本發明係關於一種電子文件派送系統與方法；特別是關於一種電子公文自動派送系統與方法。The present invention relates to an electronic document delivery system and method; and more particularly to an electronic document automatic delivery system and method.
電子公文已成為政府全面電子化的指標之一，現今企業內部都紛紛建構電子公文系統，而將電子公文正確派送至企業內部相關單位或對象，以及提升簽核文件的時效性，係縮短企業內部之作業流程的一大關鍵。Electronic official documents have become one of the indicators of the government's comprehensive electronicization. Nowadays, companies have built electronic official documents internally, and the correct delivery of electronic official documents to relevant units or objects within the enterprise, as well as improving the timeliness of signing documents, shortens the internal A key to the workflow.
然而，目前常見的電子公文系統其公文的格式是結合在程式碼中，不同種類或來源的電子公文的公文內容可能無法在不同裝置上正確呈現，使得電子公文的使用及流通發生問題。However, the current official electronic document system format is combined with the code. The official document content of different types or sources of electronic official documents may not be correctly presented on different devices, which causes problems in the use and circulation of electronic official documents.
此外，目前電子公文的簽核大都會藉由郵件通知企業內部相關單位或對象，但實際上簽核的執行卻常有逾時的狀況發生，例如對於事務繁重的高階主管而言，常常會忙錄到無暇處理每份待簽核文件，鑒此，如何提升簽核文件的時效性，進而有效地改善企業工作效率，實是相關業者目前急待解決的問題。In addition, the current signing of electronic official documents by the mail to notify the relevant units or objects within the enterprise, but in fact the execution of the signing often has a time-out situation, for example, for high-ranking executives who are heavy in affairs, often busy It is innocent to deal with each document to be signed. Therefore, how to improve the timeliness of the signing documents and effectively improve the efficiency of the enterprise is an urgent problem for the relevant industry.
為了解決上述問題，本發明提出一種電子公文自動派送系統與方法，將自政府設置之電子公文伺服器所傳遞至企業內部的電子公文，藉由電子公文轉送器預先執行電子公文類別的解析，再依據解析的結果自動派送至企業內部相關單位或對象，可有效提高企業內部之執行效率。另外，因應行動裝置在近幾年來的蓬勃發展，並隨著3G行動通訊的普及，越來越多使用者開始使用行動裝置隨時隨地連接網路，因此，可透過行動裝置來提昇日常工作效率，藉由推播技術進行傳遞推播訊息的服務，可快速且即時通知相關單位或對象進行簽核作業，使企業能真正享受到辦公室作業流程電子化所帶來的利益。In order to solve the above problems, the present invention provides an electronic document automatic dispatching system and method for transmitting an electronic official document from an official electronic document server to an electronic official document, and pre-executing an electronic document type analysis by an electronic document transfer device. According to the results of the analysis, it is automatically sent to related units or objects within the enterprise, which can effectively improve the internal execution efficiency of the enterprise. In addition, in response to the rapid development of mobile devices in recent years, and with the popularity of 3G mobile communication, more and more users are using mobile devices to connect to the Internet anytime and anywhere, so mobile devices can be used to improve daily work efficiency. Fast delivery of push-to-dance messages through push-to-send technologyAnd immediately notify the relevant units or objects to conduct the signing operation, so that enterprises can truly enjoy the benefits brought by the electronic operation of the office.
本發明之一主要目的在於提供一種電子公文自動派送系統，針對來自政府的電子公文藉由電子公文轉送器預先執行電子公文類別的解析，再依據解析的結果自動派送至企業內部相關單位或對象，可有效節省傳遞的時間，且藉由推播技術進行傳遞推播訊息的服務，可快速且即時通知相關單位或對象進行簽核作業，更可有效提高企業內部之執行效率。One of the main purposes of the present invention is to provide an automatic electronic document delivery system for pre-executing the electronic document type analysis by electronic document transfer from the government, and then automatically dispatching it to relevant internal units or objects according to the analysis result. The delivery time can be effectively saved, and the service of transmitting the push message by the push broadcast technology can quickly and immediately notify the relevant unit or object to perform the sign-off operation, and can effectively improve the execution efficiency inside the enterprise.
本發明之另一主要目的在於提供一種電子公文自動派送方法，將自政府設置之電子公文伺服器所傳遞至企業內部的電子公文，藉由電子公文自動派送流程，將電子公文自動派送至企業內部相關單位或對象，並快速且即時通知相關單位或對象進行簽收作業，有效縮短企業內部之作業流程。Another main object of the present invention is to provide an automatic electronic document delivery method, which transmits an electronic official document from an electronic electronic document server to a company's internal electronic document, and automatically delivers the electronic official document to the enterprise through an automatic electronic document delivery process. Relevant units or objects, and promptly and immediately notify relevant units or objects to carry out the signing operation, effectively shortening the internal working process of the enterprise.
