US20040260601A1 - System and method for internet based procurement of goods and services - Google Patents

Abstract

The present invention relates to a system and method for the procurement and management of contingent workforce using proprietary systems, processes and methodologies.

Description

BACKGROUND OF THE INVENTION
• 1. Field of the Invention[0001]
• The present invention relates to a system and method for the procurement and management of contingent workforce using proprietary systems, processes and methodologies.[0002]
• 2. Discussion of Related Art[0003]
• Technical projects, for example, the development of computer software, typically require large numbers of skilled workers. However, the amount of work force necessary to complete such projects fluctuates greatly during and between such projects. It is not cost effective for companies to hire and retain the large number of workers required to complete each project. Therefore, companies in need of skilled workers generally hire consulting firms to fill the positions. A company representative, generally a hiring manager (“H/M”), will typically send a job description and workforce requirements to an outside consulting firm or firms to fill the needed positions. This process is oftentimes complicated and time consuming.[0004]
• U.S. Pat. No. 5,970,475 to Barnes et al., entitled “Electronic Procurement System and Method for Trading Partners”, discloses a system that enables corporate purchasers and suppliers to electronically transact for the purchase and supply of goods and services. The system software is used for operating a customer server, a supplier processor server and a supplier catalog server. The supplier system includes a catalog and an order processor wherein the catalog contains information regarding all of the suppliers' goods made available to the customer organization. Unfortunately, the system only presents those goods and services that are stored in a catalog. This configuration is ill suited for the rapidly changing job placement field wherein the number of employment positions and available employees fluctuates daily.[0005]
• U.S. Pat. No. 5,117,353 to Stipanovich et al., entitled “System for Use in a Temporary Help Business”, discloses a system that schedules personnel suited to particular tasks for work on a temporary basis. Temporary help applicants are screened and their particular skills are matched to client job orders. Those temporary help employees whose skills and availability match the job order are contacted by phone and asked if they would accept the position. If accepted, the client is notified by phone that a match has been made. This only allows for staffing firms to properly fill their orders received from clients. It does not allow clients to select candidates.[0006]
• U.S. Pat. No. 5,978,768 to McGovern et al., entitled “Computerized Job Search System and Method for Posting and Searching Job Openings Via a Computer Network”, discloses a system that enables an employer to advertise available positions on the Internet and directly receive resumes from prospective candidates. The system stores the received resumes in relation to the position for which the job applicant is applying. The human resource hiring contact can then select a position, view the received resumes for that position and score the resumes to determine if there is a match. This is well suited for situations where managers are hiring full time employees directly. There is no process for submitting and receiving orders from consulting firms that provide addition hr-related services, such as screening the candidates, supplying benefits, etc.[0007]
• Therefore, there exists a need for a methodology and process for the procurement of temporary contracting services using efficiencies enabled via web based systems and procurement methodologies.[0008]
SUMMARY OF THE INVENTION
• It is therefore an object of the present invention to provide a system and method for the Internet based procurement of non-cataloged services.[0009]
• It is an additional object of the present invention to provide a system and method for the Internet based procurement of goods and services that allows great flexibility in adding and removing job openings and potential employees.[0010]
• It is a further object of the present invention to provide a system and method for the Internet based procurement of goods and services which tracks the life cycle of a temporary placement employment opportunity.[0011]
• It is still another object of the present invention to provide a system and method for the Internet based procurement of goods and services that maintains time and billing information pertaining to temporary help personnel.[0012]
• It is still another object of the present invention to provide a system and method for the Internet based procurement of goods and services as well as allowing for a method of resource redeployment.[0013]
• It is still another object of the present invention to provide a system and method for the Internet based procurement of goods and services that will allow vendor competition to allow for pricing of requested service.[0014]
• It is still another object of the present invention to provide a system and method for the Internet based procurement of goods and services that will allow accurate skill set definition for requested resource using a hierarchical skill set drill down process.[0015]
• It is still another object of the present invention to provide a system and method for the Internet based procurement of goods and services that will allow for the management of temporary services throughout the assignment lifecycle; including terminations, extensions, and changes.[0016]
