The Funds Dissemination Committee (FDC) is a body that advises the Board of Trustees on how to effectively distribute funds to activities that will support the mission goals of the Wikimedia movement. Wikimedia organizations that may seek funds from the FDC include chapters, thematic organizations, and other groups that meet theeligibility criteria.

The FDC acceptspublic proposals for funds twice a year from eligible organizations through a transparent proposal and decision-making process. The deadlines for these funding rounds are 23:59 UTC 1 October and 23:59 UTC 1 April. Community members are then invited to discuss the proposals on the talk pages, and fund-seeking organizations are encouraged to respond to questions and comments from community members.

The FDC will strive to be a center of excellence in the movement by holding organizations to high standards in the plans they develop and in the implementation of their plans. To this end, the FDC will evaluate proposals based on their likely impact in helping the Wikimedia movement achieve its global priorities as outlined in the five-year strategic plan.

Proposals to the FDC must be in English. Applicants may request help from FDC staff in enlisting the community's assistance in the task of translation, but applicants are ultimately responsible for ensuring their proposal and supporting text are correctly and fully translated. Applicants should ensure that currency conversions are accurate at the time of writing.

• To participate in the APG process responsively and positively, including preparing and providing all required information in a format that meets APG requirements, and on time;
• To plan and manage the proposal process to ensure sufficient time for proper internal review, quality control, and translation (if necessary) before a proposal is submitted;
• To respond promptly to requests for information from the community, the FDC, and FDC staff;
• To inform the FDC chair promptly if circumstances change in a way that may affect the fund-seeking entity's eligibility for funding, or the substance of its funding request;
• To anticipate and plan for internal processes and controls to guarantee that the requested funding will be used in a way that is consistent with the entity's request, the terms of the grant agreement, and the mission goals of the Wikimedia movement;
• To build the capacity to report back to the community, the FDC, and WMF on use of the funds;
• To anticipate and plan for reviews or audits by the FDC and WMF of the use and success of the funding and funded activities;
• To cooperate with investigations conducted by the FDC Ombudsperson at the request of the Board representatives on the FDC;
• To work constructively and honestly with all parties involved in the APG process to meet the best interests of the Wikimedia movement, and to support and advance the mission goals of the Wikimedia movement.

Do not create any forms directly from these links. All forms should be created from each entity's proposal hub. The proposal hub is started atGrants:APG during open call. Thank you.

• All applicants begin their proposal by using the button/form on the landing page of the portal. This button will be available for 30 days before letters of intent are due. Please do not begin a proposal or create a document in any other way.

• All applicants must publish aletter of intent on Meta to state that they plan to apply in a particular round, and provide documentation to show that they meetAPG eligibility requirements. Once published on Meta, the Letter of Intent (LOI) will be updated by staff.
• The deadlines for applicants to submit Letters of Intent are 23:59 UTC 1 June (Round 1) and 23:59 UTC 1 November (Round 2)
• To create/publish a letter of intent, applicants must begin the proposal process with the button/form on the landing page of the portal. All other documents and forms are created from the entity's own landing page, buttons/forms and instructions will be provided.

• Letters of Intent and supporting documentation are reviewed by WMF staff according to theeligibility criteria. Applicants that are deemed non-compliant work with WMF staff to develop a compliance plan.
• WMF staff will publish a list of applicants by the eligibility announcement deadline for each round.

• Applicants publish their proposals on Meta according to the instructions atGrants:APG. Their proposals must include:

1. A completedProposal form;
2. A link to the entity's annual report from the previous year, including financial statements and an assessment of the impact of the previous year’s activities;
3. A financial statement for the current year, reflecting the entity's year-to-date finances for the month ending not more than 90 days before the submission date; and
4. The entity's complete annual plan for the funding period, including details about planned activities and finances;

• There are special funding guidelines that the FDC will follow in the years 2012–2014 to ease the transition for Wikimedia organizations to the new funds dissemination process. Please refer to theseguidelines.
• Proposals for each round must be completed before the proposal deadline for each round, and may not be modified after submission without written approval from FDC support staff. Before the proposal deadline, applicants may request that FDC support staff confirm that a proposal is complete and provide feedback.
  • Before submitting a proposal, applicants may request a voluntary peer review from another Wikimedia entity (this entity may or may not be eligible for APG funding itself). Peer reviewers will ask for clarifications, make suggestions, and provide guidance.
• The proposal submission deadlines are 23:59 UTC 1 October for Round 1 and 23:59 UTC 1 April for Round 2.
• Incomplete or late proposals will not be considered: applicants may be able to submit their proposals in a subsequent round.

