephone requests from customers such ascustomer13 and, in response, generate request records in the database in several tests.Contract customers14 may also possess remote data entry terminals at which the customers may enter data intodatabase server10 over atelephone connection15.
• Incoming requests may also be accepted by various other methods; for example, remote facilities may enter information over a radio, or satellite, or Internet, or other communications links rather than telephones. Furthermore, requests may be entered through touch tone dialing at a touch tone telephone in a manner analogous to that currently used for telephone banking. Another alternative is that requests may be entered at remote kiosks similar to automated teller machines, using health insurance or identification cards issued to customers.
• The dispatching facility also includes a number ofhuman dispatchers16 who interact with data in thedatabase10 to dispatch vehicles.Dispatchers16 may interact with the database andserver10 and anAVL system18 to perform dispatching ofvehicles20 in the same manner as is performed in known dispatching systems as discussed above. Particularly,dispatchers16 may review request records indatabase server10, and in response to these records interact withAVL system18 to request vehicle location information and routing information and to relay dispatching commands and request status updates from vehicles over wireless communication links22.
• In known dispatching systems described in the background of this application, this kind of interaction betweendatabase server10 andAVL system18, usinghuman dispatchers16, is the primary and only mode of operation. However, in accordance with the principles of the present invention, this human-based mode of dispatching is used only in extraordinary circumstances. Under normal circumstances, the interactions withdatabase server10 andAVL system18 are fully automated and are performed bycommunications processes24, dispatching processes26 and vehicle monitoring processes28, which automatically dispatch and monitor vehicles in response to orders reflected in records anddatabase10.
• In accordance with this new and unique model for dispatching of vehicles,dispatchers16 do not constantly interact withdatabase server10,AVL system18, and the vehicle drivers, but rather only interact with the drivers and other systems when extraordinary circumstances require human intervention into the automatic dispatching provided byprocesses24,26 and28. This infrequent interaction with theAVL system18 andserver10 is represented bydotted lines17 and19 betweendispatchers16,AVL system18 anddatabase server10.
• Under normal circumstances, as will be explored more fully below,dispatchers16 have an only supervisory and monitoring role. Dispatchers may, for example, monitor vehicle activities and dispatching to ensure the system is operating properly and perhaps to override automatic dispatching decisions which are obviously erroneous or should be handled differently for policy reasons. Furthermore, dispatchers might update vehicle status information based using intelligence gained from outside the automated dispatch system. However, althoughdispatchers16 may perform various monitoring of this kind and may occasionally override automated dispatching,dispatchers16 will typically only become actively involved in a given dispatching transaction when the automated dispatching processes24,26 and28 identify an exception requiring human intervention and a corresponding exception record is placed intodatabase server10.
• Exception records are immediately reviewed bydispatchers16, who may then interact with theAVL system18 to determine the location of the vehicle, and/or may communicate with the driver through the AVL system (in the manner described below) or through a radio, cellular phone, pager, or satellite communications to determine the cause of the exception and resolve the exception.
• The following figures and description provide a detailed elaboration of the specific operations of the communications processes24, dispatching processes26 and vehicle monitoring processes28 to automate the previously manual, human-based operations of thedispatchers16 to permit the dispatchers to focus on exceptional situations.
• As an initial matter, it will be understood that the software for performing the remaining tasks illustrated inFIG. 1, such as the local and remote call taking and data entry, dispatcher record monitoring, automated vehicle location and vehicle communication, can be one of a number of commercially available software packages for vehicle dispatching, including, for example, the above-noted “Life-TRAK” software which is particularly suited for dispatching of ambulances. The file formats and software flowcharts described in detail below are particularly suited for incorporation into the existing commercially-available “Life-TRAK” system which is available from the assignee of this patent application.
• The software used in “Life-TRAK”, and the additional software components described below, are preferably written in a source code language providing easy transport between computing platforms. One particularly suitable source code language is BBx Business Basic, sold by Basis International of Albuquerque, N. Mex. This language provides portability of source code between any one of (a) a PC/DOS/Windows/Windows95 standalone or Novell Netware server environment using BBx for DOS/Novell; (b) a Unix network using serial terminals using BBx for Unix (SCO/AIX/Etc.); (c) a Windows for Workgroups environment with or without a Windows NT server using BBx for Windows for Workgroups. Furthermore, using the BBx TCP Data Server software, any or all of the above can be connected in a wide-area or Internet network.
• Suitable Automatic Vehicle Locator systems can be purchased from various vendors including DCS, Inc., Teletrak, American TriTech, and EAI; these AVL systems either include low-level communications protocols of the kind illustrated below inFIGS. 3K-1 to3R-2 or will revise their AVL systems to support such communications.
• It should be noted that a system other than the AVL may be used to support the communications between the dispatching systems and the AVL; for example, there are presently being introduced satellite paging-response systems which permit two way communications between mobile pagers and a central office via direct satellite communications. These systems could be used to transmit and receive the information discussed below inFIGS. 3K-1 to3R-2.
• It is contemplated that a given automated dispatching system may include multiple communications processes24, dispatching processes26 and vehicle monitoring processes28, running independently in networked computing systems. Thus,FIG. 1 illustrates a multiplicity of each process active in the automated dispatching system. The source language used for programming this system must include facilities for locking individual database records for a multiprocessing environment—such record locking is provided by the BBx Business Basic language described above. In the following discussion, the flow charts and operations of each of the communications, dispatching and vehicle monitoring processes will be elaborated with an understanding that multiple processes may be in simultaneous operation at any given time and processing dispatching records inserver10 simultaneously. It will also be understood thathuman dispatchers16, because they are freed from most dispatching tasks, will monitor the overall operation of the automated dispatching system and determine whether a “bottleneck” has occurred at any of the communications, dispatching or vehicle monitoring phases of operations, and if so may initiate additional ones ofprocesses24,26 or28, respectively, to provide added computing time to the task which is experiencing a bottleneck.
• It is further contemplated that various aspects of the automated dispatching system may be separated physically from one another; so, for example,database server10 may be at a geographically central location whereas AVL systems and computingsystems running processes24,26 and28 may be remotely located and communicating withdatabase server10 over a wide-area or Internet network through the above-described communications facilities. Other possible combinations of physical locations of the various components illustrated inFIG. 1 are contemplated and within the scope of the present invention.
• It will be further appreciated that manual dispatching (such as that which is facilitated by the above-noted “Life-TRAK” system) may be performed in onearea using server10 while automated dispatching is performed in another area. Or, manual and automated dispatching may be performed simultaneously at the same area, or finally automated dispatching may be halted and all dispatching performed manually bydispatchers16.
• Now turning toFIG. 2, the various data files used by automated dispatch processes24,26 and28 to perform automated dispatching ofvehicles20 can be elaborated. Thedispatch file30 is the primary file used by the automated dispatch processes to store information regarding a job and the status of a vehicle assigned to a job and to interact with other processes in the dispatching system.
• The exceptions file32 contains pointers to the records in the dispatch file which cannot be handled by the automated dispatching processes24,26 and28, and must be managed byhuman dispatchers16, as well as an indication of the reasons for why the dispatch record requires human intervention. Software controlled byhuman dispatchers16 reviews the exceptions file32 to locate dispatch records requiring human intervention, so that thedispatcher16 may evaluate the reasons for the exception and eliminate the problems encountered during automated dispatching. Once this is done, the human dispatcher may re-initiate automated dispatching and monitoring for that record.