依據上述之目的，本發明首先提供一種電子公文自動派送的系統，其包含：一電腦裝置，其內部安裝有一電子公文交換系統，電腦裝置藉由一網路通訊系統連接至一電子公文伺服器，電腦裝置定期接收來自電子公文伺服器之一電子公文原始資料檔與其附件檔，電子公文原始資料檔包含一公文內容資料；一暫存資料庫，連接至電腦裝置，其儲存電子公文原始資料檔與其附件檔；一電子公文轉送器，設置於電腦裝置中，用以自暫存資料庫中取出電子公文原始資料檔，並針對其所包含之公文內容資料執行一公文類別的解析以獲取一公文類別資訊，並於解析後將電子公文原始資料檔與其附件檔及公文類別資訊自電腦裝置發出；以及一雲端資料處理系統，其包含一電子簽核模組，雲端資料處理系統藉由網路通訊系統與電子公文轉送器連接，並接收自電腦裝置發出之經解析後之電子公文原始資料檔及其附件檔及公文類別資訊，並依據公文類別資訊及公文內容資料產生對應之一電子表單，並由電子簽核模組產生一電子簽核通知；一電子裝置，其接收電子簽核通知，並於電子裝置上顯示電子表單的簽核畫面及執行電子表單之簽核。According to the above object, the present invention firstly provides a system for automatically dispatching an electronic document, comprising: a computer device having an electronic document exchange system installed therein, wherein the computer device is connected to an electronic document server by a network communication system. The computer device periodically receives the electronic document original data file and the accessory file from the electronic document server, the electronic document original data file contains a document content data; a temporary database is connected to the computer device, and the electronic document original data file is stored An attachment file; an electronic document transfer device disposed in the computer device for extracting the original document file of the electronic document from the temporary storage database, and performing a parsing of a document type for the document content data included therein to obtain a document category Information, and after analysis, the electronic document original data file and its attachment file and document type information are sent from the computer device; and a cloud data processing system, which includes an electronic sign-off module, and the cloud data processing system through the network communication system Connected to an electronic document transfer and received from a computer device The electronic document original data file and its attachment file and official document category information are generated, and one electronic form is generated according to the official document type information and the official document content data, and an electronic signing agreement is generated by the electronic signing module; An electronic device receives the electronic signing notification and displays the signing screen of the electronic form and the signing of the electronic form on the electronic device.
本發明接著提供一種電子公文自動派送的方法，包括以下步驟：接收一電子公文原始資料檔與其附件檔，電子公文原始資料檔包含一公文內容資料；儲存電子公文原始資料檔與其附件檔；對電子公文原始資料檔所包含之公文內容資料執行一公文類別的解析以獲取一公文類別資訊，並於解析後將電子公文原始資料檔與其附件檔及公文類別資訊發出；依據公文類別資訊及公文內容資料產生相對應之一電子表單；發出電子表單之一簽核通知；以及接收簽核通知並對電子表單執行一簽核。The invention further provides a method for automatic delivery of electronic official documents, comprising the steps of: receiving an electronic document original data file and its attachment file, the electronic document original data file containing a document content data; storing the electronic document original data file and its attachment file; Original documentThe document content data contained in the data file is parsed by a document type to obtain a document type information, and after parsing, the electronic document original data file and its attachment file and official document category information are sent; according to the official document type information and the official document content data Corresponding to one of the electronic forms; issuing a signing notice for one of the electronic forms; and receiving the signing notice and performing a signing of the electronic form.
經由本發明所提供之電子公文自動派送的系統與方法，可有效提高企業內部之執行效率，使企業能真正享受到辦公室作業流程電子化所帶來的利益。The system and method for automatically dispatching the electronic official document provided by the invention can effectively improve the execution efficiency inside the enterprise, so that the enterprise can truly enjoy the benefits brought by the electronic operation of the office work process.
1‧‧‧電子公文自動派送系統1‧‧‧Electronic document automatic delivery system
10‧‧‧電腦裝置10‧‧‧Computer equipment
101‧‧‧收發人員101‧‧‧Receiver
102‧‧‧網路通訊系統102‧‧‧Network communication system
103‧‧‧暫存資料庫103‧‧‧Scratch database
104‧‧‧電子公文轉送器104‧‧‧Electronic document transfer
11‧‧‧電子公文伺服器11‧‧‧Electronic document server
12‧‧‧雲端資料處理系統12‧‧‧Cloud Data Processing System
121‧‧‧電子簽核模組121‧‧‧Electronic sign-off module
123‧‧‧訊息發送模組123‧‧‧Message Sending Module
14‧‧‧電腦終端裝置14‧‧‧Computer terminal device
16‧‧‧外部推播伺服裝置16‧‧‧External push servo device
18‧‧‧行動通訊裝置18‧‧‧Mobile communication devices
S1、S2、S3‧‧‧步驟S1, S2, S3‧‧‧ steps
701、702、703、704、705、706‧‧‧步驟701, 702, 703, 704, 705, 706 ‧ ‧ steps
第1圖 係一系統方塊示意圖，顯示本發明第一實施例之電子公文自動派送系統的各部元件的連接關係。1 is a system block diagram showing the connection relationship of various components of the electronic document automatic dispatching system of the first embodiment of the present invention.
第2A圖 係一示意圖，顯示本發明第一實施例之電子公文自動派送系統之電腦終端裝置接收到電子簽核通知的畫面。Fig. 2A is a view showing a screen in which the computer terminal device of the electronic document automatic dispatching system of the first embodiment of the present invention receives the electronic signing notification.
第2B圖 係一示意圖，顯示本發明第一實施例之電子公文自動派送系統之電腦終端裝置內建之操作介面顯示公文內容資料的畫面。Fig. 2B is a view showing a screen for displaying the official document content data by the built-in operation interface of the computer terminal device of the electronic document automatic dispatching system according to the first embodiment of the present invention.
第3圖 係一系統方塊示意圖，顯示本發明第二實施例之電子公文自動派送系統的各部元件連接關係。Figure 3 is a block diagram showing the connection of various components of the electronic document automatic dispatching system of the second embodiment of the present invention.
第4A與4B圖 係一示意圖，顯示本發明第二實施例之電子公文自動派送系統之行動通訊裝置接收到推播訊息的畫面。4A and 4B are diagrams showing a screen for receiving a push message by the mobile communication device of the electronic document automatic dispatching system according to the second embodiment of the present invention.
第5A與5B圖 係一示意圖，顯示本發明第二實施例之電子公文自動派送系統之行動通訊裝置顯示推播訊息與電子表單線上簽核的畫面。5A and 5B are schematic views showing the screen of the mobile communication device displaying the push message and the electronic form on the mobile communication device of the electronic document automatic dispatching system according to the second embodiment of the present invention.
