First, you can choose an avatar to be displayed on your user profile. Click onChoose an avatar and pick an option by clicking on it – the selected one will have a red frame around it. Click onUpdate to save your choice and go back, or just close the tab.

You can share a personal picture on your profile, in case you have one linked to your username on Wikidata. If you check the boxDisplay my Wikidata item photograph on profile, the tool will automatically search on Wikidata for a QID related to the username you used to log in and will show the related image, if existent.

To have an item on Wikidata, one has to meetWikidata's notability policy. CapX just automatically searches for a correspondence in the Wikidata's database.

You can also leave yourProfile image blank if you prefer.

Then, you can pick the badges you want to display on your user profile. Click onEdit your badges to access the selection tab. On the selection tab, you will be invited toChoose which badges to display in your profile – click once to select a badge and again to unselect it. The selected ones will have a green frame around them. Then, click onUpdate to save your preferences, orClose tab to leave it as it was.

Once you go back to the profile, you must see the selected badges displayed on it.

Click onSee all badges to gocapx.toolforge.org/profile/badges, a page where you can see more information about each badge and see those you haven't earned yet. Click onBack to user profile to return.

On the Mini bio, you are invited to share essential information about your cultural background and your work as a Wikimedian. For an effective mini bio, you can highlight your current activity or interests across the Wikimedia Movement and mention experiences relevant to what you want to share or learn.

You are welcome to share everything you find relevant for your peers to know more about you. It's up to you to choose how much you want to share about your personal and Wikimedian life – as long as you keep it up to 500 characters.

It is important to note that this is where there may be potentially sensitive information, together with the displaying of your Wikidata item. Therefore, be careful about what you write and how much you want to share before saving it into the CapX's database.

The capacities are the core feature of this tool. To ensure that you have a positive experience, it is crucial to select them carefully.

Before picking theKnown, Available and Wanted capacities you want to display on your profile, we recommend you navigate the Capacity Directory to understand them better. SeeHow to navigate the Capacity Directory section below, or access the Directory atcapx.toolforge.org/capacity.

Known, Available and Wanted capacities are chosen from the same Capacity Directory. They can be broad ones, likeCommunication, or more specific ones, likepress release.

Known capacities are those you already have. They can be skills, knowledge, or competencies. This selection can give your peers a summary of your talents.

Available capacities are those you are willing to share with your peers. They must be listed on yourKnown capacities because you can only share and teach something you already know about. The tool will use this selection to show your profile to those who are looking for exactly what you are willing to share.

Wanted capacities are those you want to learn. The tool will use this selection to show you profiles that match your needs.

The Capacity Exchange encourages the sharing of capacities on a voluntary basis, but this must be decided through personal contact between the parties. Expectations, timescale, and dedication should be agreed upon parallel to the tool.

To select theKnown, Available and Wanted capacities to be displayed, you may click onAdd capacities to open a pop-up window.

To select the broad capacities, just click once on each of the colored boxes – the selected one will have a green frame around it. To read the capacity description, click on the information icon () to open it – click again to hide it.

If you click on the link icon () at the end of the capacity's name, it will redirect you to the Explore feed and show you all CapX's profiles related to that specific capacity.

By clicking on the small arrow icon (), on the right side of the capacity's name, you access the more specific capacities contained by that broader one. To select one, just click once on the box – it will show a green frame around it and a check mark icon () in front of its name. To access its description, click on the information icon () right next to its name.

You can choose more than one capacity at a time. Keep on selecting those you want to add, and the tool will add each to the number of capacities selected displayed on the buttonSelect capacity at the bottom right side of the pop-up window. To unselect a capacity, click on it again - the green frame around it and the check mark icon () will disappear.

Once you confirm the selection by (the number of capacities selected will be shown on theSelect capacity button), the tool will return to the user editing page.

To go back, click on theRoot capacities at the top of the window, under its title.

There is also a possibility of having a third layer of capacities. You can access it also by clicking on the arrow icon (), as you did to access the previous layer.

To confirm your choice, click onSelect capacity (the button will display the number of selected capacities).

You might see the capacity added to your profile, underKnown, Available or Wanted capacities. To delete it, click on the delete icon () on the right side of the capacity.

You can only add to yourAvailable capacities those you also listed atKnown capacities. If you add one that is not on that list, you will have trouble saving your profile's changes later.

Remember that your selection will be saved once you save your profile. To do that, click on the purple button at the top or the bottom of the editing page. We recommend you do it a few times when you are selecting your capacities to make sure you do not lose your efforts.

You can choose to display on your profile the languages in which you feel comfortable connecting with peers.