• Invoice file34 contains information for generating an invoice for the activities performed byvehicles20 upon customer request. Invoice files34 contain detailed information used to generate detailed invoices of the kind needed, for example, for federal and state Medicare and Medicaid agencies. As will be noted in detail below, the automated dispatching system has as a primary feature the automated collection of invoicing information so that this information is readily available for generation of invoices without further human involvement.
• Vehicle file36 and employee file38 are used to search and identify particular vehicle jobs and particular vehicle operators, as discussed below.
• Employee pager file40 andpager service file42 are used to page vehicle operators to alert the operators of new dispatching commands being transmitted to the vehicle.
• Automated dispatching requests file44 and automated dispatching responses file46 are used bycommunications process24 to record and maintain communications betweendatabase server10 andAVL system18 in order to facilitate dispatching and vehicle monitoring operations being performed by dispatchingprocess26 andvehicle monitoring process28.
• Automateddispatch setup file48 andstatus limit file49 are used by dispatchingprocess26 andvehicle monitoring process28 to determine the desired behavior of these processes during dispatching and monitoring of vehicles, as elaborated below.
• FIGS.3A through3R-2 illustrate specific file and data communications formats used in one embodiment of the present invention to generate and update the files illustrated generally inFIG. 2. Specifically,FIG. 3A illustrates the format of records indispatch file30.FIG. 3B illustrates the format of records ininvoice file34.FIG. 3C illustrates the format of records inoutbound vehicle file36.FIG. 3D illustrates the format of records in employee file38.FIG. 3E illustrates the format of records inemployee pager file40.FIG. 3F illustrates the format of records inpager service file42.
• FIG. 3G illustrates the format of records in automated dispatch requests file44. Each of these records includes a message packet key code, and a unique record identifier. The message packet key code indicates the particular type of message that follows, e.g., a closest vehicle request (FIG. 3K-1) has a record key code of 01, and a route request (FIG. 3L-1) has a record key code of 10, etc. The record identifier is used to distinguish each record from other records of the same type which may be found from time to time in the requests file44. The record identifier is generated from a combination of the ID number of the terminal (or process identifier of the process) generating the request, and transport ID number (which uniquely identifies the dispatch record for which the request is made) and a unique sequence number generated by theprocess26 or28 which generated the request. The key code and record identifier are followed by a message packet which can take one of a variety of formats. The specific formats, and their purposes, are illustrated inFIGS. 3K-1,3L-1,3M-1,3N-1,3O-1,3P-1,3Q-1 and3R-1, and will be elaborated below.
• FIG. 3H illustrates the format of records in automated dispatch responses file46, which are similar in general form to the requests in file44. Each automated dispatch response record includes a message packet key code and record identifier, followed by the message packet which may take one of a variety of formats. The formats of the message packets that may be included in an automated dispatch response record are shown inFIGS. 3K-2,3L-2,3M-2,3N-2,3O-2,3P-2,3Q-2 and3R-2, and will be discussed below.
• FIG. 3I illustrates the format of records in automateddispatch setup file48.FIG. 3J illustrates the format of records in the exceptions file32 andFIG. 3K illustrates the format of records in thestatus limit file49.
• The use of the files illustrated in3A-3R-2 will be illustrated in further detail below in connection withFIGS. 4A-6B. Initially, it should be noted that dispatch file records are generated by dataentry call takers12 or remotedata entry terminals14, as part of requesting a vehicle service. When the data entry person at a terminal12 or14 creates the dispatch record, the terminal or server through which theperson12 or14 is interacting generates a dispatch record of the format shown inFIG. 3A, and stores this record intodatabase server10.
• When a dispatch record is created, the data entry person indicates the customer for whom the services have been requested. This information is used to create the transport ID number, which is the first field of the dispatch record. The transport ID number is created by retrieving a code for the customer and appending to this code a sequential number. Accordingly, all of the dispatch records for a given company will have the same initial digits in their transport ID numbers. This is significant because thedispatch file30 is sorted in accordance with transport ID numbers bydatabase server10, such that those records for a given company will appear sequentially withindispatch file30 andexception file32.
• When a dispatch record is initially created by adata entry person12 or14, the status flag field of the dispatch record is set to a “ ” character indicating that the dispatch job is prescheduled, i.e., has not yet been dispatched but has been requested.
• Thedata entry person12 or14 also enters the required date of service and appointment time at which vehicle service is desired. This information is stored respectively in the third and fourth field of the dispatch file record. The appointment time may be entered in military time format, or, if service is requested immediately (such as is the case with “911” ambulance service), the appointment time may be entered as “ASAP”, indicating that pickup is desired as soon as possible.
• Where a particular appointment time has been identified, thedata entry person12 or14 may indicate a lead time for the appointment, which is a request that the vehicle be allotted additional time to arrive at the pickup location as compared to the ordinary dispatch. A lead time might be entered where the pickup location is an unusual distance away from the normal service area, and so additional time will be required to reach the pickup location. Thedata entry person12 or14 may enter the lead time, or alternatively,database server10 or the software at data entry terminals operated bycall takers12 or remotedata entry persons14 may generate an estimate for the lead time, based on the pickup address, and store this in the dispatch file record. In either case, the lead time is stored in the fifth field of the dispatch file record.
• The pickup and destination addresses and their latitudes and longitudes are indicated in the tenth through fifteenth fields of the data record.
• Pickup and destination sites may be coded by the system so that, for example, frequent pickup sites such as hospitals are identified by entering a brief code, which automatically generates the corresponding address, latitude and longitude, and, if a pickup, an appropriate lead time (if any). This functionality would require an additional file (not shown) of pre-stored addresses, latitudes and longitudes, and lead times, indexed by codes that may be entered by adata entry person12 or14.
• Thedata entry person12 or14 also identifies particular information for the transport service. Specifically, the type of transport is indicated in the sixth field. The transport type may indicate any special requirements for the transport, depending upon the particular application. In the case of ambulance dispatch services, the transport type may indicate wheelchair or advanced life support, respectively indicating that an ambulette (a wheelchair-configured ambulance) can be used, or that an ambulance equipped for advanced life support is required.
• For ambulance service in particular, it is useful to fill out other fields at the time the dispatch record is created by a data entry person, such as the reasons for the transport (fields24-27), a patient ID number for indexing patient-specific information from a patient information file (not shown), the name of the caller or customer who requested the transport (field29), the contract number if a contract customer is requesting the services (field30), and codes for accessing additional files for billing information, such as the base rate, mileage rate, extra services rate, and billing address. This detailed billing information is particularly useful in an ambulance dispatching environment due to the level of detailed invoicing needed to satisfy health insurance and Medicare/Medicaid requirements to obtain reimbursement. By incorporating this information into a dispatching record at initiation, this information can be readily moved into an invoicing record after the task is completed and used for accurate and rapid billing for services without further human involvement.
• The dispatch record also includes a number of fields (fields16-23) for tracking the vehicle activity. These fields are filled out as the vehicle performs the desired task. This information is also extremely important for customer invoicing due to insurance and Government requirements, and therefore is also transferred to invoice records upon completion of the task. To start the process of collecting data for later use, at the time the dispatch record is initially created, the time of the call is recorded infield16 of the dispatch record.
