Policy last updated and effective from 11 November 2024
We are Ko-Fi Labs limitedhaving registered offices at Suite 501 The Nexus Building, Broadway, Letchworth Garden City, Herts, SG6 9BL, United Kingdom registered as a limited liability company with company number 11087704 ('Ko-fi', 'We' or 'us').
This privacy policy will inform you as to how we process your personal data on our website/app when you subscribe and register to our services as a direct customer and when you leave a review or rating on our website/app. This privacy policy also tells you about your privacy rights pursuant to the Data Protection Act 2018, UK GDPR and EU GDPR (“Data Protection Laws”).
Controller for personal data
A “controller” is a person or organisation who alone or jointly determines the purposes for which and the way any personal data is or is likely to be processed. Unless we notify you otherwise ko-fi is the controller of your personal data for the purpose of this website and where we process personal data directly about you ie. Creator or a Supporter where you sign up to our platform.
We are registered with the UK’s Information Commissioner's Office under number ZB401278.
This privacy policy does not apply to personal data collected and shared with Creators or any third-party payment processors through our platform. The Creators are the Controllers of their webpages and Ko-fi has no control over how these webpages are administered or used. Please refer to the Privacy Policy provided by the Creators to see how your personal data is collected and processed by the Creators.
Depending on your relationship with us we process your personal data in different ways. Please see the processing table that applies to you.
Direct and indirect processing
We may collect personal data directly from you that is where you give us your personal data so we can transact with you. We may collect personal data indirectly, for example through third party cookies on our website which can be used to better understand visitors to our website.
Lawful basis
Ko-fi will only use your personal data when the law allows us to. We will use your personal data in the following circumstances:
Processing tables
Depending on your relationship with us we process your persoanl data in the following ways:
Creator:This is where you sign up to our platform as a customer to sell goods and services.
| Processing Activities | Personal Data | Lawful Basis |
|---|---|---|
| When you create an account with us | Name, e-mail address, and phone numbers either entered directly or transmitted via a social sign-up facility such as ‘sign up with Google’ or ‘sign up with Facebook’ as is necessary to provide such a service. | Performance of a contract |
| When you register with us | Name, location and email address. | Performance of a contract |
| When you create a tailored profile | Information you put into your profile and updates to your profile including but not limited to images, tags, text updates and links to third-party websites or content. | Performance of a contract |
| Manage payments, fees and charges. Collect and recover money owed to us | Information you enter to send or receive payments such as your name, e-mail address, PayPal email address, PayPal ID, IP Address associated with a transaction or Stripe Connected Account information such as Stripe ID, IP address associated with the transaction as necessary so we can effect payments. | Performance of a contract |
| To respond to any inquiries | Name, email address and any information that you provide to us. | Performance of a contract with you, necessary for our legitimate interests to be able to respond to you |
| To respond to our regulatory reporting requirements under platform tax reporting rules or its equivalence under law | Name, address, date of birth, income earned from the platform, fees paid, Tax Identification Number, VAT (Value Added Tax) or equivalent number, Company Registration information where applicable. | Necessary for our legal obligations under platform tax reporting rules. |
Supporter: This is where you purchase products and services from the Creator or support the Creator.
| Processing Activities | Personal Data | Lawful Basis |
|---|---|---|
| When you create an account with us | Name, email address, and phone numbers either entered directly or transmitted via a social sign-up facility (e.g., ‘sign up with Google’ or ‘sign up with Facebook’) as necessary to provide such a service. | Performance of a contract |
| When you create a tailored profile | Information you put into your profile and updates, including images, tags, text updates, and links to third-party websites or content. | Performance of a contract |
| Manage payments, fees, and charges; collect and recover money owed to us | Information you enter to send or receive payments, such as your name, email address, PayPal email, PayPal ID, IP address, and transaction details associated with Stripe or PayPal. | Performance of a contract |
| When you support a Creator and follow them | Email address (when following a Creator). Additional information (e.g., Stripe ID, PayPal ID, IP address associated with the transaction) when supporting a Creator to enable content you have requested to follow. | Performance of a contract |
| Guest Supporters (supporting a Creator as a guest) | Name, email address, Stripe ID (if using Stripe), PayPal ID, and IP address associated with a transaction as a guest supporter. | Necessary for legitimate interests to process your support without creating a profile. |
| To respond to any inquiries | Name, email address, and any information provided in the inquiry. | Performance of a contract and necessary for legitimate interests to respond to inquiries. |
Additional information regarding sharing information to CreatorWhen you support a Creator we may share your:
Please note that when you as a Supporter make a payment to a Creator using the Ko-fi platform, their PayPal or Stripe information may be shared with the Creator through PayPal or Stripe. To find out more, please check the help pages availablehere.