第6圖 係一流程圖，顯示本發明第二實施例之電子公文自動派送系統之行動通訊裝置與雲端資料處理系統建立連結所需建置的程序。Figure 6 is a flow chart showing the procedures required for establishing a connection between the mobile communication device of the electronic document automatic dispatching system and the cloud data processing system according to the second embodiment of the present invention.
第7圖 係一流程圖，顯示本發明之電子公文自動派送方法。Figure 7 is a flow chart showing the automatic delivery method of the electronic document of the present invention.
本發明主要係揭露一種電子公文自動派送系統與方法，將自政府設置之電子公文伺服器所傳遞至企業內部的電子公文，藉由電子公文派送器預先執行電子公文類別的解析，再依據解析的結果自動派送至企業內部相關單位或對象，可有效節省傳遞的時間，且搭配推播技術進行傳遞訊息的服務，可快速且即時通知相關單位或對象進行簽收作業。有關電子公文產生的基本原理與功能，已為相關技術領域具有通常知識者所能明瞭，故以下文中之說明，僅針對與本發明電子公文自動派送系統與方法有關之特徵處進行詳細說明。此外，於下述內文中之圖式，並未依據實際之相關尺寸完整繪製，其作用僅在表達與本發明電子公文自動派送系統與方法之特徵有關之示意圖。The invention mainly discloses an electronic document automatic dispatching system and method, which transmits an electronic official document sent from a government-set electronic official document server to an electronic official document in an enterprise, and performs an electronic document type analysis in advance by an electronic official document dispatcher, and then according to the analytical The result is automatically sent to the relevant units or objects within the enterprise, which can effectively save the delivery time, and the service of transmitting the message with the push-casting technology can quickly and immediately notify the relevant unit or object to perform the sign-off operation. The basic principles and functions related to the generation of electronic official documents have been known to those skilled in the relevant art, and therefore, the descriptions below will be only described in detail with respect to the features related to the electronic document automatic dispatching system and method of the present invention. In addition, the drawings in the following texts are not completely drawn according to the actual relevant dimensions, and their functions are only diagrams relating to the features of the electronic document automatic dispatching system and method of the present invention.
首先，請參閱第1圖，第1圖係顯示本發明之第一實施例之電子公文自動派送系統的各部元件的連接關係。如第1圖所示，在本實施例中，電子公文自動派送系統1係由收發公文用之一電腦裝置10、一雲端資料處理系統12與一電腦終端裝置14所組成，其中電腦裝置10安裝有一電子公文交換系統(eclient)，且電腦裝置10更藉由一網路通訊系統102連接至一政府設置之電子公文伺服器11，因而提供企業內部收發人員101於電腦裝置10定期接收一電子公文原始資料檔與其附件檔，其中電子公文交換系統(eclient)係我國經濟部商業司交換中心提供我國各公協會及民間企業進行商工電子公文的交換，以有效提升政府與企業溝通之效率；而在電腦裝置10中更設有一暫存資料庫103與一電子公文轉送器104)，暫存資料庫103係用以儲存電子公文原始資料檔與其附件檔，其中電子公文原始資料檔係為包含公文內容資料的文件檔，且電子公文原始資料檔係為一延伸標記語言(XML，Extensible Markup Language)文件為行政院研究發展考核委員會制定之標準資料格式；另外，電子公文轉送器104則係用以自暫存資料庫103中取出電子公文原始資料檔，進而針對其所包含之公文內容資料執行一公文類別的解析以獲取一公文類別資訊，並於解析後將電子公文原始資料檔與其附件檔及公文類別資訊自電腦裝置10發出，而所述公文類別包括令、函、開會通知單等；接著，雲端資料處理系統12藉由網路通訊系統102接收由電子公文轉送器104所派送的已解析之電子公文原始資料檔及其附件檔及公文類別資訊，並依據公文類別資訊及其相應公文內容資料產生對應之一電子表單，並由雲端資料處理系統12內部一電子簽核模組121產生一電子簽核通知予企業內部相關人員執行簽核作業，其中，企業內部相關人員可藉由一電腦終端裝置14直接接收電子簽核通知(如第2A圖所顯示)，並藉由電腦終端裝置14所內建之操作介面(如第2B圖所顯示)顯示公文內容資料，並提供相關人員進行電子表單的簽核，完成簽核之電子表單則會回傳至雲端資料處理系統12儲存於檔案資料庫中，以供企業內部相關管理人員查詢簽核狀態，在此電腦終端裝置14可為個人電腦及筆記型電腦任一者。First, referring to Fig. 1, Fig. 1 is a view showing the connection relationship of the components of the electronic document automatic dispatching system of the first embodiment of the present invention. As shown in FIG. 1 , in the embodiment, the electronic document automatic dispatching system 1 is composed of a computer device 10 for transmitting and receiving official documents, a cloud data processing system 12 and a computer terminal device 14, wherein the computer device 10 is installed. There is an electronic document exchange system (eclient), and the computer device 10 is further connected to a government-set electronic document server 11 by a network communication system 102, thereby providing the enterprise internal transceiver personnel 101 to periodically receive an electronic document on the computer device 10. The original data file and its attachment file, in which the electronic document exchange system (eclient) is the exchange center of the Ministry of Economic Affairs of the Ministry of Economic Affairs of China, provides the exchange of commercial and electronic electronic documents between the public associations and private enterprises in China to effectively improve the efficiency of communication between the government and the enterprise; The computer device 10 further includes a temporary storage database 103 and an electronic document transfer device 104). The temporary storage database 103 is used for storing the original document file of the electronic document and the attachment file thereof, wherein the electronic document original data file contains the official document content. The file of the data, and the electronic document source file is an extended markup language (XML, Extensible Markup Langu) The document is a standard data format developed by the Research and Development Review Board of the Executive Yuan. In addition, the electronic document transfer device 104 is used to retrieve the original document file of the electronic document from the temporary storage database 103, and further to the document content data contained therein. Performing a parsing of a document type to obtain a document type information, and after parsing, the electronic document source data file and its attachment file and document type information are sent from the computer device 10, and the document type includes a letter, a letter, a meeting notice, and the like. Then, the cloud data processing system 12 is connected by the network communication system 102.Receiving the parsed electronic document original data file and its attachment file and official document category information sent by the electronic document transfer device 104, and generating an electronic form corresponding to the official document type information and the corresponding official document content data, and processing by the cloud data An electronic sign-off module 121 in the system 12 generates an electronic sign-off notification to the relevant personnel in the enterprise to perform the sign-off operation, wherein the relevant personnel in the enterprise can directly receive the electronic sign-off notice by a computer terminal device 14 (such as the 2A The figure shows, and displays the official document content through the built-in operation interface (as shown in Figure 2B) of the computer terminal device 14, and provides relevant personnel to sign the electronic form, and complete the electronic form of the sign-off. The backhaul to the cloud data processing system 12 is stored in the archive database for the relevant internal management personnel to check the sign-off status, and the computer terminal device 14 can be any one of a personal computer and a notebook computer.