• It should be noted that the dispatch file format can be used readily to schedule vehicle services hours or days, or even weeks or months in advance and also to request vehicle services on an immediate basis. For example, to request services at a future date, thedata entry person12 or14 need only put in the desired date of service into the third field of the record. To request services at a given time on today's date, the data entry person need only put in today's date of service in the third field and the desired appointment time in the fourth field. Finally, thedata entry person12 orcustomer14 may request immediate ambulance service on an as soon as possible basis, by entering “ASAP” as the appointment time.
• Once adata entry person12 or14 creates a dispatch record as described above, the automated dispatch processes24,26 and28 will automatically cause a vehicle to be dispatched in accordance with the parameters set forth in the dispatch record, and will ensure that the vehicle arrives at pickup location approximately at the appointment time and arrives at the destination. As these events occur, the automated dispatch processes24,26 and28 fill out fields16-23 of the dispatch record to indicate the time that the crew of the vehicle was notified, the time that they were dispatched with the specific instructions, the time that they responded and indicated that they were en route, the time that they arrived at the pickup site or scene, the time that they were en route to the destination, the time that they arrived at the destination, the time that they completed their task and reported themselves as available. In addition, the automated dispatch processes24,26 and28 will fill in the vehicle identification number and the driver and attendant employee numbers in the fields7-9 of the dispatch record. As a result, all of this information is available to generate detailed invoices for delivery to the customer of sufficient detail to satisfy federal and state Medicare and Medicaid authorities.
• It will be noted that the dispatch records, which accumulate over time, include sufficient information to collectively determine the movements of each vehicle throughout each business day. Accordingly, these records can be collectively analyzed to determine the extent to which vehicles are being properly utilized and to potentially develop and revise marketing and vehicle positioning strategies for optimizing performance. Furthermore, these records may be used to generate detailed reports of nearly every format indicating the utilization of a particular vehicle, the on-time performance of a particular driver or crew, and any other kind of reporting information that management may seek in order to understand and improve operation of the dispatching operation. The analyses available through dispatching records are substantially more detailed and comprehensive than those that are supplied by AVL systems, since the AVL system can only rely on stored records of vehicle movements and cannot couple these to records of customer requests and response times, customer characteristics, and all of the other information available in dispatch files.
• It should also be noted that, in accordance with the invention, a single database server contains both the information on current vehicle positions and status, and information on future appointments for vehicle use. Because this information is collected in a single server, for the first time it is possible to perform status management procedures, to predict future needs for vehicles and prepare for those needs, by combining the present vehicle position and status information with known and predicted future appointments. A process performing a regular analysis of this kind can be extremely useful in predicting future bottlenecks in service and notifying human managers ahead of time, so that, for example, the human managers may bring in additional vehicles and crews, on overtime if needed, to avoid delays. Furthermore, the status management process might identify a need for an additional vehicle in a particular position and pre-dispatch the vehicle to a hold position where the vehicle will be more readily available to service future tasks.
• Another file worthy of initial comment is theoutbound vehicle file36, the format of which is illustrated inFIG. 3C. This file is automatically updated with records by the automated dispatch processes24,26 and28 whenever a vehicle is assigned to a given task. The records in this file indicate simply the vehicle's ID number and the transport ID number for the transport task to which the vehicle has been assigned. This file can then be used to identify, for a given vehicle, all of the transport tasks that have been completed by or are assigned to the vehicle. This can be useful in evaluating whether a given vehicle is available, or alternatively in evaluating the amount of work that has been done by a given vehicle and the paths followed by the vehicle during a given day.
• Another file of note is the employee file38, the format of which is seen inFIG. 3D. This file contains records, each of which indicates the ID number and the employee's name. This file is useful for displaying employee names when adispatcher16 must handle an exception condition which has been identified by the automated dispatch. Furthermore, this file may be used when generating invoices to indicate employee's names rather than their ID numbers.
• The automateddispatch setup file48, records of which are illustrated inFIG. 3I, indicates setup parameters for the automatic dispatch processes24,26 and28 on a company-by-company basis. The use of this file permits the automated dispatch system to provide different performance or different behaviors for different companies who request vehicle services from the automated dispatching system. Each record includes the company code of the company for the settings in the record. And the second field includes a dispatch advanced action setting, which is a time in minutes that the automatic dispatch system uses to determine when a vehicle should be dispatched for an appointment, as discussed below in connection withFIG. 5. The third field of the setup file records is a flag to indicate whether the automated dispatch system should monitor vehicle status updates to determine if a vehicle status update is late in being received, as discussed below in connection withFIG. 5. Finally, the fourth and fifth fields of the setup records indicate the specific AVL operating system and AVL port locking file, for the automatic vehicle locating system being used for the particular customer. This permits different automatic vehicle locating systems to be used for different customers, and potentially allows different fleets of vehicles to be dispatched with a single automated dispatching site through the use of different AVL systems and/or different AVL access ports.
• The exception file illustrated inFIG. 3J includes, as noted below, the transport ID numbers for dispatch records which have been marked for human intervention, along with codes indicating the reasons that the records were marked for human intervention.
• The status limit file shown inFIG. 3K includes fields used to customize the performance of the automated dispatching system for a given customer. Most importantly, this file indicates the time limits for which a vehicle may remain at a given status during performance of an automatically dispatched task. The use of these fields will be discussed below. Also, this file may contain fields (not shown) indicating particular codes or keywords used by dispatcher as a shorthand for a vehicle status conditions (e.g., “vehicle is 20” meaning the vehicle is en route to the pickup), so that different codes or keywords may be used in screen displays and in communications for different fleets of vehicles.
• Now turning to the detailed functions of the automatic dispatching processes24,26 and28,FIG. 4A is an illustration of the dispatching processes26. At the beginning of this process, thedispatch file30 is opened50 to permit evaluation of dispatch requests added to the dispatch file bycall takers12 or14. Next, thedispatching process26 extracts52 individual records such as that shown inFIG. 3A from the dispatch file.
• The records from the dispatch file are processed sequentially in a loop beginning withstep54, at which a dispatch record is obtained from the results of the extracting step52. This loop includes a sequence of steps illustrated in the remainder ofFIG. 4A.
• First, dispatchingprocess26 determines56 if it has reached the end of the dispatch file. If the dispatcher has reached the end of the dispatch file, it returns to step52 to re-extract records from the dispatch file and begin again at the beginning of the file. If thedispatching process26 has not reached the end of the dispatch file, it proceeds to step58 to determine whether the currently selected record is identified by the exception file32 (this involves looking through the records {FIG.3J} in theexception file32 to locate any records having the same transport ID number as the current dispatch record). If the currently selected record is identified by theexception file32, this indicates that there has been an unrecoverable error during automatic dispatching and monitoring of this record, and therefore it has been referred tohuman dispatchers16 for handling. Therefore, if the current record is in the exception file, the dispatching process returns to step54 to get a new dispatching record.
• If the dispatching record is not in the exception file, dispatchingprocess26 continues to step60 and determines the status of the dispatch record by checking the second field of the record as shown inFIG. 3A. If the record has the status “prescheduled”, indicated by a “ ” in the second field of the record, this indicates that the transportation task described by the record has yet to be dispatched. In this case, thedispatching process26 continues to step62 to determine whether the record should be dispatched at the present time. If the record is not prescheduled, then as illustrated inFIG. 3A, the record has either been dispatched or it has been cancelled or the job has been completely finished. In any of these cases, the record is no longer in need of dispatching, and therefore dispatchingprocess26 returns to step54 to get a new dispatch record.