Creators are responsible for how they use the data collected on Ko-fi. By following, supporting, subscribing or buying from a Creator on Ko-fi you are directing us to share your information in this way. If you do not wish for information to be disclosed to a Creator please do not use Ko-fi.
Creators may contact you outside of the Ko-fi platform and you agree to contact them directly and when this happens it will be wholly the responsibility of the Creator and not Ko-fi to use your data in accordance with applicable laws.
Note: For all users (Creator or Supporter) of our platform
If you don’t want us to use your personal data for any of the other reasons you can let us know at any time by contacting us atdata@ko-fi.com and we will delete your data from our systems. However, you acknowledge this will remove our ability to provide the service to you and will not automatically remove that contact or transaction data previously made available to any Creators.
Website visitor: This is where you are a visitor of our website.
| Processing Activities | Personal Data | Lawful Basis |
|---|---|---|
| When you use our website (purchases/donations) | Purchases/donations made through our platform. | Necessary for our legitimate interests so we can provide you with a better experience. |
| When you sign up or take part in surveys | Information you put into the forms, or surveys on our site to improve your experience of our service. | Necessary for our legitimate interests so we can contact you or process your survey responses. We use this information to understand your marketing preferences. Consent – where we provide marketing to you, such as by email or Soft Opt-in consent. |
| When you contact us via our website, forms and other links on our website | Name, email address, and other contact details you provide to us. | Necessary for our legitimate interests where we need to be able to respond to you. |
| To manage our relationship with you which will include notifying you about changes to our terms or privacy policy | Name, email address (only where you have provided that information to us). | Necessary for our legitimate interests i.e., to keep our records updated. |
| To administer and protect our business and our website including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data | Name, email address, IP address, location data. | Necessary for our legitimate interests for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise. Necessary to comply with a legal obligation. |
| To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you | Name, email address, IP address. | Necessary for our legitimate interests i.e., to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy. |
| To use data analytics to improve our website, products/services, marketing, customer relationships and experiences | IP address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website. | Necessary for our legitimate interests to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy.Note: Where applicable consent will be used for data analytics obtained through cookies or similar technologies. See our cookies policy. |
| Use of non-essential cookies (where the jurisdiction applies and consent is required) | IP address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website. | Consent |
Job applicant
| Processing Activities | Personal Data | Lawful Basis |
|---|---|---|
| When you apply for a job with us | Name, contact details, recruitment information (e.g. resume, right-to-work documentation and references), test results (inc. psychometric), qualifications, accreditations and any additional information we may receive from our recruitment partners. | In contemplation (of performance of a contract). |
| Assessing you for suitability of role | We will use your personal data to assess your suitability for our available roles. | In contemplation (of performance of a contract). |
We may send you marketing communication. You have the right to object to processing of your personal data for direct marketing purposes. You can unsubscribe from receiving marketing communications from us by using the unsubscribe methods contained in communications we send to you or by contacting us.
Where you opt out of receiving marketing communications this will not apply to personal data provided to us as a result of registering for or using our service, your service experience or other interactions with this website.