Click onAdd language to open the drop-down menu and search for the desired language. If you are accessing the tool on a desktop, click on the box and type the first few letters of the desired language to make it easier to search.

Once you select a language, it will be added to your profile at the bottom of your list of languages.

The default proficiency for any language isAdvanced, so be sure to change it to match your proficiency level. You can do it on a drop-down menu that will be opened once you click on the arrow icon () to the right of the proficiency level.

You can level your language proficiency asNot proficient, Basic, Intermediate, Advanced, Almost native, Professional proficiency, or Native.

To delete a language from the list, click on the delete icon () on the right side of its proficiency level.

You should find all languages in the drop-down menu, but if you believe a particular one is missing, let CapX's team know so they can add it to the database.

If you want to display your other Wikimedia username, you can type it in the box. Be careful not to make any typos.

Not everyone has a second username. But this is common for staff members who keep their voluntary contributions separate from their institutionalized ones.

It's up to you to share it or not.

You can choose to display your affiliation to Wikimedia user groups, initiatives, chapters, or projects.

Click onInsert item to open the drop-down menu and search for the desired organization. If you are accessing from a desktop, you can type the name of the organization to help you find it. Once you click on a name, it will be added to your profile at the bottom of your list of affiliations. You can add as many organizations as you want to be displayed on your profile.

To delete an organization from your list, click on the delete icon () on the right side of it.

We highly advise against including organizations with which you are not affiliated, as this may result in confusion among your peers.

If you don't find your organization in the drop-down menu, let CapX's team know so they can add it to the database.

You can choose to display your geographic location by region or country on your profile. You can choose as many countries and regions as you need in order to show your peers your connections and roots.

Click onInsert item to open the drop-down menu and search for the desired region or country. Once you click on a name, it will be added to your profile at the bottom of your list of territories.

These territories will be used in theExplore feature to filter people from a specific region or country, in case your peers want to find people near them or in a specific region of the world.

To delete a territory from your list, click on the delete icon () on the right side of it.

We recommend that you display a region instead of a country if you are not comfortable disclosing your location. This way, you can show your peers where you are and still connect with those closest to you without overexposing your location. For regions, we based them on the eight2022 Wikimedia Foundation divisions, as they are recognized within the Wikimedia Movement.

They are: Sub-Saharan Africa; South Asia; Central & Eastern Europe & Central Asia; Latin America & Caribbean; Middle East & North Africa; East, Southeast Asia, & Pacific; Northern & Western Europe; North America.

You can display your Wikidata item on your profile.

If you check the boxDisplay my Wikidata item on profile, the tool will automatically search on Wikidata for a QID related to the username you used to log in to CapX, and will show it on your profile (if found).

To have an item on Wikidata, one has to meetWikidata's notability policy. CapX just automatically searches for a correspondence in the Wikidata's database.

You can display the Wikimedia Projects you have interest in on your profile.

Click onAdd projects button to open the drop-down menu and search for the desired Wikimedia Project. Once you click on a name, it will be added to your profile at the bottom of your list of Wikimedia projects.

To delete a Wikimedia project from your list, click on the delete icon () on the right side of it.

Let’s Connect registration and user profiles are migrating to the Capacity Exchange platform. From now on, participants may use the Capacity Exchange tool to either update their Let's Connect profiles or to sign up for the program.

If you are a Let’s Connect registered participant, you can use this space to uptade your information. If you have not yet registered for the program, you can also do that in this space.

The step-by-step tutorial on Let's Connect can be found below atLet's Connect – how to sign up and update your profile

To insert your Organization's logo next to its profile, provide a Wikimedia Commons link of the image. We recommend you provide a .svg link, but it can be any image file.

To save it to the profile, just click onSave profile button at the top or at the bottom of the page.

Make sure you choose an image that shows your organization logo to avoid confusion within the Wikimedia Movement. We do not control the selections in the tool, but we may suggest that you change an image in the event of incorrect logo usage.

You may encounter an error when saving the profile if the link provided does not follow the indicated format.

If your organization doesn’t have a logo, or if you don’t want to share it, just leave this space blank.

You can provide a direct link to your Organization’s reports to be displayed on its profile. Insert a Meta-wiki link in the field, in which you can see an example using Wikimedia Brasil's link.

To save it to the profile, just click onSave profile button at the top or at the bottom of the page.

You may encounter an error when saving the profile if the link provided does not follow the indicated format.

If your organization doesn't have a report, or if you don't want to share it, just leave this space blank.

The capacities are the core feature of the CapX tool. It is through them that users can find your organization's profile and have a positive experience. Therefore, it is crucial to select them carefully to reflect your organization's real strengths.