• If a prescheduled record has been located which is not in the exception file, then thedispatching process26 continues to step62 at which it determines which company or customer the record relates to.
• Eachdispatching process26 is associated with a particular company or client and performs only dispatching for this one company or client and ignores any dispatching records indispatch file30 which relate to other companies or clients. Thedispatching process26 determines the company or client for which it is responsible from an automateddispatch setup file48 which, as noted above with respect toFIG. 3I, indicates a company code that the automated dispatch processes are to operate upon.
• Thus, instep62, dispatchingprocess26 determines whether the currently selected record is for the current company. If not, the dispatching process skips the current record and will not dispatch it, and returns to step54.
• If thedispatching process26 locates a record which is not in the exception file, is prescheduled, and is for the current company, then it determines if the job represented by the dispatch record should be initiated. If the dispatch record is marked “ASAP” in the fourth field, then the job should be dispatched immediately and thedispatching process26 proceeds directly to step66. Otherwise, the dispatching process determines if the time has arrived to schedule the job. This is determined by comparing the current time to (a) the appointment time indicated in the fourth field of the dispatch record, (b) the lead time indicated in the fifth field of the dispatch record, and (c) the advance action time indicated in the second field of the setup file record for the current company as seen inFIG. 3I. If the appointment time, minus the lead time, minus the advance action time, is earlier than the current time, this indicates that the job should be initiated and a vehicle should be dispatched to meet the appointment, and thedispatching process26 proceeds to step66. If not, the dispatching process skips the record by returning to step54.
• If the current dispatch record is to be dispatched by thedispatching process26 as determined instep64, the dispatching process proceeds to step66 and requests from the AVL system18 a list of the N closest vehicles which are capable of handling the job. This is done by adding a automated dispatch request to the automated dispatch requests file44, using the format shown generally inFIG. 3H and specifically inFIG. 3K-1.
• To generate the request shown inFIG. 3K-1,dispatch process26 uses the transport ID number and the terminal number displaying the results of thedispatch process26, or the processor number running thedispatch process26, to generate a record ID as shown inFIG. 3K-1. The record ID is made unique by appending a three digit sequence number to the transport number and terminal number. In addition, dispatchingprocess26 extracts the transport type identified in the sixth field of the current dispatch record (seeFIG. 3A) and places this transport type into the automated dispatch request in the third field, as shown inFIG. 3K-1. In addition, thedispatching process26 retrieves the pickup address location from the tenth field of the dispatch record (FIG. 3A) and inserts this address information into the fourth, fifth, sixth and seventh fields of the automated dispatch request message shown inFIG. 3K-1. Finally, thedispatching process26 identifies the number N of vehicles to be identified by theAVL system18 in response to the request and inserts this number in the eighth field of the automated dispatch request as shown inFIG. 3K-1. For error correction purposes, a cyclic redundancy code (CRC) is added to the end of the automated dispatching request as shown at the end ofFIG. 3K-1.
• After placing the appropriately formatted request in the automated dispatch requests file44, dispatchingprocess26 waits for a response to appear in the automated dispatch responses file46. (The mechanism for delivering the request to theAVL system18, obtaining a response fromAVL system18, and placing this response in the automatic dispatch responses file46, will be discussed below with reference toFIGS. 6A and 6B. For the purposes ofFIG. 4A, this operation is completed in background and a response can be found in automated dispatch responses file46 after a sufficient period of time.) When a response is found in automated dispatch responses file46 (step68), dispatchingprocess26 proceeds to step70 to evaluate the response received. (The response is deleted from the responses file once it has been read instep68.)
• Instep70, dispatchingprocess26 scans the particular vehicles identified by the AVL response to locate a vehicle which is currently available. This is done by using the vehicle identification numbers returned from the AVL system to look for a record in theoutbound vehicle file36. If a record for the vehicle is found in the outbound vehicle file, then the vehicle is not available and the dispatching process must check another vehicle.
• If, after evaluating all of the vehicles identified by the AVL, no available vehicles are located, the dispatching process is unable to automatically dispatch the current job and must request human intervention. In this case, the dispatching process proceeds to step80 at which it writes an exception record to the exception file (FIG. 3J), indicating the transport ID number of the current dispatch record and a reason code indicating that the automated dispatching failed because of the absence of an available vehicle. Subsequently, ahuman dispatcher16 will evaluate the dispatch record and take the appropriate action, for example, calling individual vehicles to ensure that they have in fact not completed their current assignments, or, calling the customer who requested the job to inform them that a vehicle will be dispatched late for the pickup. After writing a record to an exception file instep80, dispatchingprocess26 moves on to the next record in the dispatch file by proceeding to step54.
• If an available vehicle is located instep70, dispatchingprocess26 proceeds to step72 at which it updates the current dispatch record by inserting the identification of the current vehicle and the identification of the crew (i.e., driver and attendant). This information is inserted into the seventh through ninth fields of the dispatch record. Second, the dispatch record is marked as dispatched by storing a “D” into the second field of the record. Third, the dispatching process stores the current time in the seventeenth field of the dispatching record to indicate when the crew was notified of the assignment. Finally, dispatchingprocess26 updates the outbound vehicle file record for the selected vehicle to associate the vehicle with the transport ID number of the current dispatch record, for later reference.
• Next, thedispatching process26 proceeds to step74, at which it prepares to notify the crew of the new assignment. To do so, thedispatching process26 pages the driver, by using the driver's mobile pager to inform the driver that a new job has been assigned to him. Initially, thedispatching process26 creates data to be transmitted to the pager, which may include a simple code to indicate that a new job has been assigned to the driver, or may include more involved data including the pickup location and/or the appointment time. The amount of data to be transmitted to the pager is determined from the kind of paging system in use. When a simple telephone-number-only pager system is used, a simple code is transmitted, whereas when a full text pager is used, more information may be transmitted. A voice-mail pager might also be used, in which case a voiced message would be delivered by the pager.
• To transmit the page, thedispatching process26 initiates a loop in which it repeatedly attempts to transmit the page to the paging service. This loop is repeated a given number, for example, three times to permit ample opportunity for the page to be accurately transmitted to the paging service. The number of retries for paging, and for other activities discussed below, may be hard-coded into the software or may be stored as a parameter insetup file48. For the purposes of the following discussion, it will be assumed that the number of retries is three, regardless of how this value is determined by the software.
• A page counter is initialized instep74 to count the number of repetitions in this loop. Instep76, (now referring toFIG. 4B) this pager counter is incremented. Instep78, dispatchingprocess26 determines if the counter has exceeded the maximum number permitted. If the counter has exceeded the maximum number the dispatching process proceeds to step80 (FIG. 4A) to write a record to the exception file indicating the transport ID number of the current dispatch record, and a reason code indicating that the unrecoverable error was due to a failure to communicate a page to the paging service.
• However, if the dispatching process has not already paged the driver three times, it proceeds to page the driver by referencing the employee pager file shown inFIG. 3E to determine the pager service and personal identification number and telephone number used to page the employee who is identified as the driver infield8 of the dispatch record. The pager service associated with the employee inFIG. 3E is then used to select a record from thepager service file42 corresponding to the pager service to which the employee subscribes. Thedispatching process26 then reads from the pager service file the pager service modem number, the login ID, password, baud rate, word length, stop bits and modem script that can be used to access the employee's pager service. This information is then used to control a modem to dial the employee's pager service and transmit a message to the pager service indicating that the employee should be paged and notified of the new job assigned to the employee.