因此，當收發人員101使用安裝有一電子公文交換系統(eclient)的收發公文用之電腦裝置10，與政府設置之電子公文伺服器11進行網路通訊系統102連接後，即可接收到來自政府機關的電子公文，然而透過電子公文交換系統(eclient)所收取到電子公文係屬於電子公文原始資料檔，係為一延伸標記語言(XML，Extensible Markup Language)文件為行政院研究發展考核委員會制定之標準資料格式；之後，收發人員101可將電子公文原始資料檔與其所夾帶的附件檔一併放置到暫存資料庫103，再藉由電子公文轉送器自暫存資料庫103中取出電子公文原始資料檔，針對其所包含之公文內容資料執行公文類別的解析包括令、函、開會通知單，以獲取一公文類別資訊，並於解析後將電子公文原始資料檔與其附件檔及公文類別資訊發出，當雲端資料處理系統12藉由網路通訊系統102接收到電子公文轉送器所派送之已解析的電子公文原始資料檔時，雲端資料處理系統12將依據公文類別資訊及其相應公文內容資料產生對應之一電子表單，並由雲端資料處理系統12內部電子簽核模組121產生電子簽核通知予相關人員執行簽核作業，其中，相關人員可藉由電腦終端裝置14直接接收電子簽核通知，並藉由電腦終端裝置14所內建之操作介面顯示公文內容資料，並提供相關人員進行電子表單的簽核。Therefore, when the transceiver 101 uses the computer device 10 for transmitting and receiving official documents installed with an electronic document exchange system (eclient), and the electronic communication server 11 provided by the government is connected to the network communication system 102, it can receive the government agency. The electronic official document, however, is received by the e-document exchange system (eclient). The electronic official document is an electronic document original data file, which is an Extensible Markup Language (XML) document. The data format; afterwards, the transceiver 101 can place the electronic document original data file together with the attached file file to the temporary storage database 103, and then retrieve the electronic official document from the temporary storage database 103 by using the electronic document transfer device. The file, for the document content contained in the official document, includes the order, the letter, the meeting notice to obtain a document type information, and after the analysis, the electronic document original data file and its attachment file and official document category information are issued. When the cloud data processing system 12 receives the electronic public through the network communication system 102 When the parsed electronic document original data file is sent by the document transfer device, the cloud data processing system 12 generates an electronic form corresponding to the official document type information and the corresponding official document content data, and is electronically signed by the cloud data processing system 12 internally. The module 121 generates an electronic sign-off notification to the relevant personnel to perform the sign-off operation, wherein the relevant personnel can directly receive the electronic sign-off notification by the computer terminal device 14, and display the official document content through the operation interface built in the computer terminal device 14. Information and provide relevant personnel to sign the electronic form.
此外，雲端資料處理系統12依據公文類別及其相應公文內容資料所產生對應之電子表單，係根據公文內容資料產生所需欄位數目以及欄位位置建構成對應之電子表單，在此要說明的是，本發明之電子表單可線上設計為一客製化介面，可依據各企業實際所需而改變電子表單呈現的方式；而此客製化介面其格式係支援一資料格式，而此資料格式可以是ASP.NET、HTML、ASP、JSP(Java)、PHP、CFM、Office InfoPath、Word、Excel及Windows Form等其中任一者，在此不加以限制。另外，所述網路通訊系統102可為一網際網路(Internet)、企業網路(Intranet)以及企業間網路(Extranet)其中任一者，且可為有線通訊系統以及無線通訊系統其中任一者，在此亦不加以限制。In addition, the cloud data processing system 12 generates a corresponding electronic form according to the document type and its corresponding document content data, and generates an electronic form corresponding to the number of required fields according to the document content data and the position of the field, which is described herein. Yes, the electronic form of the present invention can be designed online as a customized interface, and can change the electronic form presentation according to the actual needs of each enterprise.The format of the customized interface supports a data format, which can be ASP.NET, HTML, ASP, JSP (Java), PHP, CFM, Office InfoPath, Word, Excel, and Windows Form. Any of them is not limited here. In addition, the network communication system 102 can be any one of an Internet, an intranet, and an extranet, and can be a wired communication system or a wireless communication system. In the case, there is no restriction here.