• It is still another object of the present invention to provide a system and method for the Internet based procurement of goods and services that will capture the time worked by a temporary employee.[0017]
• It is still another object of the present invention to provide a system and method for the Internet based procurement of goods and services that will allow clients to be billed directly based on time worked by a temporary employee.[0018]
• It is still another object of the present invention to provide a system and method for the Internet based procurement of goods and services that will allow vendors to be paid directly based on time worked by a temporary employee.[0019]
• To achieve these and other objects of the present invention, there is provided a system and method for the Internet based procurement of goods and services. The system is comprised of a human resources procurement (“HRP”) server connected to the Internet and a plurality of associate vendors (“A/V's”) connected to the human resources procurement server either directly or through the Internet. When a hiring manager (“H/M”) of a company requires temporary help, the H/M can access the HRP server either directly or through the Internet. The H/M enters a job description into a job database stored in the HRP server and enters any pertinent job requirements. If the job descriptions require more detail, the associate vendors can request additional information online. The associate vendors access the job database and match qualified job applicants with the job descriptions. Only the resumes of qualified job applicants are forwarded to the hiring manager. Hiring Managers using the system are able to review, on-line, the resume and quotes submitted by each associate vendor. If the hiring manager approves the job applicant, an interview is setup to make the final determination concerning employment. The A/V's are notified, typically via email, whether or not their proposals require an interview. If so, the system keeps track of the candidate's availability and updates the records accordingly. If the candidate is offered the job, the managed service program (“MSP”) specialist concludes the final negotiations with the H/M and closes the deal. Once approved, the employee can submit time slips to the HRP server, which forwards it to the manager (“HM”) for approval. Once approved, the time is matched against the contract bill rate and an invoice is generated to the client, and a payment is generated to the vendor with the contracted terms. The job status can be tracked for human resource, financial, tracking and other purposes.[0020]
• The method for the Internet based procurement of goods and services comprises the steps of receiving a request, forwarding the request to AV's, receiving resumes from the AV's, qualifying resumes, forwarding qualified resumes to a hiring manager, coordinating an interview, notifying the AV is a candidate is declined, and processing the hire of a successful employee.[0021]
BRIEF DESCRIPTION OF THE DRAWINGS
• Other objects and features of the present invention will become apparent from the following detailed description considered in connection with the accompanying drawings, which disclose an embodiment of the present invention. It should be understood, however, that the drawings are designed for the purpose of illustration only and not as a definition of the limits of the invention.[0022]
• In the drawings, wherein similar reference characters denote similar elements throughout the several views:[0023]
• FIG. 1 is a schematic view of a reference model for the system for the Internet based procurement of goods and services according to the present invention;[0024]
• FIG. 1[0025]ais a schematic view of the Human Resources Procurement server of FIG. 1;
• FIG. 2 is a flow diagram of the overall method for the Internet based procurement of goods and services according to the present invention;[0026]
• FIG. 3[0027]ais a call flow diagram illustrating the method for the Internet based procurement of goods and services according to the present invention;
• FIG. 3[0028]bis a continuation of the call flow diagram of FIG. 3a;
• FIG. 3[0029]cis a continuation of the call flow diagram of FIG. 3b;
• FIG. 3[0030]dis a continuation of the call flow diagram of FIG. 3c;
• FIG. 3[0031]eis a continuation of the call flow diagram of FIG. 3a;
• FIG. 3[0032]fis a continuation of the call flow diagram of FIG. 3a;
• FIG. 4 is a call flow diagram illustrating an additional method for entering a new request for quote (“RFQ”) according to the present invention;[0033]
• FIG. 5 is a call flow diagram illustrating an additional method for entering a new non-request for quote according to the present invention;[0034]
• FIG. 6 is a call flow diagram illustrating an additional method for generating a purchase order invoice regarding the payment of temporary help according to the present invention;[0035]
• FIG. 7[0036]ais a call flow diagram illustrating a method for changing a purchase order according to the present invention;
• FIG. 7[0037]bis a continuation of the call flow diagram illustrating a method for changing a purchase order according to FIG. 7a;
• FIG. 7[0038]cis a continuation of the flow diagram illustrating the method for changing a purchase order according to FIG. 7a;and
• FIG. 7[0039]dis a continuation of the call flow diagram illustrating the method for changing a purchase order according to FIG. 7a.
DETAILED DESCRIPTION OF PREFERRED EMBODIMENTS
• Turning to the drawings, a preferred embodiment of the present invention is described herein below in detail with reference to the accompanying drawings.[0040]