• If the paging operation is successful, this is determined instep82 and processing proceeds to step84 to begin generation and delivery of a route. However, if the paging operation fails for one reason or another, for example, because a modem has failed, or because the line at the pager service was busy when dialed, then dispatchingprocedure26 returns to step76 to increment the pager counter and make another attempt to page the employee. After three attempts have been made, as noted above, dispatchingprocedure26 proceeds fromstep78 directly to step80 and writes the record into the exception file with an indication that paging was not completed.
• It should be noted that the most typical cause of a failure to communicate a page to the paging service is a faulty modem. There may, however, be other problems not associated with the modem. For this reason, in an alternative embodiment of the dispatching process, the process might proceed to the subsequent steps described below (including preparing a mobile terminal message to the vehicle) despite a failure to initiate a page of the vehicle. This redundant communication to the vehicle reduces the opportunity for a vehicle to miss receipt of a command.
• It should also be noted that there are some paging services that will confirm receipt of a page at the pager; this kind of service can be important in vehicle dispatching since it prevents the driver from neglecting his/her duties and then claiming that the page was not received. If the paging service provides receipts, these might be detected and logged, for example by an additional background process having the sole purpose of collecting and logging receipts. Separating this function into a separate background process would avoid delays of the main processes while waiting for receipts. Such a background process could also performstep104 discussed below, which awaits confirmation of an MDT message, and thereby further eliminate delay of the main process.
• If paging is completed successfully, dispatchingprocedure26 proceeds to step84 at which it initializes a route counter. This counter is used in connection with a loop including steps86-92, in which the dispatching procedure attempts to generate a route for delivery to the selected vehicle's driver.
• In this loop, atstep86, dispatchingprocedure26 increments the route counter and atstep88, dispatchingprocedure26 determines whether the route counter is greater than three (for example). If the route counter is greater than three, then thedispatching procedure26 has made three failed attempts to obtain a route from theAVL system18 and therefore determines that an unrecoverable error has occurred during automated dispatching. In this case, the dispatching procedure proceeds to step80 (FIG. 4A) and writes the current transport ID number to an exception record along with a reason code indicating that automatic dispatching failed due to failure to obtain a route from the AVL.
• If however, the dispatching procedure has not yet tried three times to obtain a route, the dispatching procedure proceeds to step90 and initiates a request to be sent to theAVL system18 to obtain a route for the driver to his assigned destination. To do this, the dispatchingprocedure26 generates an automated dispatch request record having the general format illustrated inFIG. 3G, and stores this record into the automated dispatch request file44. The specific format of the automated dispatch request is shown specifically inFIG. 3L-1. As seen inFIG. 3L-1, the route request includes the vehicle identification number for the vehicle selected to service the dispatch request, as well as the pickup address, city, state and zip code, and destination address, city, state and zip code. The pickup and destination addresses are obtained from the tenth and thirteenth fields in the dispatch record. In addition, the dispatchingprocedure26 includes a cyclic redundancy code at the end of the request as shown inFIG. 3L-1.
• TheAVL system18 includes algorithms to derive routing for drivers from identified pickup points to identified destination points. These algorithms will respond to the information in the request shown inFIG. 3L-1, and generate a response of the kind illustrated inFIG. 3L-2. This response includes a record identifier which is identical to the record identifier in the request inFIG. 3L-1, followed by a route string, which is a text string indicating a list of street names, of streets to be followed along a best route from the pickup address to the destination address.
• Under normal operation, the AVL system will produce a response of the kind shown inFIG. 3L-2 within a predetermined period of time. Accordingly, dispatchingprocedure26 waits for this predetermined period of time and then proceeds to step92 at which it determines if a route has been received from the AVL system by scanning the contents of the automated dispatch responses file46 for a record having the same record ID as was incorporated into the request ofFIG. 3L-1. If no response is received within this time period, then automateddispatching procedure26 re-requests a route by returning to step86. However, if a route has been received, automated dispatching procedure (after deleting the response from responses file46) proceeds to step94 in which it creates a mobile data terminal message for the selected vehicle, incorporating the routing directions returned from the AVL system, and also incorporating any additional information of use to the driver which might be incorporated into the dispatch file records when the dispatch file records are created bycall takers12 or remotedata entry terminals14.
• One specific format for the mobile data terminal message is illustrated specifically inFIG. 3M-1. The mobile data terminal request incorporates much of the data in the dispatch record, including the transport identification number (field4 ofFIG. 3M-1) the date of service (field5), the appointment time (field6) and the transport type (field7). Also included is patient information including the patient's name and phone number (fields9 and10); this information is obtained by referencing a patient information file (not shown) using the patient ID found infield28 of the dispatch record.
• Also included in the mobile data terminal records are the pickup city, street address, state and zip code and the destination street, city, state and zip code (fields10-17). Next are four text fields for identifying the reason for the transport; this data is derived from fields24-27 of the dispatch record and is entered by thecall takers12 or the remotedata entry terminals14 for relaying to the drivers. Finally, various vehicle status information is transferred from fields16-23 of the dispatch records to fields22-30 of the mobile data terminal record, including the time of the call requesting vehicle service, the time the crew was notified, the time the crew was dispatched, the time the crew was confirmed as en route, the time the crew arrived at the pickup site, the time the crew was confirmed as en route to their destination, the time that they arrived at their destination and the time that they became available. Finally, infield30, the mobile data terminal message includes the route message for the route generated by the automated dispatching procedure insteps90 and92 as discussed above.
• To transmit data to the mobile data terminal, dispatchingprocedure26 follows a third loop which re-tries three times (for example) to transmit to the mobile data terminal via the AVL system. In thefirst step96, dispatchingprocedure26 initializes a mobile data terminal counter, and in asubsequent step98, dispatchingprocedure26 increments this counter. Afterstep98, dispatchingprocedure26 determines100 whether the mobile data terminal counter is greater than three, and, if so, proceeds to step80 to write a record to the exception file with a reason code indicating that data transmission failed. Instep102, dispatchingprocedure26 stores the mobile data terminal request record, as shown inFIG. 3M-1, into the automated dispatch requests file44.
• When the mobile data terminal information request has been placed into the automated dispatch requests file44, a communications process24 (discussed below with reference toFIGS. 6A and 6B) forwards this request to theAVL system18. The AVL system in response transmits the mobile data terminal information to the vehicle. The vehicle driver then confirms receipt of the information to the AVL system and the AVL system acknowledges this response to acommunications process24 which then places a mobile data terminal response record into the automated dispatch responses file46. The format of this confirmation is shown inFIG. 3M-2. It essentially includes the same record ID number as was used in the mobile data terminal request ofFIG. 3M-1. When this confirmation is received instep104, dispatchingprocess26 deletes the response record from the responses file46 and proceeds to step106 to perform other dispatching activities. However, if this confirmation is not received after a predetermined period of time, dispatchingprocess26 proceeds to step80 (FIG. 4A) to write a record into theexception file32 along with an indication that automated dispatching failed due to failure to reach the vehicle with a mobile data terminal message.
• If a mobile data terminal message is successfully sent to the vehicle and a confirmation is received instep104, then dispatchingprocess26 proceeds to step106 in which it first stores the current time into the dispatch record as the time that the crew is dispatched (field18).