We sometimes share your personal data with third parties. The types of third parties with which we share personal data are described below:
| Internally at Ko-fi | Your personal data will be used by our employees and contractors who are working on providing your services to you on a need-to-know basis. |
| Creators | When a Supporter supports a Creator the following personal data belonging to the Supporter will be shared with the Creators: Data shared for Donations - Name or Username given when you register or make a payment to a Creator - Email address Additional data shared for Purchases and Memberships - First name and last name - Email address - Postal address and phone number We collect this information to allow the Creator to deliver any physical items you have requested or entitled to as part of a membership. The Creators receive this personal data as it is required for shipping purposes and as such Creators are responsible for their own lawful processing of information made available to them by the service. Ko-fi facilitates a direct relationship between Creators and Supporters. Creators receive certain contact information from Supporters such as email addresses and transaction information such as delivery addresses and phone numbers when required for shipping providers and as such Creators are responsible for their own lawful processing of information made available to them by the service. |
| Third Party Payment Processors | We are not a payment processor. Payments are facilitated directly between users of the platform including the Creators and Supporters, via third party payment providers such as PayPal and Stripe. Before creating an account or making a payment please take a moment to read the privacy policies of these payment providers: - PayPal whose Privacy Policy can be found athttps://www.paypal.com/en/webapps/mpp/ua/privacy-full - Stripe whose Privacy Policy can be found athttps://stripe.com/privacy |
| Third Party Service Providers | We may connect users to third party services listed below to perform certain functions. Before using our website please take a moment to read the privacy policies of these third-party services. Users can authenticate (log in to Ko-fi) via the following services: - Google whose Privacy Policy can be found athttps://policies.google.com/privacy. Revoke access at any time directly in your Google account athttps://myaccount.google.com/permissions - X (formerly Twitter) whose Privacy Policy can be found athttps://twitter.com/en/privacy - Facebook whose Privacy Policy can be found athttps://www.facebook.com/privacy/explanation - Twitch whose Privacy Policy can be found athttps://www.twitch.tv/p/en/legal/privacy-notice/ Users can connect to Chat and set up Stream Alerts via: - YouTube whose Privacy Policy can be found athttps://policies.google.com/privacy. Revoke access at any time directly in your Google account athttps://myaccount.google.com/permissions. Ko-fi uses YouTube API Services to connect to YouTube (find out more). - Twitch whose Privacy Policy can be found athttps://www.twitch.tv/p/en/legal/privacy-notice/ |
| Third parties where required by law | We may disclose your personal data to a third party if it is necessary to comply with a legal obligation, to enforce or apply our terms of use and other agreements or to protect the rights, property, or safety of our clients or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection or tax reporting purposes laid down in law such as platform tax rules and its equivalent. |
| Professional advisors | We may disclose personal data to our professional advisors, such as lawyers, auditors, and insurers, if necessary as part of the professional services they provide us with. |
| Third parties in connection with a business sale | If we make a sale or transfer of assets or are otherwise involved in a merger, business / asset transfer, we may transfer your personal data to one or more third parties as part of that transaction. If a change happens to our business, the new owners may use your personal data in the same way as set out in this privacy policy. |
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
The transmission of information via the internet is not completely secure. Although we will take reasonable measures to protect your personal data, we cannot guarantee the security of your information transmitted and any transmission is at your own risk.
Where personal data is shared and disclosed as set out above, these parties may be established outside the European Economic Area (“EEA”) and the United Kingdom (UK). Whenever we transfer your personal data outside the EEA and the United Kingdom we ensure that a similar degree of protection is afforded to it by ensuring appropriate safeguards are implemented.
This may include where appropriate signing up to safeguard mechanisms such as Standard Contractual Clauses endorsed by the UK Government or European Commission. To find out more information regarding the specific mechanism used by us when transferring your personal data outside the EEA and the United Kingdom please contact us atdata@ko-fi.com.
We will only retain your personal data for as long as we need it unless we are required to keep it for longer to comply with our legal, accounting, or regulatory requirements. In some circumstances we may carefully anonymise your personal data so that it can no longer be associated with you, and we may use this anonymised information indefinitely without notifying you. We use this anonymised information to improve the way we work and our services. We delete information relating to purchases from us 7 years after your last order with us.
Other information related to your account will be deleted 2 years after your account has become inactive.
You may exercise certain rights regarding your data, such as the following:
Carrying out your data subject rights
You will not have to pay a fee to access your personal data or to exercise any of the other rights. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal information or to exercise any of your other rights. This is a security measure to ensure that personal information is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
If you wish to exercise any of the rights set out above, please contact us atdata@ko-fi.com
Any requests to exercise these rights can be done by emailingdata@ko-fi.com. These requests can be exercised free of charge and will be addressed as early as possible and normally within one month. If we require an extension of up to two months under Data Protection Laws, we will let you know.
We would appreciate the chance to deal with your concerns in the first instance. Please contact us atdata@ko-fi.com . If you have unresolved issues you have the right to complain at any time to a data protection supervisory authority for data protection issues such as the UK data protection regulator – the Information Commissioner’s Office (ICO).
If you live or work outside the UK or you have a complaint concerning our personal data processing activities you may lodge a complaint with a supervisory authority.
Ko-fi.com use cookies to operate the service and improve it. Our website uses cookies to collect information about your access to the site. Cookies are pieces of information that include a unique reference code that a website transfers to your device to store and sometimes track information about you. We use CookieYes to deliver this information to you. For further information please see ourCookies Policy.
We are not responsible for any other sites not operated by Ko-fi Labs Limited. Please note that ourTerms of Use and our policies will not apply to other websites that you get to via a link from our site. We have no control over how your data is collected, stored or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.
This privacy policy may be changed from time to time in response to legal, technical or business developments. We will take appropriate measures to inform you when we update our privacy policy.