• The present invention is a complete paperless web based requisition to pay application for the procurement of temporary personnel. The present invention is delivered as a hosted application, with clients accessing the application via the Internet. Personalization and incorporation of client's business rules is available to customize the present invention to the needs of many different clients.[0041]
• FIG. 1 shows a system for the Internet based procurement of temporary services based upon qualified resumes according to the present invention. The system is comprised of a human resources procurement (“HRP”)[0042]server100 connected to theInternet150 and a plurality of associate vendor terminals110 (“A/V's”) connected to humanresources procurement server100 either directly or through theInternet150. When at least one hiring manager terminal130 (“H/M”) requests temporary help, the H/M130 accessesHRP server100 either directly or through theInternet150. At least onejob applicant120 submits a resume to A/V110 in the hopes of obtaining employment. Anadditional manager terminal140 is connected to the H/M terminal130 and theInternet150 and may be required to approved the actions of the H/M terminal130.
• Referring to FIG. 1[0043]a,theHRP server100 is comprised of a central processing unit (“CPU”)185, amemory188 including a random access memory186 (“RAM”) and a read only memory187 (“ROM”), amodem195 and ajob database190.CPU185 controls the overall operation of theHRP server100. In addition,ROM187 stores a control program that is used to control the operation ofHRP server100 whileRAM186 temporarily stores a qualified resume. H/M130 enters a job description intojob database190 stored in the HRP server and enters any pertinent job requirements. If the job descriptions require more detail, theassociate vendor terminal110 can request additional information online from theHRP server100 and thehiring manager130. Theassociate vendor terminal110 accessesjob database190 and matchesqualified job applicants120 with the job descriptions. When the A/V terminal110 is ready to submit ajob applicant120, A/V terminal110 will access the application either directly or via the Internet and submit the candidate information and attach a resume. There is no software installation required of the A/V terminal110, as the application can be accessed via a web browser using any connection to the Internet, even a dial-up connection.
• Only the resumes of qualified job applicants are forwarded to the[0044]hiring manager130 by theassociate vendors110. In addition,CPU185 only permitsassociate vendor terminal110 to access those job descriptions that hiringmanager terminal130 has authorized for thatassociate vendor terminal110. Thevendors110 can be divided by any algorithm such as: Location, Skill Set, Tiers, Business Unit, Customer, etc; and a desired subset of vendors can receive notification when a new job description is posted in an area that they have access to view. HiringManager130 using the system is able to review, on-line, the resume and quotes submitted by eachassociate vendor110. If thehiring manager130 approves thejob applicant120, an interview is setup to make the final determination concerning employment. The A/V's110 are notified, typically via email, whether or not their proposals require an interview. If so, the system keeps track of the candidate's availability and updates the records accordingly. If the candidate is offered the job, a managed service program (“MSP”)specialist terminal170 concludes the final negotiations with the H/M130 and closes the deal. Once approved, the A/V110 is notified of the acceptance, and a purchase order is created requesting the employee for the specified position. The employee can submit a time slip to theHRP server100, and the job status can be tracked for human resource purposes.
• A[0045]bank server180 and a time andbilling server160 are connected to theHRP server100 and allow for the generation and collection of invoices pertaining to temporary employment positions. On a daily/weekly basis the qualified job applicant has the ability to report his time worked. This reporting can be done via paper time cards, the Internet, touch-tone telephone, and/or wireless devices. The time andbilling server160 has the ability to capture additional job related information, such as project codes, client's id's, etc. The reported time is validated for duplication, PO limits, Time constraints, Project Codes, as well as various other verifications. The invoices are generated by time andbilling server160 in response to the time slips entered by the employees. The completed time card is then sent to the approving manager for approval. In addition, the A/V has access to their contractors' timecards online. Multiple approval processes for the timecards are available including: Negative verification—Timecard is assumed to be correct unless declined, Wait for approval—Timecard is not billed/paid until approved, or a mixture—If not approved within X days it is assumed valid. The timecard approval process is a simple intuitive process, with the manager able to approve time cards in one bulk operation without going through each time card individually. Separate invoices can be created by any grouping and/or be delivered as one consolidated invoice. The invoice(s) is/are then sent to hiringmanager terminal130 for payment. Payment is then forwarded to theHRP server100 viabank server180 and distributed to A/V110 after expenses have been deducted.