• Next, the dispatchingprocedure26 generates a request to the AVL system to determine the latitude and longitude of the vehicle. This is done by generating a request having the format shown inFIG. 3N-1. This request essentially includes the transport number and vehicle ID number (fields3 and4) and the pickup and destination addresses (fields5-12). Thedispatching process26 does not wait for a reply to this latitude-longitude request, because such a reply can take, in many cases, an inordinate amount of time to be returned. Rather, dispatchingprocess26 proceeds directly fromstep106 to step54, at which it gets a new dispatch record and begins processing the new dispatch record in the manner discussed above. When the latitude and longitude is ultimately returned, this data is incorporated into the dispatching record by acommunications process24 as is discussed in further detail below in connection withFIGS. 6A and 6B.
• It will be noted that, as a result of the foregoing procedure, whenever a vehicle is dispatched, the vehicle is immediately thereafter delivered a suggested route for the requested transit. This not only assists the driver if the driver enters unfamiliar territory, but also is a way to ensure that the vehicles follow recommended best routing.
• As is noted variously within this application, insurance and Governmental institutions have applied stringent requirements to ambulance carrier billing. One area that as yet is perhaps underregulated, however, is the mileage charged by the carrier. Governmental agencies could, and perhaps in the near future may, begin verifying the mileage charged by ambulance carriers by computing a route from the pickup to destination locations and comparing the mileage of the computed route to the mileage actually charged by the carrier. In the recent past, electronic invoicing for ambulance services has been used increasingly; this trend also facilitates automatic electronic verification of mileage charges.
• As noted above, it is one aspect of the present invention to automatically deliver, during vehicle dispatch, the exact route which will be used by Government or insurance agencies in verifying the mileage charges accumulated by the vehicle. Furthermore, it is a related aspect of the invention to automatically perform such verification upon an ambulance service invoice to determine if the mileage charges on the invoice are within parameters set by a Government or insurance agency.
• Referring now toFIG. 5, the operations of thevehicle monitoring process28 can be discussed in particular detail. The vehicle monitoring process is responsible for tracking and monitoring the activities of vehicles once they have been dispatched by one of the dispatching processes26. It operates in generally the same overall fashion as the dispatching processes26, by reviewing records in the dispatch file and acting on individual records when action appears to be needed. Accordingly, in the first step120, the vehicle monitoring process opens thedispatch file30 and then extracts122 the dispatch records from the dispatch file. Then, it gets124 a particular record from the dispatch file for review. If the end of the dispatch file is reached instep126, the vehicle monitoring process returns to step122 to re-extract the records from the file and re-analyze each record.
• If a record has been found and the end of file has not been reached, thevehicle monitoring process28 moves on to step128 and determines whether the current record is identified by a record in theexception file32. If the record is identified in the exception file, this indicates that the automated dispatching processes have found an irreconcilable error and have referred the dispatch job for human intervention. Accordingly, the vehicle monitoring process returns to step124 to get a new dispatch record.
• If a record is found which is not in the exception file, thevehicle monitoring process28 proceeds to step130 and determines the status of the current dispatch record. If the record is marked as dispatched, then thevehicle monitoring process28 is responsible for monitoring the status and progress of the vehicle in servicing the record. However, if the record status is not dispatched, then thevehicle monitoring process28 is not concerned with the record and so returns to step124 to get another record.
• If a record is found which is not in the exception file and is dispatched, the vehicle monitoring process then proceeds to step132 to determine if the record is a record for the company or client being serviced by thevehicle monitoring process28. This is determined by accessing the automateddispatch setup file48 and, in particular,field1 of that file as shown inFIG. 3I, which identifies the company code for the company currently being serviced by the automated dispatching system. This company code is then compared with the transport ID number in the first field of the dispatch record as shown inFIG. 3A, which, as noted above, contains the company code. If the record is not related to the company currently being serviced by the automated dispatching system, the vehicle monitoring process skips the record by returning to step124 and getting a new record.
• If, however, a record is found which is not in the exception file, is currently dispatched, and is a job for the current company, the vehicle monitoring process proceeds to step134 at which it determines whether the vehicle assigned to the record has reported itself as arrived at its pickup site. This is determined by checking the value in the time crew arrived at pickup field, which is the 20th field in the dispatch record as illustrated inFIG. 3A.
• One of the important functions of the vehicle monitoring process is to determine if a vehicle is late for arrival at its pickup site and, if so, to warn thehuman dispatchers16 so that the appropriate action can be taken, for example, calling the customer to inform them that the vehicle will be late. Accordingly, if a vehicle has not reported as arrived, the vehicle monitoring process proceeds tosteps136 et seq. at which it determines if the vehicle is late.
• Initially, themonitoring process28 determines simply whether the vehicle is late for arrival at the pickup site. To do so,process28 first determines136 whether the record is scheduled for a specific appointment time, or ASAP service. If the record is scheduled for a specific appointment time,process28 proceeds to step137 to determine if the current time is later than the appointment time. If the current time is later than the appointment time,process28 proceeds to step160 to write a record to theexception file32 including a reason code indicating that automated dispatching failed because the vehicle was late to the pickup site.
• If, however, atstep136, monitoringprocess28 determines that the record is an ASAP request, then it proceeds to step138 to determine whether the vehicle is late. Instep138, monitoringprocess28 references the status limit file44 to locate a status limit record (FIG. 3K) for the current company, and then reads the last field of this record to determine the “ASAP Limit” for the company. Then,process28 compares the “ASAP Limit” to the difference between the current time and the time the ASAP request was received (as indicated in field16). If more time than is indicated by the ASAP Limit has elapsed since the call was received, then the vehicle is considered late andmonitoring process28 proceeds to step160 to write a record in the exceptions file.
• If, however, in eithersteps137 or138, the vehicle is not determined to be late, then monitoringprocess28 proceeds to step140. Atstep140, monitoringprocess28 determines whether the company it is servicing uses late status monitoring for its vehicles. This is determined by referencing the third field of the automated dispatch setup file which indicates whether status late activity is to be monitored or not. If status late activity is to be monitored, the vehicle monitoring process proceeds to step142 at which it determines whether the vehicle is late in reporting its status.
• To determine if a vehicle is late in reporting its status, the monitoring process reviews the status times identified infields17 through23 of the dispatch record to locate the most recent status reported by the vehicle. The vehicle status will be one of “notified”, “dispatched”, “en route to pickup”, “arrived at pickup”, “en route to destination”, “arrived at destination”, or “available”. Then, if the status is anything other than “available”, monitoringprocess28 determines how long the vehicle has been at its current status by comparing the current time to most recent time infields17 through22 of the dispatch record. Finally, themonitoring process28 references thestatus limit file49 to locate the status limit record (FIG. 3K) for the company to be serviced. From this record, themonitoring process28 determines the status limit for the current vehicle's status. Finally, the time the vehicle has been at its current status is compared to the predefined limit for that status. If the vehicle has exceeded the predefined limit, then themonitoring process28 proceeds to step160 to write an exception record identifying the dispatch record and including a code indicating that the vehicle was late in its status reports.
• If the vehicle is not otherwise late, but has not arrived (i.e., if the vehicle passes fromsteps134,140, or142), then further analysis of the vehicle status may still be needed, because the pickup may have been cancelled by the customer at the pickup site, or the crew may have completed the job and reported itself as available. Thus, in the cases not discussed above, monitoringprocess28 proceeds fromsteps134,140 or142 to step144, at which it determines whether the vehicle has reported itself as available. If not, monitoring process proceeds to step124 to obtain a new dispatch record for processing.