Before picking theKnown, Available and Wanted capacities, we recommend you navigate the Capacity Directory to understand them better and see which reflect your organization work. SeeHow to navigate the Capacity Directory section below, or access the Directory atcapx.toolforge.org/capacity.

Known, Available and Wanted capacities are chosen from the same Capacity Directory. They can be broad ones, likeCommunication, or more specific ones, likepress release.

Known capacities are those the organization already have. They can be skills, knowledge, or competencies that reflect their work. This selection will show Wikimedians a summary of your organization's expertise.

Available capacities are those the organization is willing to share with others, be them institutional entities or individual Wikimedians. They must have been listed on theKnown capacities because one should know something in order to share or teach it. The tool will use this selection to display the organization profile to possible matches.

Wanted capacities are those the organization would like to have in the future. From this selection, the tool will match the profiles that can help each other.

The Capacity Exchange encourages the sharing of capacities on a voluntary basis, but this must be decided through personal contact between the parties. Expectations, timescale, and dedication should be agreed upon parallel to the tool.

To select theKnown, Available and Wanted capacities to be displayed on the organization profile, you may click onAdd capacities to open a pop-up window.

To select the broad capacities, just click once on each of the colored boxes – it will show a green frame around it and a check mark icon () in front of its name.

If you click on the link icon () at the end of the capacity's name, it will redirect you to the Explore feed and show you all CapX's profiles related to that specific capacity.

By clicking on the small arrow icon (), on the right side of the capacity's name, you access the more specific capacities contained by that broader one. To select one, just click once on the box – it will show a green frame around it and a check mark icon () in front of its name. To access its description, click on the information icon () right next to its name.

You can choose more than one capacity at a time. Keep on selecting those you want to add, and the tool will add each to the number of capacities selected displayed on the buttonSelect capacity at the bottom right side of the pop-up window. To unselect a capacity, click on it again - the green frame around it and the check mark icon () will disappear.

Once you confirm the selection by (the number of capacities selected will be shown on theSelect capacity button), the tool will return to the user editing page.

To go back, click onRoot capacities link at the top of the window, under its title.

There is also a possibility of having a third layer of capacities. You can access it also by clicking on the arrow icon (), as you did to access the previous layer.

To confirm your choice, click onSelect capacity.

Once you confirm the selection, the tool will return to the organization editing page.

You might see the capacity added to your profile, underKnown, Available or Wanted capacities title. To delete it, click on the delete icon () on the right side of the capacity.

It is only allowed to saveAvailable capacities that are also listed atKnown capacities. Even though you can add them, the tool will not allow you to save your profile's changes.

Remember that your selection will be saved once you save your profile. To do that, click on theSave profile button at the top or at the bottom of the editing page. We recommend you do it a few times when selecting capacities to make sure you do not lose your efforts.

You can display your Organization’s main projects on its profile. The idea is to publicize what your organization has been working on.

To add a project to the profile, click on the buttonAdd projects. It will open three fields to be filled with the project's information.

In the first field, write the name of the project as you want it to appear on the profile. In the second, you can insert an image corresponding to the project by inserting a link to an image file on Wikimedia Commons. Then, insert the direct link to the project where people can find more information about it – such as a Meta-wiki link.

To delete a project from the profile, click on the delete icon () on the right side of the editting field.

You can display up to four Main projects at the same time on the organization profile.

To save the changes to the profile, just click onSave profile button at the top or at the bottom of the page.

If your organization doesn’t have Main projects, or doesn’t want to share them, just leave this space blank.

This functionality is directly linked to theEvents page (capx.toolforge.org/events). Events created here will be displayed and filtered on the Events page.

Currently, events within Capacity Exchange can only be created by organization profiles. The profile-editing area is where they can be created and/or edited.

This is also where you can choose up to four main events from your organization to be displayed on its profile. To choose events, you must first create them.

To create a new event, click on theCreate a new event button. A pop-up window will open with a few fields to be filled in.

The first field is the event's URL. It will be linked to theView event button on the Events page. The users will be redirected to this link to find more information about the event in question, so make sure you insert the right one.

(Under construction. More instructions soon).

This feature makes it possible to display news fromDiff on the Organization profile.

To add news related to your organization, you must indicate the blog tags used on its blog posts. Click on theAdd diff tags button and write the tags of your choice, one per field. To add more tags, click the button to open new fields. Click on the delete icon () on the right side of the editing field to delete a tag or an empty field.

The tool will look for new posts related to the indicated tags on the Diff blog and will display them on the Organization profile in chronological order, from the latest to the oldest.

To save the changes to the profile, just click onSave profile button at the top or at the bottom of the page.

If your organization doesn’t have posts on Diff, or doesn’t want to share them, just leave this space blank.