接著，請繼續參閱第3圖，顯示本發明之第二實施例之電子公文自動派送系統的各部元件連接關係。如第3圖所示，在本實施例中，電子公文自動派送系統1係由收發公文用之一電腦裝置10、一雲端資料處理系統12與一行動裝置16所組成，而電腦裝置10同樣安裝有電子公文交換系統(eclient)，且電腦裝置10更藉由一網路通訊系統102連接至一政府設置之電子公文伺服器11，因而提供企業內部收發人員101於電腦裝置10定期接收電子公文原始資料檔與其附件檔，而在電腦裝置10中一樣設有暫存資料庫103與電子公文轉送器104，其暫存資料庫103係用以儲存電子公文原始資料檔與其附件檔，其中電子公文原始資料檔係為包含公文內容資料的文件檔；另外，電子公文轉送器104則會自暫存資料庫103中取出電子公文原始資料檔，並針對其所包含之公文內容資料執行公文類別的解析以獲取一公文類別資訊，並於解析後將電子公文原始資料檔與其附件檔及公文類別資訊自電腦裝置10發出，而所述公文類別包括令、函、開會通知單等；接著，雲端資料處理系統12藉由網路通訊系統102接收由電子公文轉送器104所派送的已解析之電子公文原始資料檔及其附件檔及公文類別資訊，並依據公文類別資訊及其相應公文內容資料產生對應之電子表單，並由雲端資料處理系統12內部電子簽核模組121產生電子簽核通知予企業內部相關人員執行簽核作業，其中，雲端資料處理系統12更包含一訊息發送模組123，其與電子簽核模組121及一外部推播伺服裝置16連接，當電子簽核模組121產生電子簽核通知時，訊息發送模組123則會同時產生一推播服務通知予外部推播伺服裝置16，且推播服務通知會經由外部推播伺服裝置16對外發送至一行動通訊裝置18並顯示出來(如第4A與4B圖所顯示)；由於行動通訊裝置18內部需安裝有一應用程式，其企業內部相關人員才可藉由行動通訊裝置18接收推播服務通知，而行動通訊裝置18只要經由一行動網路伺服器20連線即可與雲端資料處理系統12連結，此時行動通訊裝置18將顯示一電子表單線上簽核系統之一執行線上簽核的網頁操作介面(如第5A圖所顯示)，點選表單連接即可即時顯示電子表單的簽核畫面(如第5B圖所顯示)，提供相關人員以進行電子表單的簽核；另外，完成簽核之電子表單則會回傳至雲端資料處理系統12儲存於檔案資料庫中，以供查詢使用者簽核狀態。Next, please refer to FIG. 3 to show the connection relationship of the various components of the electronic document automatic dispatching system of the second embodiment of the present invention. As shown in FIG. 3, in the present embodiment, the electronic document automatic dispatching system 1 is composed of a computer device 10 for transmitting and receiving official documents, a cloud data processing system 12 and a mobile device 16, and the computer device 10 is also installed. There is an electronic document exchange system (eclient), and the computer device 10 is connected to a government-set electronic document server 11 by a network communication system 102, thereby providing the enterprise internal transceiver personnel 101 to periodically receive the electronic document originals in the computer device 10. The data file and its attachment file are provided with a temporary storage database 103 and an electronic document transfer device 104 in the computer device 10, and the temporary storage database 103 is used for storing the original document file of the electronic document and its attachment file, wherein the electronic document is original. The data file is a file file containing the official content data; in addition, the electronic document transfer device 104 extracts the electronic document original data file from the temporary storage database 103, and performs the parsing of the official document type for the official document content data contained therein. Obtain a document type information, and after analysis, the electronic document source data file and its attachment files and official document category information from the computer device 1 0 is issued, and the document type includes a order, a letter, a meeting notice, etc.; then, the cloud data processing system 12 receives the parsed electronic document original data file sent by the electronic document transfer unit 104 via the network communication system 102. And the attachment file and the document type information, and generate corresponding electronic forms according to the document type information and the corresponding document content data, and the electronic signing module 121 of the cloud data processing system 12 generates an electronic signing notice to the relevant personnel inside the enterprise. The core data processing system 12 further includes a message sending module 123, which is connected to the electronic signing module 121 and an external push server 16, and the electronic signing module 121 generates an electronic signing core. At the time of notification, the message sending module 123 simultaneously generates a push service notification to the external push server 16 , and the push service notification is sent to the mobile communication device 18 via the external push server 16 and displayed ( As shown in Figures 4A and 4B); because an application needs to be installed inside the mobile communication device 18, the relevant personnel within the enterprise can Dynamic communication device 18 receives a push notification service, and a mobile communication device 18 as long as the mobile network via a servoThe device 20 can be connected to the cloud data processing system 12, and the mobile communication device 18 will display an online operation interface of one of the electronic form online signing systems (as shown in FIG. 5A). The form connection can instantly display the sign-off screen of the electronic form (as shown in FIG. 5B), and provide related personnel to sign the electronic form; in addition, the completed electronic form is returned to the cloud data processing system 12 Stored in the archive database for the user to check the status.