• However, if the vehicle has reported itself as available, monitoringprocess28 proceeds fromstep144 to step146, at which it marks the status flag in the dispatch record (field2) with an “F” to indicate that the record has been finished. This action will disable any further dispatching on the dispatch record. At the same time,monitoring process28 deletes the record in theoutbound vehicle file36 which associates the vehicle with the dispatch record. Doing so will allow the vehicle to be recognized as available instep70 of thedispatching process26, so that new tasks will be assigned to the vehicle.
• After these steps, the vehicle monitoring process proceeds to step148 and generates an invoice record having the format shown inFIG. 3B, using the information in the dispatch record, and then writes the resulting invoice record to theinvoice file34 for later use in generating invoices for the services rendered by the vehicle. As can be seen inFIG. 3B, the invoice record is generated by transferring various fields from the dispatch record into the new invoice record, including the transport ID number and date of service, the vehicle identification number and the driver and attendants' employee numbers, the pickup and destination, the reasons for transport and billing information, and the time of various activities including the time the dispatch request was received, the time the crew was notified, dispatched, reported as en route to pickup, reported as arrived, reported as en route to its destination, and reported as available upon completion of the job. This detailed information and other information discussed above is important in satisfying insurance companies and federal or state agencies who demand detailed billing for compensation for transportation services.
• The information in the invoice record may be used to print an invoice for mailing without further human intervention. Or, alternatively, the information might be used to generate and transmit an electronic invoice for services, leading to electronic payment, such that the entire transaction may be completed in a paperless manner without postage expense and handling, and the resulting delays and risks of loss. Another alternative is that the invoice records might be transmitted to customer sites (those having remote data entry persons14 {FIG.1}), to print an invoice at the customer site for delivery. Again, postage expense, delay, and risk of loss are reduced or eliminated through direct electronic billing.
• After generating a suitable invoice record, the vehicle monitoring procedure proceeds to step150 at which it notifies the automaticvehicle locator system18 that the vehicle is now available. The automaticvehicle locator system18 retains internal tables indicating the status of each of the vehicles that it tracks, so that it may for example display the status of vehicles and their locations for ahuman dispatcher16, or may produce reports of vehicle activity and vehicle availability.
• The AVL system is notified of a new vehicle status by an automated dispatch request having the general format shown inFIG. 3G which is stored into the automatic dispatch requests file44 and forwarded to the AVL system by the communications process as discussed below with reference toFIGS. 6A and 6B. The specific format of the AVL transport status update is shown inFIG. 3O-1, and includes various information from the dispatching record, including the vehicle ID number, the transport ID number, the transport type, the appointment time, AVL system code for the new transport status, and the time at which this status became effective, the driver and attendant employee numbers, the patient's name and the pickup and destination addresses.
• After thus notifying the AVL that a vehicle is available, thevehicle monitoring process28 returns to step124 to get a new dispatch record.
• It will be noted that the monitoring process described above relies on the vehicle operators to update their status regularly as they proceed through an assigned task. While this is an effective system for updating status, others might be used. For example, to determine whether a vehicle is en route, the monitoring process might compare two recent position readings for the vehicle to determine whether the vehicle is moving. To determine whether a vehicle is at the pickup or destination site, the monitoring process might simply compare the position of the vehicle to the position of the pickup and destination site. If such an approach is taken it is important to use highly accurate navigation tools, to discriminate a vehicle which is at the pickup site from a vehicle which is caught at a traffic light one block away from the pickup site. However, it is believed that these obstacles can be overcome and monitoring performed with even less human involvement than is described above.
• Referring now toFIGS. 6A and 6B, thecommunications process24 can be more completely understood. The communications process reads requests from the automated dispatch request file44, generates the appropriate communications to theAVL system18, and also reads responses from theAVL system18 and produces response records and stores them into automated dispatch responses file46 so that the response records can then be evaluated by dispatchingprocess26 orvehicle monitoring process28.
• To initialize itself, thecommunications process24 opens170, a communications port to theAVL system18 and also opens the requests file44 and responses file46.
• The first part of the communications process illustrated inFIG. 6A is responsible for reading requests from the requests file44 and generating communications to theAVL system18 through the AVL port. Accordingly, in this portion of thecommunications process24, the communications process reads a record from the request file (step172). If atstep174 the end of the request file is reached, the communications process proceeds to step190 (FIG. 6B) to evaluate responses. If, however, the end of the file has not been reached, the communications process proceeds to step176 and writes the information from the current record to the AVL port. Then, the communications process performs a loop in which it waits for an acknowledgment from theAVL system18. This loop is repeated three times (for example) as determined by a counter which is initialized to zero instep178. If an acknowledgment is received instep180, the communications process then deletes the request record from the requests file (step181), and proceeds to step190 (FIG. 6B) to handle responses from the AVL. However, if no response is received, the communications process increments the counter (step182) and then determines whether the counter has been incremented above a value of two (step184). If the counter has not yet reached a value of two instep184, the communications process returns to step180 to determine if an acknowledgment has yet been received.
• However, if the counter exceeds the value of two (for example), then the AVL communication has failed. In this situation, the communications process proceeds to step186 in which it generates an exception record based on the request and then writes the exception record to the exception file (step188) to refer the situation to ahuman dispatcher16. The exception record includes a code indicating that automated dispatch failed in attempting to communicate with the AVL.
• Aftersteps174,181 or188, the communications process arrives atstep190 ofFIG. 6B. At this step and in the subsequent steps, the communications process attempts to read information from theAVL system18 and prepare the appropriate response records for use by thedispatching process26 orvehicle monitoring process28. If the AVL port times out192 before a response is received, then the communications process simply returns to step172 (FIG. 6A) to locate records in the requests file, if any, and act on those records.
• If, however, information is received from the AVL port, thecommunications process24 evaluates the information received from the AVL port to determine what kind of message is being received and to take the appropriate action. For example, if a request for status information is received, this is determined instep194 and handled insteps196 and198. If mobile data terminal information is received, this is determined instep197 and handled in steps199-204. If an updated status is received from a vehicle, this is determined instep206 and handled in steps208-214. If a latitude and longitude for a vehicle is returned from the AVL, this is determined instep216 and handled in steps218-222. Other responses from the AVL are handled instep224.
• A request for status information may be generated unilaterally by the AVL to update its internal tables of vehicle status information. Such a request is received by the communications process in the form shown inFIG. 3P-1. The request includes a record identification number which is equal to the vehicle identification number for which the status is requested. To respond to this request, the communications process accesses the dispatch record for the job currently being handled by the vehicle identified by the vehicle ID number in the request for status information. This is done by referencing theoutbound vehicle file36 to determine the transport ID number associated with the vehicle ID number. Then, this transport ID number is used to retrieve the dispatch record from thedispatch file30 having this transport ID number. Then, instep198 this dispatch record is used to generate a response to the AVL identifying the status of the vehicle. This response takes the form illustrated inFIG. 3P-2 and includes the vehicle identification number, the transport record identifier, the type of the vehicle, its current appointment time, its status and the time that its status was last updated, the driver and attendant employee numbers, the patient's name and the pickup and destination addresses. This output record is then returned to theAVL system18 by proceeding directly to step176 inFIG. 6A and writing the contents of this record to the AVL port.