• FIG. 2 shows a flow diagram of the overall method for the Internet based procurement of temporary services based upon qualified resumes. Step[0046]200 enters a request for quote (“RFQ”), which contains the details of a job description. Step201 checks the information for completeness, and, if the information is complete, and an onsite representative has manually confirmed that the requisition is viable and meets all the client's policies,step202 submits the requisition to the client's approved vendor base via an email. The vendors can be divided by any algorithm such as: Location, Skill Set, Tiers, Business Unit, Customer, etc; and a desired subset of vendors can receive notification. If information is missing or incomplete, the hiring manager is notified instep204 of the missing information. Step206 submits resumes that match the job description, while instep208, it is determined which resumes are qualified based upon the job description. If the resumes are qualified,step210 notifies the hiring manager of the new resume. Next, the hiring manager views the qualified resume instep212. This process of viewing only qualified resumes saves the hiring manager countless hours in the hiring of temporary help personnel. Instep214, it is determined whether the H/M is interested in interviewing the job applicant. If not, step216 notifies the A/V of the reason for declination. If an interview is requested,step218 notifies the A/V of the interview request. The A/V confirms the availability of the job applicant on the specified date instep220 and notifies the H/M of the confirmed interview instep222. An interview is conducted instep224 and step226 determines whether the manager decides to hire the prospective job applicant candidate. If the applicant is not hired,step228 notifies the A/V of the declination. If the applicant is hired,step230 notifies the A/V and the application is routed for approval instep232. Instep234, it is determined whether the application is approved. If not, step236 notifies the H/M and A/V. If so,step238 generates a purchase order (“PO”) requesting the services of the new employee. The A/V and the H/M are notified of the purchase order details instep240 and the newly hired employee, now a contractor, reports to work instep242. After the contractor has worked for a period of time, the contractor enters their timecard instep244. Step246 notifies the manager of the new timecard and the manager reviews the timecard instep248. Instep250, it is determined whether the timecard is approved. If not, step252 notifies the contractor and A/V. If the timecard is approved,step254 notifies the A/V and an invoice is created instep256. The hiring manger client pays the invoice instep258 and the vendor and contractor are paid instep260.
• Referring to FIG. 3[0047]a,a detailed flow diagram of the method for the Internet based procurement of temporary services based upon qualified resumes is described. A hiring manager accesses the Internet based HRP Server instep300. Step302 determines if the H/M is a new user or previous user and requests a password. If the H/M is new, step304 prompts the user for pertinent setup information. The system then determines instep306 whether the user is a valid user according to a database of allowable H/M's. If the user is invalid, step308 prompts the user to reenter the data. The system then determines instep310 whether the user is a valid user according to the database of allowable H/M's. If the entry is invalid,step312 terminates the access. If the entry is valid in either step306 or step310, step314 issues the new H/M a password and displays a brief tutorial instep316. Step318 determines whether the new user wishes to continue with the application. If not, the application terminates instep320. If the user wishes to continue, step322 prompts the user to choose an option. In addition, if the user was a previous user and entered a password instep302, the user would be directed to step322. Fromstep322, the user may choose to manually enter a technical non-payroll worker instep324 or work on a completed requisition instep330. If the H/M chooses to enter a request instep324,step326 determines whether the H/M has the authority to approve the transaction. If not, step328 requests the proper authorization from a predetermined list of managers. Step338 determines if the appropriate manager approved the request. If not, the process ends instep340. If the request is approved instep338 or the H/M did have original authority to approve the transaction, step336 stores the request in a job database for review by a managed service program personnel. The system maintains the job description profiles entered by the H/M in a way that allows for easy modification and addition by the system administrators. There is also the ability to enter any additional information or skills that to the predetermined profiles. A manager can save a profile for easy reuse in the future. Step342 provides the H/M with a RFQ control tracking number for future tracking purposes. The process continues withstep344 of FIG. 3b.
• FIG. 3[0048]bdiscloses the continuation of the process of FIG. 3a.Step344 indicates that a request has been entered for a new position. Step346 then determines whether the H/M generating the request is from a location that has an on-site representative. The onsite representative may advise the manager to issues such as skills availability, feasibility of rates and/or lead-time, or any other issues the manager must be informed about. If there is no on-site representative, the process proceeds to step350, else the process proceeds to step348. In step350 a buyer reviews the job description while instep348 the on-site representative reviews the job description. If the job description is unclear, either step352 or356, respectively, contacts the H/M for clarification. If the request is clear, steps350 and348 proceed to step354 where the job is posted and the system updates the job status tracking. Step360 notifies the H/M that the job