因此，當收發人員101使用安裝有電子公文交換系統(eclient)的收發公文用之電腦裝置10，與政府設置之電子公文伺服器11進行網路通訊系統102連接後，即可接收到來自政府機關的電子公文，然而透過電子公文交換系統(eclient)所收取到電子公文係屬於電子公文原始資料檔，係為一延伸標記語言(XML，Extensible Markup Language)文件為行政院研究發展考核委員會制定之標準資料格式；之後，收發人員101可將電子公文原始資料檔與其所夾帶的附件檔一併放置到暫存資料庫103，再藉由電子公文轉送器104自公文暫存資料庫103中取出電子公文原始資料檔，針對其所包含之公文內容資料執行公文類別的解析包括令、函、開會通知單，以獲取一公文類別資訊，並於解析後將電子公文原始資料檔與其附件檔及公文類別資訊發出，當雲端資料處理系統12藉由網路通訊系統102接收到電子公文轉送器所派送之已解析的電子公文原始資料檔時，雲端資料處理系統12將依據公文類別資訊及其相應公文內容資料產生對應之一電子表單，並由雲端資料處理系統12內部電子簽核模組121產生電子簽核通知予相關人員執行簽核作業，其中，電子簽核模組121產生電子簽核通知時，訊息發送模組123則會同時產生推播服務通知予外部推播伺服裝置16，並由外部推播伺服裝置16將推播服務通知對外發送至行動通訊裝置18，讓相關人員可藉由行動通訊裝置18安裝相關應用程式即可接收推播服務通知，行動通訊裝置18只要再經由行動網路伺服器20連線即可與雲端資料處理系統12連結，此時行動通訊裝置18將顯示一電子表單線上簽核系統之一執行線上簽核的網頁操作介面，即時顯示電子表單的簽核畫面以進行電子表單的簽核。Therefore, when the transceiver 101 uses the computer device 10 for transmitting and receiving official documents equipped with an electronic document exchange system (eclient), and the electronic document server 11 provided by the government is connected to the network communication system 102, it can receive the government agency. The electronic official document, however, is received by the e-document exchange system (eclient). The electronic official document is an electronic document original data file, which is an Extensible Markup Language (XML) document. The data format; afterwards, the transceiver 101 can place the electronic document original data file together with the attached file file to the temporary storage database 103, and then take out the electronic official document from the official document temporary storage database 103 by the electronic document transfer device 104. The original data file, the parsing of the official document type for the official document content included in it, including the order, letter, and meeting notice, to obtain a document type information, and after analysis, the electronic document original data file and its attachment file and official document category information Issued when the cloud data processing system 12 receives power through the network communication system 102 When the parsed electronic document original data file is sent by the sub-document transfer device, the cloud data processing system 12 generates an electronic form corresponding to the official document type information and the corresponding official document content data, and the electronic data is internally signed by the cloud data processing system 12. The core module 121 generates an electronic signing notification to the relevant personnel to perform the signing operation. When the electronic signing module 121 generates the electronic signing notification, the message sending module 123 simultaneously generates the push service notification to the external push server. The device 16 and the external push server 16 send the push service notification to the mobile communication device 18, so that the relevant personnel can receive the push service notification by installing the related application program by the mobile communication device 18. The mobile communication device 18 As long as it is connected to the cloud data processing system 12 via the mobile network server 20, the mobile communication device 18 will display a webpage operation interface of an electronic form online signing system to perform online sign-off, and instantly display the electronic The signing screen of the form is used for signing the electronic form.
在此要說明的是，本實施例中所述外部推播伺服裝置是經由推播存取協定(Push Access Protocol，PAP)來傳遞推播訊息的，而行動裝置則係利用無線通訊協定(Over-The-Air，OTA)作為溝通。It should be noted that, in the embodiment, the external push server transmits the push message via the Push Access Protocol (PAP), and the mobile device uses the wireless protocol (Over). -The-Air, OTA) as communication.
此外，所述雲端資料處理系統12依據公文類別及其相應公文內容資料所產生對應之電子表單，係根據公文內容資料產生所需欄位數目以及欄位位置建構成對應之電子表單，在此要說明的是，本發明之電子表單可線上設計為一客製化介面，可依據各企業實際所需而改變電子表單呈現的方式；而此客製化介面其格式係支援一資料格式，而此資料格式可以是ASP.NET、HTML、ASP、JSP(Java)、PHP、CFM、Office InfoPath、Word、Excel及Windows Form等其中任一者，在此不加以限制。另外，所述網路通訊系統102可為一網際網路(Internet)、企業網路(Intranet)以及企業間網路(Extranet)其中任一者，且可為有線通訊系統以及無線通訊系統其中任一者，在此亦不加以限制。In addition, the cloud data processing system 12 generates a corresponding electronic form according to the document type and its corresponding document content data, and generates an electronic form corresponding to the number of required fields according to the document content data and the position of the field. It is to be noted that the electronic form of the present invention can be designed online as a customized interface, and the electronic form presentation manner can be changed according to the actual needs of each enterprise; and the format of the customized interface supports a data format, and this The data format may be any one of ASP.NET, HTML, ASP, JSP (Java), PHP, CFM, Office InfoPath, Word, Excel, and Windows Form, and is not limited herein. In addition, the network communication system 102 can be any one of an Internet, an intranet, and an extranet, and can be a wired communication system or a wireless communication system. In the case, there is no restriction here.