• Immediately after the proposal deadline, there will be a 30-day open comment period for community members and subject-matter experts to provide input and ask questions about each proposal on the proposal form discussion page.
• During this period, applicants are encouraged to respond to this input and to provide additional clarifications about each proposal on the proposal form discussion page. This community input and the applicant's responses are considered by the FDC.
• Community members are free to provide comments or ask questions beyond this 30-day window, but it is likely that comments and questions will not be considered by the FDC, FDC support staff, or the entity.
• At the same time, WMF staff will review proposals and organizations for compliance considerations under U.S. law (including, for example, restrictions on political activities as well as money-laundering and terrorism regulations). If there are concerns, the WMF will work withapplicants to address them.
• FDC staff develop anobjective report for each entity assessing each entity's ability to execute its plan, and the plan's potential for impact on the mission goals of the Wikimedia movement. See,this page for more details about the decision-making process.
• Thisobjective report may also include input from subject-matter experts. Input will be posted publicly on Meta unless exceptional circumstances require it to be kept private.

• The FDC holds a meeting to deliberate and prepare a single slate of allocations in each round for the review of the WMF Board of Trustees. FDC staff will attend the meeting and provide information to the FDC when needed.
• For each fund-seeking entity, the FDC will provide the WMF Board of Trustees with a recommended allocation, ranging from zero to the total amount requested. The FDC will prepare basic feedback for each fund-seeking entity, assessing its performance and ways to strengthen future funding proposals. This allocation and feedback will be linked to from each proposal.
• Before the FDC formally presents its recommendations to the WF Board of Trustees, the Executive Director will certify that its recommendations have been reviewed and subjected to appropriate due diligence.
• The deadlines for the FDC to recommend its slate of allocations are 1 December for Round 1 and 1 June for Round 2.

• The Board may choose to approve all, part, or none of the FDC's slate of recommendations, and may modify individual recommendations by increasing or decreasing the amount to be allocated.
• The deadlines for the Board to approve final allocations are 1 January for Round 1 and 1 July for Round 2.
• The Board's decision and next steps for funds release will be linked to from each proposal.

• The distribution of funds to a non-fundraising chapter is contingent upon a signed grant agreement with the WMF.

• The deadline for funds to be transferred is 30 days after the publication of the Board's decisions or 30 days after the grant agreement is signed, whichever is later. Funds not transferred within 120 days of the publication of the Board's decision may be returned to the WMF reserves.

This table explains important milestones for each round of the Annual Plan Grants (APG) process, from the submission date for letters of intent through the submission of audited financial statements at the conclusion of the reporting period. Each milestone links to process documentation about that event, while links to documents for each round may be found in the body of this table. For more information, you can review theproposal process documentation.See archived rounds.

NOTE: In 2018-2019, the process will follow a different timetable which will be shared with the organizations participating in the APG process. The process will not be accepting new FDC-APG organizations applicants before at least June 2019. Reporting requirements have not changed.

• Dates in this line are indicative. As per the grant agreements, audited financial statements are due120 days after the end of an organization's fiscal year. This may vary depending on the organization. As of June 2017:

• Round 1: WMUK has a fiscal year ending on 31 January, so due date is 31 May

• Round 2:
  • CIS has a fiscal year ending on 31 March, so due date is 31 July
  • WMAM and WMNO have a fiscal year ending on 31 December, so due date is, as per round 1, 28 April

• Grants:APG
• Grants:APG/Proposals
• Grants:APG/Eligibility
• Grants:APG/Proposal process
• Grants:APG/Reporting requirements
• Grants:APG/Calendar
• Grants:APG/Funds Dissemination Committee

• Annual plan grants program