is posted. Instep358, the A/V views the jobs that are posted and submits resumes for consideration. The vendor has the ability to view only those positions to which he is allowed to respond. In environments where a resume is not required, (clerical, light industrial, etc.) the vendor is asked to complete a candidate profile. If desired, this profile can be required even if accompanied by a resume. Any additional required fields can be captured from the A/V. Common required fields include: bill rate, overtime rate, candidate's eligibility of employment, available to start date, education, certifications, previous experience, etc. Vendors can also be forced to conform to a predetermined rate card, and not be allowed to submit above the rate range. Upon submittal the vendor is notified via email of its receipt. The vendor also has the ability to access the site and track the status of the submittal at any stage of the process. Step362 determines whether the A/V submission is completed properly and step364 notifies the A/V of any incomplete fields. The A/V can correct the submission instep366 and step368 determines again if the submission is complete. The process continues in FIG. 3c.
• FIG. 3[0049]cdiscloses the continuation of the process of FIG. 3b.If the form is not completed, thestep372 directs the A/V to seek assistance. If the form is complete, step374 routes the resume and form to an appropriate specialist. Upon receipt, the resume is reviewed and a record is set up in a master job applicant file instep376. Instep378, the resume is manually qualified and it is determined if the resume should be forwarded to the H/M. If the resume is declined,step380 updates the tracking system and the A/V is notified of the declination instep397. Typically, if the resume is declined, the H/M is requested to provide a reason for declination.
• If the resume is qualified, the tracking system is updated in[0050]step382 and step398 notifies the A/V of the submittal to the H/M. The H/M accesses the qualified resume via email with a link directly to the application instep384. In addition, background checks can be incorporated directly in the candidate profile, or provided via a direct link to the profile maintained by the background check agency. The manager can review the candidate resume online and at that point can decide to: 1) Make no decision (hold), 2) Decline, or 3) Request Interview instep386. If no decision is made, the manger has the ability to return at a later time and make a decision. If it is declined,step388 asks the manager to give a reason for the declination, step390 updates the tracking system and step392 notifies the MSP personnel of the declination. If an interview is requested, the manager is asked for a preferred date and time. Step394 notifies the on site specialist and of the request for an interview and step396 notifies the A/V of the request for the interview. Step400 then confirms a date and time with the vendor and manager. Interview information is available online to the manager and the vendor. Emails may also be sent to the vendor if the manager declines or puts on hold a resume. If the manager does not open a resume after a predetermined time period, the system will send them a friendly reminder of such. Email reminders may also be sent out before the scheduled interview. The hiring process continues with FIG. 3d.
• [0051]Step404 determines whether the candidate is still available for the interview. If not, step426 updates the tracking system and step428 notifies the H/M of the unavailability of the candidate. If the candidate is available, step406 updates the tracking system. Step408 determines whether the candidate gets the job. If not, step430 updates the tracking system and step432 notifies the A/V of the denial. If so,step410 concludes the final negotiations and closes the deal. If a manager has not taken any action in a predetermined amount of time the system will send a second message or escalate the matter to an additional manager if needed.
• [0052]Step412 updates the tracking system indicating the close of the deal and step414 requests employment documentation form the A/V. The system notifies the vendor to provide any additional information, such as the social security #, and confirm the start date, rate etc. that may be needed for processing. Step416 updates the candidate file and tracking system to track hiring policy compliance with the client's business rules. Upon receipt of all the information,step418 generates a Purchase Order for the A/V to retain the qualified applicant whilestep420 uploads the data for payment. Generally, this purchase order is created in the client's back office accounting application via integration with the present invention. Additional methods of PO creation can include: manual entry, master PO, or any other electronic and/or manual method. Step422 forwards the purchase order from the system to the A/V. Lastly,step424 notifies the H/M of the PO details.
• Returning to FIG. 3[0053]a,if the H/M chooses to work on a completed requisition,step330 determines whether the H/M wishes to change to an existing order or to make a direct source placement. If the H/M chooses the former,step334 begins the change process. Step436 of FIG. 3edetermines whether additional approvals are required for the RFQ. If additional approvals are required beyond the H/M, the system will begin the authorization process. The approval hierarchy and business rules of the client are followed. The individual responsible for the approval will receive an email notifying him of the need for them to access the system to either approve or decline the request. If additional approvals are needed, the system will pass the approval process to the next level. There is a complete audit trail maintained, as well as system monitoring for timely approvals. Step448 determines if the additional approval is received. If not, step450 notifies the H/M and cancels the RFQ. If either no additional approval is required or the additional approval is granted, step438 stores the RFQ in a file for review. Step440 automatically generates a purchase order update routine in the system whilestep442 uploads the modified PO in the system. Step444 notifies the A/V of the PO and step446 notifies the HRP server and H/M of the changes.