請繼續參閱第6圖，第6圖係一流程圖，顯示本發明之行動通訊裝置與雲端資料處理系統建立連結所需建置的程序。如第6圖所示，關於其流程係如下步驟所述：步驟(S1)：安裝電子表單線上簽核應用程式(App)，行動通訊裝置18需先安裝雲端資料處理系統12所提供之電子表單線上簽核應用程式才能接收到推播服務通知，而雲端資料處理系統12所提供之電子表單線上簽核應用程式係提供客戶端進入線上數位商店購買，即可下載安裝至行動裝置(如手機或平板電腦等)中，常見線上數位商店包含有App Store、Google Play、Windows Phone Store或BlackBerry App World等；步驟(S2)：進行行動裝置18之註冊，當行動裝置18下載並安裝雲端資料處理系統12所提供之電子表單線上簽核應用程式後，即可連接至外部推播伺服裝置16進行註冊，取得一識別碼以識別行動裝置18之一用戶資訊；步驟(S3)：進行電子表單線上簽核系統之登入作業，行動裝置18藉由行動網路伺服器20連線至雲端資料處理系統12之電子表單線上簽核系統所預設執行線上簽核之網頁操作介面，即時呼叫出電子簽核通知中所附帶的內容以進行電子表單的簽核。Please refer to FIG. 6 , which is a flowchart showing a program required for establishing a connection between the mobile communication device of the present invention and the cloud data processing system. As shown in FIG. 6, the process is as follows: Step (S1): installing an electronic form online sign-up application (App), and the mobile communication device 18 first needs to install the electronic form provided by the cloud data processing system 12. The online sign-off application can receive the push service notification, and the electronic form online sign-up application provided by the cloud data processing system 12 provides the client to enter the online digital store to purchase and install and install to the mobile device (such as a mobile phone or In a tablet computer, etc., a common online digital store includes an App Store, Google Play, Windows Phone Store, or BlackBerry App World, etc.; Step (S2): registration of the mobile device 18, when the mobile device 18 downloads and installs the cloud data processing system After the electronic form online signing application provided by 12, the application can be connected to the external push server 16 for registration, and an identification code is obtained to identify one of the user information of the mobile device 18; step (S3): performing an electronic form online signing The login operation of the nuclear system, the mobile device 18 is connected to the electronic data table of the cloud data processing system 12 by the mobile network server 20. Online sign-off system to perform online sign-off of the default web user interface, real-time call out the contents of the electronic sign-off notice accompanying electronic form to sign-off.
最後，請繼續參閱第7圖，第7圖係一流程圖，顯示本發明之電子公文自動派送方法。如第7圖所示，本發明之電子公文自動派送方法適於提供企業內部收發人員藉由一網路通訊系統連接至一政府設置之電子公文伺服器，定期接收電子公文原始資料檔以進行企業內部的派送，關於其自動化派送電子公文的方法如下步驟所述：步驟(701)：接收一電子公文原始資料檔與其附件檔，電子公文原始資料檔包含一公文內容資料；係藉由收發公文用之一電腦裝置，其安裝有一電子公文交換系統(eclient)可連線至政府設置之電子公文伺服器，使得企業內部收發人員得以接收來自政府的電子公文原始資料檔與其附件檔，所述電子公文交換系統(eclient)係我國經濟部商業司交換中心提供我國各公協會及民間企業進行商工電子公文的交換作業，以有效提升政府與企業溝通之效率，接著進入步驟702；步驟(702)：儲存電子公文原始資料檔與其附件檔；於電腦裝置中建立一暫存資料庫，用以儲存電子公文原始資料檔與其附件檔，其中電子公文原始資料檔係為包含公文內容資料的文件檔，而電子公文原始資料檔係為一延伸標記語言(XML，Extensible Markup Language)文件，為行政院研究發展考核委員會制定之標準資料格式，接著進入步驟703；步驟(703)：對電子公文原始資料檔所包含之公文內容資料執行一公文類別的解析以獲取一公文類別資訊，並於解析後將電子公文原始資料檔與其附件檔及公文類別資訊發出；於電腦裝置中設置電子公文轉送器，用以針對其所包含之公文內容資料執行一公文類別的解析包括令、函、開會通知單，以獲取一公文類別資訊，並於解析後將電子公文原始資料檔與其附件檔及公文類別資訊發出，接著進入步驟704；步驟(704)：依據公文類別資訊及公文內容資料產生相對應之一電子表單；藉由與電腦裝置連接之一雲端資料處理系統，依據公文類別資訊及其相應公文內容資料產生相對應之一電子表單，接著進入步驟705；步驟(705)：發出電子表單之一簽核通知；由雲端資料處理系統內部一電子簽核模組產生一電子簽核通知予相關人員，最後進入步驟706；步驟(706)：接收簽核通知並對電子表單執行簽核；其簽核作業可由相關人員藉由一電腦終端裝置直接接收電子簽核通知，並藉由電腦終端裝置所內建之操作介面顯示公文內容資料，並提供相關人員進行電子表單的簽核，在此電腦終端裝置14可為個人電腦、筆記型電腦任一者；或者可由電子簽核模組產生電子簽核通知，並藉由訊息發送模組產生一推播服務通知予外部推播伺服裝置，而推播服務通知會經由外部推播伺服裝置對外發送至一行動通訊裝置(如手機或平板電腦等)並顯示出來，讓相關人員可藉由行動通訊裝置所接收之推播服務通知，經由一行動網路伺服器連線至一電子表單線上簽核系統之一執行線上簽核的網頁操作介面，即時顯示電子表單的簽核畫面以進行電子表單的簽核，完成簽核之電子表單則會回傳至雲端資料處理系統儲存於檔案資料庫中，以供企業內部相關管理人員查詢簽核狀態。Finally, please refer to FIG. 7, which is a flow chart showing the automatic electronic document delivery method of the present invention. As shown in FIG. 7, the automatic electronic document delivery method of the present invention is suitable for providing internal communication personnel to connect to a government setting by a network communication system.The electronic official document server regularly receives the electronic document original data file for internal delivery, and the method for automatically dispatching the electronic official document is as follows: Step (701): receiving an electronic document original data file and its attachment file, electronic official document The original data file contains a document content data; it is a computer device for sending and receiving official documents, and an electronic document exchange system (eclient) is installed to connect to the government-set electronic document server, so that the internal transceiver personnel can receive the information from the company. The government's electronic official document data file and its attachment file, the electronic document exchange system (eclient) is the exchange department of the Ministry of Economic Affairs of the Ministry of Economic Affairs of China to provide exchanges between commercial associations and private enterprises in China for the promotion of business and electronic documents, in order to effectively improve the government and enterprises. The efficiency of communication, then proceeds to step 702; step (702): storing the original document file of the electronic document and its attachment file; establishing a temporary database in the computer device for storing the original document file of the electronic document and its attachment file, wherein the electronic document The original data file is the text containing the official document content. The document file, and the electronic document source data file is an Extensible Markup Language (XML) file, which is a standard data format developed by the Executive Research and Development Appraisal Committee of the Executive Yuan, and then proceeds to step 703; Step (703): Electronic document The official document data contained in the original data file is parsed by a document type to obtain a document type information, and after parsing, the electronic document original data file and its attachment file and official document type information are sent; the electronic document transfer device is