You can display your Organization’s main documents on its profile. The idea is to publicize what your organization has been working on.

To add a document to the Organization profile, insert a URL of a document stored on Wikimedia Commons. This URL will be linked to theView document button, on the profile's visualization page, where users can click to access the document in question.

The organization can share up to four Documents on its profile. Click on the buttonAdd more links to open a new field where you can insert another document's Commons URL.

To delete a document from the profile, click on the delete icon () on the right side of the editting field.

To save the changes to the profile, just click onSave profile button at the top or at the bottom of the page.

If your organization doesn’t have documents or doesn’t want to share them, just leave this space blank.

This section is for organizations to provide the community with their contact information.

In the first field, insert the link to the organization's Meta-wiki page, if it has one. In the second field, select an email address that interested parties can use to get in touch with the organization. Finally, share the address of your organization's website, if it has one.

To save the changes to the profile, just click onSave profile button at the top or at the bottom of the page.

If your organization doesn’t have or doesn’t want to share any of these contacts, just leave the spaces blank.

The Capacity Directory features a structure of capacities organized in cards composed of a main capacity, and its subcategories. Currently, there are seven main capacities with different colors that contain more specific capacities inside them.

Below you can see all the 134 items currently available in the Capacity Directory by clicking on theExpand link of each Main Capacity.

The Capacity Directory is structured similarly to the categories in Wikimedia projects: a general capacity has more specific ones inside it, and so on.

It's possible to find the seven main Capacities by scrolling down the page. Each of them has its own color and consists of an icon representing the main capcity, the capacity name, an information icon (), and an arrow icon ().

By clicking on the capacity name, the tool will redirect you to theExplore page with the filter activated to display only the profiles that contain that capacity in question.

If you click on the information icon (), a new tab will appear below the box with the capacity's clickableMetabase QID link, theWikidata QID, its description (that can be pulled from MetaBase or Wikidata), and anExplore capacity button. If the capacity information is not available in your selected language, you will also see a "call to action" box (seethe Translation section of this guide for more information on this box).

Click on the Metabase QID link or on the Wikidata QID link to be redirected to its respective Wikidata page.

Currently, capacities descriptions are pulled first fromMetaBase and, when they do not exist there, from theWikidata's database. The decision to prioritize descriptions from MetaBase is due to the fact that they tend to be closely associated with the Wikimedia universe and, as a result, more accurately describe the capacities related to it.

By clicking on the arrow icon () on the right side of the capacity box, you can see all the capacities inside each of them. Within each main capacity, scroll sideways to access all the specific ones. You might notice that some of them have a third level with more specific capacities inside them; to see these, click on the arrow icon () as well.

If you click on theExplore capacity button, you will be redirected to theExplore feed which shows filtered profiles related to the capacity in question.

The images, names, languages and territories shown on the cards are pulled from the profile in question.

Cards are divided into two types:learner or sharer.

Learner is a profile that has selected the capacity in question asWanted. It is a profile of someone looking for peers who can share that specific capacity with them. The capacities are indicated in green on the right side of the card.

Sharer is a profile that has selected the capacity in question asAvailable. It is a profile of someone willing to teach and/or share those capacities indicated in red on the right side of the card.

Each complete profile may have two cards on theExplore feed: one related to what it wants to learn, and one related to what it wants to share.

TheWanted and Available capacities shown on the cards are those indicated on the profile in question.

These will be used to separate cards betweenSharer and Learner.

Wanted capacities are displayed on theLearner card and appear in red.Available capacities are displayed on theSharer card and appear in green.

Profiles are filtered in theExplore feed by the indication of capacities in these two areas of the profile (Wanted and Available capacities). This means that you can look for someone who is willing to share exactly what you want to learn, and vice versa.

By clicking on the circular profile icon, you can access the profile page in question.

When you click on the save icon, the profile is saved to your list and the icon fills up. The icon returns to its empty state when you click on it again, removing it from your list.

To access the page and see your list, click onSaved profiles in the hamburger button or go tocapx.toolforge.org/feed/saved. This page is not public and is only available to the user in question.

You can filter the profiles to look for those that match your needs.

The first possible way is to filter by capacity.

To do that, click on the search bar at the top of theExplore page. It will open a pop-up window, similar to the one used to select the capacities when editing your profile page.

To select the broad capacities, just click once on each of the colored boxes – the selected one will show a green frame around it. To read the capacity description, click on the information icon () to open it – click again to hide it.

If you click on the link icon () at the end of the capacity's name, it will redirect you to theExplore feed and show you all CapX's profiles related to that specific capacity.