• Returning to FIG. 3[0054]a,if the H/M chooses to work on a completed requisition,step330 determines whether the H/M wishes to change to an existing order or to perform direct source placement. If the H/M chooses the latter,step332 begins the new direct source placement process. Direct source placement refers to the direct hiring of a specific employee. This requisition requires the approval of an additional manager to approve the hiring and ensure that the hiring complies with all applicable business rules. Step802 of FIG. 3fdisplays a notification of the rules and procedures that must be followed for direct source placement. Instep804, the H/M enters the required fields for a requisition for quote RFQ. Step806 determines if the A/V is set up in an approved vendor file. If the A/V is setup, step810 stores the completed requisition and notifies an additional manager of the pending approval for a direct source requisition. Step812 determines whether the additional manager has approved. If no approval is given,step846 denies the RFQ. If the A/V is not setup,step808 notifies the H/M that unapproved vendors can not be used without approval, whilestep814 instructs the H/M that specific documentation is required to comply with business rules pertaining to managing technical non payroll workers. Step816 stores a completed requisition and notifies the additional manager that a RFQ is pending. Step818 instructs the additional manager as to what documentation is required prior to approval. Step820 determines if the H/M has submitted the required documentation. If not, step846 denies the RFQ.
• If, in[0055]step812, the additional manager has approved, step822 stores the RFQ in a file. Step824 accesses the RFQ and step826 notifies the H/M that the required hard copy documents must be received before further can occur. Step828 determines whether the required hard copies are received in 10 working days. If not, step838 notifies the H/M and the A/V of the delay. Step840 checks again whether the documents were received in ten working days. If not, step844 cancels the RFQ. If so,step830 generates a purchase order, and sets up the A/V, Candidate and job in the system. Step832 uploads the PO data and the order is cut to the system. Step834 emails the PO to the A/V and step836 notifies the system and the H/M of the PO details.
• FIG. 4 shows a call flow diagram illustrating a method for entering a new request for quote (“RFQ”). A requestor or H/M enters the new RFQ module in[0056]step452. Step454 selects the applicable RFQ fields and enters the required data. Step456 determines whether the candidate tenure status is OK. The tenure status refers to whether or not a particular applicant has been employed and for how long. Some business rules require that an applicant may not work longer than a particular time. This process ensures that the tenure status of the applicant is updated and not violated. As part of a nightly system routine, the application may notify managers of contractors that are approaching tenure deadlines. Step458 stores the new RFQ in an external database and checks the external database for previous employment history of the job applicant. If the new end date determined from the new RFQ would violate the tenure policy,step460 notifies the H/M and generates the last day that the applicant can work. Step462 determines whether the H/M decides to modify the last date. If not, step464 cancels the transaction as it violates the tenure rules. If so,step466 determines whether the H/M requires additional approval. In addition, if the end date does not violate tenure policy, the process proceeds to step466. If approval is required,step468 notifies the H/M that approval is required and prompts them to enter the name of the approving manager. If no approval is required, step470 forwards the RFQ to MSP personnel and notifies the H/M of the same. Step472 reviews the RFQ and step474 determines whether the RFQ can be completed. If not, the order is placed on hold instep476. If either the RFQ is completed or can be completed,478 uploads the data and generates a PO. Step480 notifies the H/M of the PO completion.
• FIG. 5 shows a call flow diagram illustrating a method for entering a new non-RFQ, i.e. direct source and renewal. A requestor or H/M enters the new non-RFQ module in[0057]step500. Step502 displays information about using the system. Step504 selects the applicable data fields and enters the required data including the A/V name. Step506 determines whether the A/V is qualified or not. Step508 stores the A/V supplier in a supplier database and supplies data to step506. If the A/V is not qualified instep506,Step512 notifies the H/M that the processing will be delayed until the A/V is qualified and that the H/M must provide qualification documentation. Step510 determines whether the candidate tenure status is OK. Step514 stores the new non-RFQ and A/V in a database. If applicable,step516 notifies the A/V that they already violate the tenure policy and that the new order cannot be processed. If, however, the new end date determined from the new non-RFQ would violate the tenure