set in the computer device. To perform a parsing of a document type for the document content contained in it, including orders, letters, and notices of meetings, to obtain a document type information, and to analyze the electronic document source file and its attachment file and document type information after analysis. Sending, then proceeding to step 704; step (704): generating a corresponding electronic form according to the official document type information and the official document content data; and connecting to the computer device by a cloud data processing system, according to the official document category information and corresponding document content The data is generated corresponding to one of the electronic forms, and then proceeds to step 70. Step (705): issuing a signing notification of one of the electronic forms; generating an electronic signing notification to the relevant personnel by an electronic signing module inside the cloud data processing system, and finally proceeding to step 706; step (706): receiving the signing The nuclear notice and the execution of the electronic form signing; the signing operation can be directly received by the relevant personnel through a computer terminal device, and the official document content information is displayed through the built-in operation interface of the computer terminal device, and the relevant information is provided. Personnel to carry out electricityThe signing of the sub-form, wherein the computer terminal device 14 can be any one of a personal computer and a notebook computer; or the electronic sign-off module can generate an electronic sign-off notification, and the push-to-send service notification is generated by the message sending module. The externally pushes the servo device, and the push service notification is sent to a mobile communication device (such as a mobile phone or a tablet computer) via an external push server, and displayed, so that the relevant personnel can receive it through the mobile communication device. The push service notification is connected to an electronic form online signing system via an mobile network server to execute an online sign-up webpage operation interface, and the electronic form signing screen is instantly displayed for signing the electronic form. The signed electronic form will be sent back to the cloud data processing system and stored in the file database for the relevant internal management personnel to check the sign-off status.
綜上所述，透過前述的設計說明可知，本發明電子公文自動派送的系統與方法，將自政府設置之電子公文伺服器所接收到的電子公文，自動派送至企業內部相關單位或對象，可有效節省所需傳遞的時間。另外，因應行動裝置在近幾年來的蓬勃發展，並隨著3G行動通訊的普及，越來越多使用者開始使用行動裝置隨時隨地連接網路，因此，本發明進一步透過行動裝置來提昇日常工作效率，藉由推播技術進行傳遞推播訊息的服務，可快速且即時通知相關單位或對象進行電子公文的簽核作業，如此不僅增加了便利性，更讓企業能真正享受到辦公室作業流程電子化所帶來的利益。In summary, according to the foregoing design description, the system and method for automatically dispatching the electronic official document of the present invention automatically delivers the electronic official document received from the government-set electronic official document server to relevant units or objects within the enterprise. Effectively saves the time required to deliver. In addition, in response to the rapid development of mobile devices in recent years, and with the popularity of 3G mobile communication, more and more users are using mobile devices to connect to the network anytime and anywhere. Therefore, the present invention further enhances daily work through mobile devices. Efficiency, through the push broadcast technology to deliver the push message service, can quickly and immediately notify the relevant units or objects to carry out the electronic official document signing operation, which not only increases the convenience, but also allows the enterprise to truly enjoy the office operation process electronic The benefits brought about by the transformation.
雖然本發明以前述之較佳實施例揭露如上，然其並非用以限定本發明，任何熟習相像技藝者，在不脫離本發明之精神和範圍內，當可作些許之更動與潤飾，因此本發明之專利保護範圍須視本說明書所附之申請專利範圍所界定者為準。While the present invention has been described above in terms of the preferred embodiments thereof, it is not intended to limit the invention, and the invention may be modified and modified without departing from the spirit and scope of the invention. The patent protection scope of the invention is subject to the definition of the scope of the patent application attached to the specification.
1‧‧‧電子公文自動派送系統1‧‧‧Electronic document automatic delivery system
10‧‧‧電腦裝置10‧‧‧Computer equipment
101‧‧‧收發人員101‧‧‧Receiver
102‧‧‧網路通訊系統102‧‧‧Network communication system
103‧‧‧暫存資料庫103‧‧‧Scratch database
104‧‧‧電子公文轉送器104‧‧‧Electronic document transfer
11‧‧‧電子公文伺服器11‧‧‧Electronic document server
12‧‧‧雲端資料處理系統12‧‧‧Cloud Data Processing System
121‧‧‧電子簽核模組121‧‧‧Electronic sign-off module
14‧‧‧電腦終端裝置14‧‧‧Computer terminal device
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| TW103111277ATWI505207B (en) | 2014-03-26 | 2014-03-26 | Electronic official document automatic delivery system and method |
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| TW103111277ATWI505207B (en) | 2014-03-26 | 2014-03-26 | Electronic official document automatic delivery system and method |
| Publication Number | Publication Date |
|---|---|
| TW201537482A TW201537482A (en) | 2015-10-01 |
| TWI505207Btrue TWI505207B (en) | 2015-10-21 |
| Application Number | Title | Priority Date | Filing Date |
|---|---|---|---|
| TW103111277ATWI505207B (en) | 2014-03-26 | 2014-03-26 | Electronic official document automatic delivery system and method |
| Country | Link |
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| TW (1) | TWI505207B (en) |
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| CN113435854A (en)* | 2021-07-05 | 2021-09-24 | 北京致远互联软件股份有限公司 | Intelligent document signing method and equipment |
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| Date | Code | Title | Description |
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| MM4A | Annulment or lapse of patent due to non-payment of fees |