By clicking on the small arrow icon (), on the right side of the capacity's name, you can access the specific capacities contained by the broader one. To select one, just click once on the box – it will show a green frame around it. To access its description, click on the information icon () right next to its name.

To go back to the previous layer, click onRoot capacities at the top of the window, under its title.

There is also a possibility of having a third layer of capacities. You can access it also by clicking on the arrow icon (), as you did to access the previous layer.

To delete a capacity from the filter, click on the delete icon () on the right side of the capacity.

It is possible to filter profiles by adding as many capacities as you want. The profiles displayed will contain at least one of the selected capacities.

Next to the search bar, there is a filter icon. Click on it to open a pop-up window with some selection options.

In the first option, you can select the capacities you want to filter. See the previous item for details on how to navigate the capacities pop-up window.

InExchange with, you can choose to display onlyLearner profiles, onlySharers profiles, or both. To select one of the options, click on the check box. To clear it, click once more. The selected option will be highlighted.

You can also filter profiles byTerritories andLanguages. To select your options, click onAdd territory orAdd language to open a drop-down menu. Search for the desired option by scrolling down the list. If you are browsing on the desktop, you can also type to help with the search.

Once you click on a name, it will be added to your filter and be highlighted. To delete a territory or a language from your list, click on the delete icon () on the right side of it.

It is worth noting that, if you choose to filter profiles byregion, the tool will show you all the profiles that have this specific region and those that have countries contained by the region, according to2022 Wikimedia Foundation divisions. If you select to filter by a specific country, the tool will show you only the profiles that indicated it on their territories.

For example, if you choose to filter profiles in theLatin America and the Caribbean region, the tool will show you all the profiles that have LAC on their territories, and also all those that have any country contained by the region. So, if a profile hasBrazil orArgentina on its territories, it will be displayed in this case – because both countries are in LAC region. But if you choose to filter profiles inBrazil, only those that have this specific country on their territories will be shown.

Finally, the last option available is to filter by type of profile: user or organization profile. To select one of the options, click on the check box. To clear it, click once more. The selected option will be highlighted.

To display the profiles filtered according to your selection, click onShow results. If you want to clear your choices, click onClear all. To close the pop-up window, click on the arrow located at the upper left side of it or onShow results.

On theMessages page, there are two tabs:Write andSent.

On the first tab, there is a contact form with the same options offered by theMediaWiki Special:EmailUser service - a special page on which a user can email another user and that is used to send CapX's messages.

The first field on the form isFrom, which will be automatically filled with the username you used to loggin to CapX. This field cannot be altered.

The second field isTo. If you have accessed theMessages page via theLet's Talk button, this item will show the username in question. If you have accessed the page directly, you should fill in this field with the username of who you want to message. In this case, be careful not to make any typing mistakes.

Next, there is theContact Method field where you can choose betweenEmail andTalkpage from the drop-down menu that opens when you click the arrow icon (). If both users, the sender (From) and the recipient (To), have email addresses linked to their Wikimedia unified account, then the tool will show you both options to choose from. But if one of the parties does not have an email linked to their account, then you will only have the option to send it via the recipient's Talkpage.

After selecting the contact method, you can write aSubject and theMessage. In the first field, write a title for your message. Then, provide a brief and objective text to start the conversation with your peer. You can start with a greeting and a brief introduction before getting to the topic.

Click on theSend message button to send it or onClear message to delete it.

Before the message is sent, a pop-up window will appear to confirm your decision of sending the message. This action cannot be undone. On the pop-up window, you will see information about how the message will be send. After reading it, click on theCancel button to go back to the edition page, or onConfirm/Send to confirm your choice and send the message to the intended user.

After sending the message, you will see another pop-up window congratulating you and explaining that you can see it on theSent tab. Click onClose tab orContinue to close the window and go back to theMessages feature.

In the case of a message sent by email, you will receive a copy of it on your email by default. If you published the message on the user talkpage, it will be publicly available for you to see it whenever you want.

In both cases, the user who receives the message can decide where to reply to it. If (and only if) the user replies to it by email, then their address will be disclosed to the sender, as is the case in the Meta-Wiki. If the user decides to keep the conversation on Wiki, their privacy will be maintained. The user can also choose to ignore the message and have the possibility of blocking another user, as it happens on Wikimedia – for more information, accessMediaWiki Special:EmailUser.

All message logs are displayed in theSent tab, within the Messages feature. It means that the tool doesn't store any information shared between the users, either in the message's subject or content.

Messages saved are only available to the user in question, and are displayed in boxes showing to whom they were sent and their status (sent or error). When clicking on theView button, the user can see the contact method that was used and the date the message was sent. This information can be hidden when clicking on theHide button.