policy,step518 notifies the H/M and generates the last day that the applicant can work. Step522 determines whether the H/M decides to modify the last date. If not, step524 cancels the transaction as it violates the tenure rules. If so,step520 determines whether the H/M requires additional approval. In addition, if the end date does not violate tenure policy, the process proceeds to step520. If approval is required,step526 notifies the H/M that approval is required and prompts them to enter the name of the approving manager. If no approval is required, step528 forwards the request for order processing to MSP personnel and notifies the H/M of the same. Step530 reviews the non-RFQ data and step532 determines whether the A/V is qualified and whether the candidate exists or not. If either of the information is missing,step534 determines whether the non-RFQ can be completed. If it cannot be completed, the order is placed on hold instep538. If the RFQ can be completed,step536 uploads the data and generates a PO. Step540 notifies the H/M of the PO completion and the A/V is mailed a copy of the PO.
• FIG. 6 shows a call flow diagram illustrating a method for entering payroll with a new non-RFQ, i.e. direct source and renewal.[0058]Steps600,602 and604 correspond tosteps500,502 and504 of FIG. 5 respectively. Steps606-632 correspond to steps456-480 respectively of FIG. 4. Step610 notifies the A/V that they already violate the tenure policy and that the new order cannot be processed.
• FIG. 7[0059]ashows a call flow diagram illustrating a method for changing a purchase order according to the present invention. Step702 enters an administration module and step700 displays and determines which option the user selects. Ifoptions 1 or 2 are selected, step704 accesses a search routine to locate a specified Purchase Order. Step706 modifies the PO and transmits the PO to the system MSP personnel. Step707 notifies the MSP personnel of the change and step708 reviews the changed PO. Step710 determines whether the PO can be processed as is. If not, step712 requests correction and edits the PO. If so, step714 uploads the PO to the system. Step716 determines whether a new hourly rate or other expenses are affected. If not, step718 notifies the user of the change order completion. If so,step720 notifies the user and the A/V of the completion of the PO change order.
• Referring to FIG. 7[0060]b,ifoption 3 is selected,step704 performs a search to locate the specified Purchase Order. Step722 modifies the existing PO. Since option three extends the term of the PO, a check regarding the tenure rules must be performed. Step724 determines whether the PO and candidate tenure status is OK. Step726 stores the PO and tenure data in a candidate DB. If applicable,step728 notifies the A/V that they already violate the tenure policy and that the new order cannot be processed. If, however, the new end date determined from the new changed RFQ would violate the tenure policy,step730 notifies the H/M and generates the last day that the applicant can work. Step732 determines whether the H/M decides to modify the last date. If not, step736 cancels the transaction as it violates the tenure rules. If so, step734 forwards the request for the changed PO to MSP personnel and notifies the H/M of the same. In addition, if the end date does not violate tenure policy, the process proceeds to step734. Step738 verifies the data and uploads the new changed PO to the system. Step740 notifies the user and A/V of the changed PO completion and allows online viewing of the new PO.
• Referring to FIG. 7[0061]c,ifoption 4 is selected, the process follows the same steps as disclosed in FIG. 7b,however, if the new end date does not violate the end date or the user decides to modify the date,step742 determines if additional authorization is required. Sinceoption 4 extends the PO, the tenure status must be checked as disclosed in FIG. 7b.In addition, since funds are added to the PO, the added funds must be approved. If no approval is required, steps734,738 and740 are performed. If approval is required,step744 notifies the user, H/M, of the need for approval and prompts them for the name and email of the approving manager.
• Referring to FIG. 7[0062]d,ifoption 5 is selected, the process follows the same steps of702,700,704, and722 as described in FIG. 7c.Sinceoption 5 adds a new Maximum limit on funds,step750 determines whether an authorization is required for the change. If approval is required,step752 notifies the user, H/M, of the need for approval and prompts them for the name and email of the approving manager. If no approval is required, step754 forwards the request for the changed limit to MSP personnel and notifies the H/M of the same. Step738 verifies the data and uploads the new changed funding limit to the system. Step756 determines whether a new rate changed. If so,step758 notifies the user and A/V of the changed PO completion. If not, only the user is notified of the change.
• Although the illustrative embodiments of the present disclosure have been described herein with reference to the accompanying drawings, it is to be understood that the disclosure is not limited to those precise embodiments, and that various other changes and modifications may be affected therein by one skilled in the art without departing from the scope or spirit of the disclosure as defined in the appended claims.[0063]
Glossary of Terms
• NPW—Non-Payroll Worker[0064]
• MSP—Managed Service Program[0065]
• RFQ—Request for quote[0066]
• H/M—Hiring Manager[0067]
• TNPW—Technical Non-Payroll Worker[0068]
• A/V—Associated Vendor[0069]
• SAP—Software application for Backend Accounting[0070]
• GPO—Global Procurement Organization[0071]