• Mobile data terminal information may be transmitted unilaterally from theAVL system18, in response to an entry of updated information into a mobile data terminal by a vehicle driver. When the vehicle driver transmits amendments to mobile data terminal information, these amendments are received by theAVL system18 and then forwarded to thecommunications process24. The format of the information received from the mobile data terminal is the same as the format of the information transmitted to a mobile data terminal as seen inFIG. 3M-1, with the exception that a route message is not returned from the mobile data terminal. The resulting record format is shown inFIG. 3Q-1.
• To respond to mobile data terminal information received from the AVL, the communications process reads the transport identification number from the fourth field in the mobile data terminal information and uses this identifier to locate the dispatch record associated with the transport identification number in thedispatch file30. Then the communications process reads this dispatch record (step199) and updates the fields of the dispatch record in response to the mobile data terminal information received from theAVL system18. For example, the ambulance crew may have updated the address of the pickup or destination, or may have added reasons for the transport or diagnostic information. After updating the dispatch fields200, the communications process writes202 the amended dispatch record into thedispatch file30. Finally, the communications process acknowledges receipt of the transmission from the AVL system by generating a brief receipt message as illustrated inFIG. 3Q-2. This message includes the record ID of the incoming mobile data terminal message and the vehicle identification number. The acknowledge message ofFIG. 3Q-2 is then transmitted to the AVL system by proceeding directly to step176 ofFIG. 6A.
• Updated status information may be received from vehicles unilaterally at many points during their performance of assigned duties. For example, when the vehicle wishes to confirm that it is en route to its pick-up, it may use its mobile data terminal to send a status update message to the automated dispatch system. Furthermore, when the vehicle becomes available, it may send a different status message. These status messages are received by the AVL system and then forwarded to the automated dispatch system and received bycommunications process24.
• Status messages may be prepared by typing information to the mobile data terminal. Or the mobile data terminal may be voice activated and controlled so that the driver and/or crew can control it hands-free while driving.
• When a received updated status message is identified instep206, the communications process first reads the updated status message to determine the associated dispatch record. The format of an updated status message is shown inFIG. 3R-1. The format includes a record identifier which includes the transport identification number and vehicle identification number. This record identifier is used to locate and read208 the dispatch record based on the transport identification number. Next, thecommunications process24 uses the status level identified in the third field of the status change message to update the status fields (fields18-23 ofFIG. 3A) in the dispatch record (step210). Next, the dispatch record with updated status fields is written212 back to theserver10 with the updated status information. Finally, an acknowledgement message of the form shown inFIG. 3R-2 is generated by the communications process and delivered to the AVL system by proceeding directly to step176 ofFIG. 6A.
• Another type of message which may be regularly received by the automated dispatch system is the latitude and longitude of a vehicle, as is requested by thedispatching process26 instep106. In response to this request, theAVL system18 will return a response having the format shown inFIG. 3N-2. The response includes a record identifier indicating the transport number, terminal number and sequence number supplied in the request shown inFIG. 3N-1. Furthermore, the response indicates the latitude and longitude of the pickup address and destination address supplied in the request message.
• In handling a latitude/longitude response, the communications process first uses the transport identification number in the response to locate the dispatch record and to read218 this dispatch record. Next, the communications process updates220 the latitude and longitude fields (fields11-12 and14-15) in the dispatch record. Finally, the communications process writes222 the amended dispatch record so that the latitude/longitude information is available for later use. Then, the communications process returns to step172 to begin evaluation of records in the requests file44.
• Additional forms of responses may be handled bycommunications process24. In particular, the response from the AVL which indicates the closest vehicles requested by a dispatching process (FIG. 3K-2) is handled by writing a corresponding record to the responses file46 instep224. Similar actions are taken to store a response of the kind shown inFIG. 3L-2 which indicates a route for a vehicle to a destination. Also, step224 stores responses of the kind shown inFIG. 3M-2 which indicate a confirmation of a MDT message.
• The communications process ofFIGS. 6A and 6B may also be used to transmit and receive “manual” message packets, i.e., manually generated, non-standard messages which are exchanged between ahuman dispatcher16 and the driver of avehicle20, particularly during exceptional situations. To perform such transmissions, adispatcher16 may use software to generate a suitable request message and store this request message in the automated dispatch request file44. Furthermore, a driver may type (or voice-enter) a generic text message into a message data terminal and transmit it to the AVL system which will in response produce a generic text message that may be stored bycommunications process24 instep224 for review by adispatcher16. Thus, any software used by the dispatcher to monitor exception conditions and respond to those conditions, may use the automated data transfer capabilities of thecommunications process24 to facilitate these communications.
• While the present invention has been illustrated by a description of various embodiments and while these embodiments have been described in considerable detail, it is not the intention of the applicants to restrict or in any way limit the scope of the appended claims to such detail. Additional advantages and modifications will readily appear to those skilled in the art.
• For example, one might include a field in each record of the automated dispatch file (seeFIG. 3I), to indicate those customers for whom automated dispatching is to be performed. Doing so would add flexibility by, for example, permitting management to make a policy decision not to perform automated dispatching for a given customer or contract. To implement this, thedispatching process26 illustrated below inFIG. 4A would need to be modified so that, in the initial series of tests56-62, the dispatching process determines whether automated dispatching was enabled for the current company, and if not, immediately moves to step80 to write the current record in the exceptions file for manual dispatching.
• Furthermore, methods and apparatus described herein could be used for any kind of vehicles, not limited for example to taxis and ambulances. For example, shipping traffic, whether by land (e.g., semitrailers), sea (e.g., freighters) or air (e.g., cargo planes) could be dispatched and monitored under principles of the present invention. Moreover, land, sea or air traffic control could in general be performed in a fully automated manner using principles of the present invention. One particularly fruitful area is the ground traffic control of ground vehicles and airplanes at airport facilities; typically movements of ground vehicles and airplanes on the airport tarmac are controlled by human dispatchers using their visual information and/or radar systems, which system is prone to failures such as recently experienced at the Denver airport.
• Data gathered from vehicles might not be limited to the vehicles' position and status; in addition, the system might gather information on whether the vehicle is moving, the velocity of the vehicle, whether the vehicle is braking, the fuel usage of the vehicle, whether emergency signals of the vehicle are operating, and whether the engine is idling. This data could be used to determine, for example, whether the vehicle is caught in traffic or moving smoothly to its destination. Furthermore, the system might detect situations where the vehicle is being used inappropriately, for example, a situation where the crew is between tasks and has left the engine idling for a long period of time. Two-way communication with the MDT might be enhanced, for example, to permit the central station to control actions of the vehicle, e.g., switch the vehicle's engine off. This function could be particularly useful as a theft prevention.
• All of these embodiments, and others, are within the spirit and scope of the invention. The invention in its broader aspects is therefore not limited to the specific details, representative apparatus and method, and illustrative example shown and described. Accordingly, departures may be made from such details without departing from the spirit or scope of applicant's general inventive concept.

Claims (1)

1. A system for controlling vehicles to provide transportation services without need for human intervention, comprising:

a database including records each documenting needed transportation services;

processing circuitry performing a dispatching process including reviewing said records, locating a record indicating a need for immediate transportation service, and instructing a vehicle to provide said transportation service; said processing circuitry further performing a monitoring process including reviewing said records and vehicle activity information to identify transportation services which are not being adequately provided; and

communication circuitry forwarding instructions produced by said dispatching process from said processing circuitry to a vehicle; said communication circuitry further providing vehicle activity information relating to said vehicle to said processing circuitry for review by said monitoring process.

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