You can click on theSend a new message button at the bottom of the page to go back to theWrite tab.

It is only possible to email a CapX user if both users, the sender (From) and the recipient (To), have email addresses linked to their Wikimedia account.

This means that if the user you want to email does not have an email address registered to their Wikimedia account, you will not be able to contact them in this way.

This also means that you must have an email address registered to your Wikimedia account as well. SeeMediaWiki Help:Preferences for more information on how to do this.

As previously stated, we do not store the content of theMessages: neither the title nor the text.

We also do not have access to the emails of users involved in the exchange. Emails are accessed through the Wikimedia messaging service and are, therefore, not stored in the CapX database.

Go to theCapacity Exchange page on TranslateWiki and click on theTranslate this project button on the upper left side of the page.

Remember to log in with your Wikimedia account to register your contributions.

By clicking on the button, you will have access to the tool for translating the original content (in English) into the default language of your Wikimedia account.

If your default language is English, you will see the following message:The source language of this group is English. Please select another language to translate into. Then, click on the arrow icon () in the upper right corner of the screen, next to the textTranslate to. Change the language from English to the language you want to translate by choosing from the drop-down list. You can type the name to make it easier to search. When you find the language you want, click on it.

You will be redirected to the page for the translation to the language in question. At the top of the screen, there are four tabs:All, Untranslated, Outdated and Translated. Click onUntranslated to start your contributions.

The translation tool is quite intuitive, so just follow the instructions on the screen. The messages to be translated are always separated by sentences or small paragraphs. At the end of each translation, don't forget to click onPublish translation to publish your contribution. It is worth noting that translations take a few days to be available in the tool.

You may want to accessthe translation help page on MediaWiki orTranslateWiki Localisation Guidelines for more information.

The names and descriptions of the Capacity Directory are pulled from> Metabase andWikidata. Therefore, in order to pull the translated content, it must exist translated in the respective databases.

If you click on the information icon () of a capacity, a new tab will appear below the box with the capacity's clickableMetabase QID link], theWikidata QID link, its description (that can be pulled from MetaBase or Wikidata), and anExplore capacity button.

If the capacity information is not available in your selected language, you will also see a "call to action" box sayingTranslation needed. Then, a message: "Don't see this capacity in your selected language? Help us translate it on Metabase!" followed by a clickable linkContribute. Click on it to be redirected to the respective item on Metabase.

It is important to note that to contribute translations, you need to create a free account on Metabase. If you are not comfortable with that, please see the next item on how to use Meta-wiki to translate the capacities.

Once you click onContribute and log in with your user data on Metabase, you can translate the item name and description by clicking on theEdit blue link on the top right of the page. After editing the item, remember to click onsave at the top right of the item page. The change should appear on CapX tool right after you save your changes.

You can also access each item and translate them manually on Metabase and Wikidata by clicking on their respective QID links.

Yes. You can do it by editing the Metabase and the Wikidata items all in one time.

To make the process easier for the volunteers that don't know how to edit several items at once on Metabase and Wikidata, the CapX team made thisspreadsheet with all the content to be translated organized in one document.

Before editing the content of the document, create a copy on your own drive. After translating it, send the file to the CapX team (at capxwmnobrasil.org) and we will make all the changes in both databases at once.

In thespreadsheet, you will see that the content is divided into 11 columns: CapX ID; Wikidata; CapX Type; ID Metabase; Wikidata name; Wikidata description; Metabase name; Metabase description; Wikidata/MetaBase Name Translated; Wikidata Description translated; MetaBase Description translated.

In your duplicated spreadsheet, you must insert your translations in the columnsI J and K.

Capacities names are the same on Wikidata and Metabase databases. So, the translation of the capacities names, located in columns E and G, should be entered in column I.

The translation of the Wikidata descriptions, located in column F, should be entered in column J.

The translation of the Metabase descriptions, located in column H, should be entered in column K.

Before sending the translated content to the CapX team, don't forget to enter the name of the translated language in cell F2.

Users on Meta-wiki that have inserted the userbox module {{CapacityExchange}} in their pages will see a special userbox on it.

At the top of this userbox, one can read,"Help translate this section". Click on each link to contribute to the CapX translation through Meta-wiki.

By clicking on the link, you will have access to the tool for translating the original content (in English) into the default language of your Wikimedia account through the translation tool of the Meta-wiki project. Remember to log in with your Wikimedia account to register your contributions.

If your default language is English, you will see the following message: The source language of this group is English. Please select another language to translate into. Then, click on the arrow icon () in the upper right corner of the screen, next to the text "Translate to". Change the language from English to the language you want to translate by choosing from the drop-down list. You can type the name to make it easier to search. When you find the language you want, click on it.