Claims (22)

What it is claimed:

1. A system for Internet based procurement of non-cataloged goods and services based upon qualified resumes, comprising:

a human resources procurement server;

an associate vendor terminal connected to said human resources procurement server;

a hiring manager terminal, connected to the human resources procurement server;

wherein the human resources procurement server receives at least one job request from said hiring manager terminal, the human resources procurement server further receives at least one qualified resume from said associate vendor terminal, and forwards said qualified resume to said hiring manager terminal for review.

2. The system according toclaim 1, wherein said hiring manager terminal receives said qualified resume and generates a request to said associate vendor terminal for an interview with said qualified resume applicant if requested by said hiring manager terminal.

3. The system according toclaim 1, wherein said human resources procurement server further comprises:

a central processing unit that controls the overall operation of said human resources procurement server;

a memory that stores a control program to operate said human resources procurement server and that temporarily stores said qualified resume;

a job database, connected to said central processing unit and to said memory, that stores said at least one job description; and

a modem, connected to the Internet and to said central processing unit, that facilitates the transfer of said qualified resume from said associate vendor terminal to said hiring manager terminal.

4. The system according toclaim 3, wherein said central processing unit restricts access of said associate vendor terminal to said job database based upon criteria submitted from said hiring manager terminal.

5. The system according toclaim 4, wherein said criteria is selected from the group of criteria, which includes said associate vendor terminal's geographic location and area of expertise.

6. The system according toclaim 1, wherein said associate vendor terminal accesses said human resources procurement server via the Internet.

7. The system according toclaim 1, wherein said hiring manager terminal accesses said human resources procurement server via the Internet.

8. The system according toclaim 2, wherein said hiring manager terminal generates a notification message to said associate vendor terminal indicating that said qualified resume applicant has been accepted for employment.

9. The system according toclaim 8 further comprising a time and billing server, connected to said human resources procurement server, that receives a plurality of time slips from said associate vendor terminal pertaining to time worked for said accepted qualified resume applicant and generates an invoice to said hiring manager terminal for payment.

10. The system according toclaim 9 further comprising a bank server, connected to said human resources procurement server and said hiring manager terminal, that receives authorization from said hiring manager terminal to pay said invoice to said human resources procurement server.

11. A method for the Internet based procurement of non-cataloged goods or services based upon qualified resumes, comprising the steps of:

entering a job description for a temporary employment position via the Internet;

submitting a qualified resume of a job applicant by an associate vendor to a hiring manager for approval via the Internet;

reviewing said qualified resume by said hiring manager; and

generating a request for an interview if said applicant is acceptable.

12. The method according toclaim 11 further comprising the steps of:

notifying said hiring manager of a confirmed interview;

interviewing said job applicant for said temporary employment position; and

notifying said associate vendor whether said job applicant is approved for employment.

13. The method according toclaim 11, wherein said step of entering said job description further includes the step of storing said job description in a job description database.

14. The method according toclaim 11, wherein said step of submitting said qualified resume further includes the steps of viewing said job description and requesting additional information from said hiring manager if said job description is unclear.

15. The method according toclaim 14, wherein said step of viewing said job description further includes the step of viewing only those job descriptions that said hiring manager has authorized said associate vendor to view.

16. The method according toclaim 12, further comprising the steps of:

approving said job applicant for employment;

requesting necessary employment information regarding said job applicant; and

generating a purchase order for said job applicant to begin work.

17. The method according toclaim 16, further comprising the steps of:

accepting at least one time card representing time worked on a particular job;

generating an invoice requesting payment for said at least one time card; and

forwarding said invoice to said hiring manager for approval and payment.

18. The method according toclaim 17, further comprising the step of automatically approving said invoice if said hiring manager does not respond within a predetermined period of time.

19. The method according toclaim 11, further comprising the steps of:

generating a record that records the status of said job applicant; and

viewing said record to determine the current employment status of said job applicant, the length of time job applicant has been employed at a particular position, and an applicant's availability for an interview.

20. The method according toclaim 11, further comprising the step of generating a reminder to said hiring manager if no request for an interview is received within a predetermined period of time.

21. The method according toclaim 11, wherein said step of submitting said qualified resume further includes the step of adhering to a plurality of business rules submitted by said hiring manager prior to submitting said qualified resume.

22. The method according toclaim 21, wherein said plurality of business rules may be a minimum or a maximum amount of total consecutive time a job applicant may work at a particular employer, the prohibition of hiring a previously discharged job applicant or the standard salary rate for a particular job description.

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