You will be redirected to the page for the translation to the language in question. At the top of the screen, there are four tabs:All,Untranslated,Outdated andTranslated. Click onUntranslated to start your contributions.

The translation tool is quite intuitive, so just follow the instructions on the screen. The messages to be translated are always separated by sentences or small paragraphs. At the end of each translation, don't forget to click on thePublish translation button to publish your contribution.

If you are a Let's Connect participant that registered until June 2025, you can use a special feature on the CapX tool to help you integrate your profile data.

Once logged in, click onMy profiles at the top right of the page, then onUser profile. You can also access it atcapx.toolforge.org/profile.

Click on theEdit user profile button to start editing it. You can also accesscapx.toolforge.org/profile/edit.

Remember to always click on theSave profile button to save the changes you made to it, either at the top of the user profile editing page or at the bottom of it. You can also click onCancel edit to discard all changes.

At the top of the user profile editing page, on the right side of the Profile image (on desktop), or behind the Profile image options (on mobile), you will see a button calledLet's Connect Integration. Click on it to pull all of your information from your profile on Let's Connect on Meta-Wiki, and insert it automatically on the Capacity Exchange profile.

Click onConfirm, and the tool will pull the information already available on Meta-Wiki and display it on your editing page. This is a good way to help you fill in your information, especially the capacities known, available, and wanted. It is also helpful to fill the languages you speak, your affiliations and territory. Note that you will need to add other information into your CapX user profile.

Make sure you review everything before you click onSave profile – especially because the capacities on CapX may be a bit different from the original Let’s Connect Skills Directory. After you're satisfied with all the editing, click onSave Profile.

If you want to change any of your Let’s Connect registration personal information (such as Name, email, or age, for example), please follow the steps described in the following item.

Since Capacity Exchange doesn’t store sensitive data, this information is stored on a private database on Toolforge that only the Let's Connect team have access to. In this private database will be stored all the personal and sensitive information about the Let's Connect participants, which is collected through the special form. Before you do it, make sure you saved the alterations you made to your profile through the integration button.

It is worth noting that, when you go back to editing your profile, after clicking on theLet’s Connect integration button andSave profile, you will not see this button again.

If you need more help to edit the other parts of your Capacity Exchange profile, or want more information on the available features, go to the other topics of this User Guide.

Once logged in on CapX, click onMy profiles at the top right of the page, then onUser profile. You can also access it atcapx.toolforge.org/profile. It doesn't matter if it is an older CapX profile or a fresh new one.

Click on theEdit user profile button to start editing it. You can also accesscapx.toolforge.org/profile/edit.

Remember to always click on theSave profile button to save the changes you made to it, either at the top of the user profile editing page or at the bottom of it. You can also click onCancel edit to discard all changes.

To sign up for Let’s Connect, go to the bottom of the user profile editing page. You'll see a special session calledLet’s Connect. Click on theSign-up to Let's Connect button to fill in the information needed to become part of the program. All data inserted in this special form will be stored and accessed only by the Let’s Connect team.

The Let’s Connect special form looks a little bit different than the rest of the user editing page and shows a darker background color. In it you are invited to share information that is important for registering into the program.

First, you are invited to optionally share yourFull Name. Click on the field to type your information.

Following the fields, you are obliged to share your contactemail address if you want to register for Let’s Connect, because the team will contact you via email. If you don't fill in this information, the tool will not let you save your changes.

Then, you are also obliged to shareWhat's your main role in the group or organization you are part of if you want to register for Let’s Connect. To open the drop-down menu, click onChoose method, then click on the option chosen to select it. You can choose only one option between:

• Paid staff member of an affiliate/user group;
• Volunteer staff member of an affiliate /user group; Volunteer organiser (most of my work is done outside user groups - I organise events, training, campaigns, etc.);
• Executive director of an affiliate/user group;
• Board member of an affiliate/user group;
• Individual Wikimedian volunteer who contributes by editing Wikiprojects.

Then, you are invited to optionally shareWhat topics does your Wikimedia work relate to?. Select them by ticking the boxes located in front of your choices. You can pick up to two or add your own by typing your answer on Other. The choices available are:

• Climate change & sustainability
• Public policy
• Education
• Open technology
• Diversity
• Culture, heritage, GLAM
• Governance
• Human rights
• Advocacy
• Other:

Following the form, you are invited to optionally share yourGender identity andAge range. Select them by ticking the boxes located in front of your choices.

After filling in all your information in the Let’s Connect special form, click on theSign in/Update button at the bottom of the page to return to your user profile editing page. Make sure you choose the obligatory information ("email address" and “main role in the group or organization you are part of”), or the tool won’t let you save your data.

Once you click on that button, the tool will show you a confirmation message in a pop-up window. Click onConfirm/ Send after you read the information about the privacy statement, and you will be redirected back to the user profile editing page.

If you decide you do not want to register on the Let’s Connect program anymore, click on theClean and go back button to go back to your user profile editing page. This will delete all data you inserted on the special form.

In both cases, remember to click on theSave Profile button at the end of the user profile editing page. By clicking on this button, the tool will save all the information changed on your profile: those that will be available on the CapX profile, and those that will be sent to the Let’s Connect team. If you don’t save your profile, all the information altered on your profile will be lost, including those entered on the special Let’s Connect form.

For more information on the other Capacity Exchange features, go to the other items of this User Guide.

Since Capacity Exchange doesn’t store sensitive data, all the personal and sensitive information needed to be part of the Let’s Connect program is stored on a private database on Toolforge that only the Let’s Connect team has access to. It is not displayed on the Capacity Exchange user profile, nor stored in its database.

Before you update your data on the Let’s Connect special form, make sure you have saved the alterations made to your Capacity Exchange profile through the integration button (see the previous item for more information on how to do it).

To update your Let's Connect data, at any time, click on theEdit user profile button to start editing it. You can also accesscapx.toolforge.org/profile/edit.

Remember to always click on theSave profile button to save the changes you made to it, either at the top of the user profile editing page or at the bottom of it. You can also click onCancel edit to discard all changes.

Go to the bottom of the user profile editing page, and you'll see a special session calledLet’s Connect. Click on theUpdate my registration data button to update the information needed to be part of the program. All data inserted in this special form will be sent to be stored and accessed only by the Let's Connect team.

For those that are not registered to Let’s Connect, the button will be different – if the button appears as “Sign up to Let's Connect”, that is because you are not registered yet. In this case, follow the instructions on the itemNew participants: how to create your profile in this tutorial. You can also contact the CapX team if you think it is an error (email capxwmnobrasil.org).

To update your Let's Connect information, click on theEdit button located in front of each field you want to update. It will open the related box for you to insert new data.

Attention! You always have to update youremail address andWhat's your main role in the group or organization? when you update your data, even if they haven't changed from the last time you filled them out. These are obligatory fields, so the tool won't allow you to save any changes unless you fill them in.

If your email and/or main role status hasn't changed, enter the same information you shared previously in the fields to be able to save the other updates. Once you save your updates, the tool will overwrite the data on the Let's Connect database. It means that the old data will be deleted on the Let’s Connect database, and it will be replaced by the new one you entered.

It is not possible to review your available data because it is kept on a private database on Toolforge that is only accessible to the Let's Connect team. So,we advise you to always update any information you are unclear about by editing the corresponding field on this form.

After filling in all your information in the Let’s Connect special form, click on theSign in/Update button at the bottom of the page to return to your user profile editing page.

The tool will show you a confirmation message in a pop-up window. Click onConfirm/ Send after you read the information, and you will be redirected back to the user profile editing page.

If you decide you do not want to update your Let’s Connect information, click on theClean and go back button to go back to your user profile editing page. This will delete all data you inserted on the special form.

In both cases, remember to click on theSave Profile button at the end of the user profile editing page. By clicking on this button, the tool will save all the information changed on your profile: those that will be available on the CapX profile, and those that will be sent to the Let’s Connect team. If you don’t save your profile, all the information altered on your profile will be lost, including those entered on the special Let’s Connect form.

For more information on the Capacity Exchange features, go to the other items on this User Guide.

After joining CapX and Let’s Connect, you can tell the Wikimedia Movement that you are part of the network. You can do that by adding the Let’s Connect to your badges and affiliation on your CapX user profile.

On the top of the user profile editing page, click on theEdit your badges button. It will open a pop-up window for you to choose the badges you want to display on your user profile.

On the pop-up window, select theWhere Paths Cross (Let’s Connect) badge by clicking on it – it will display a green frame around it once selected. Then, click onUpdate to save your selection.

The badge will be displayed on your user profile page, right before your Wiki birthday.

Also on the user profile editing page, go to theAffiliation area. Click onInsert item to open the drop-down menu and search for the desired organization. If you are accessing from a desktop, you can type the name of the organization to help you find it. Once you findLet’s Connect (LETS) click on the name to add it to your profile, at the bottom of your list of affiliations.

Your Let’s Connect affiliation will be shown on your user profile page, right before the Territory. It will also be used by the tool to show your profile for users who choose to filter profiles by affiliation on the Explore feed.

In both cases, remember to click on theSave Profile button at the end of the user profile editing page to save all the information changed on your profile.