A cooperative, or co-op bundle, onitch.io allows you to collaborate withother developers to offer a collection of games from multiple accounts at asingle price for any period of time. Any developer on itch.io can organize andpublish a bundle. Just like games on itch.io, you maintain complete controlover how it’s managed.
If you're trying to sell a bundle ofjust your own games, you can do thatwith theSales & Promotions feature on itch.io. It is not necessaryto create a co-op bundle unless you are combining content from multipleaccounts.
Creating and published a co-op bundle is done in multiple stages. A singleitch.io account must act as the host and create the bundle on their theirdashboard. For the purpose of this guide, we'll assume that you're the hostunless otherwise specified.
Locate theCo-op bundles section within the promotions area of your dashboardand click onCreate a new co-op bundle to begin. It’s important to have allthe required information prepared before creating a bundle. Once you save thenew bundle, many of the fields are locked to prevent changes to the bundlewhile the participants are reviewing it for approval.
The following fields can not be changed once creating the bundle:
The following fields can freely be changed, even during the duration of the bundle:
Why are some fields locked? — During the approval period, we don’t wantparticipants to have any surprises about the promotion they are about tojoin. In order for the participant to confidently decide to join the bundlethey need to see the final arrangement of the promotion.itch.iostaff may be able to make some changes to thebundle, but it may be easier to re-create the bundle if substantial changesneed to be made.
Due to the complex nature of consolidating payments for multiple accounts,prices are specified in USD. VAT will be automatically applied if required.
A bundle cannot commence untilall the participants have reviewed andaccepted it. Once every participant has given their approval, you, as the host,will receive an email notification that it’s ready to be made public.
For the participants to approve the bundle, you need to send the bundle’s URLto each participant. This URL isn’t publicly accessible and can only beaccessed by accounts that are participants of the bundle. They will be able toview the draft page of the bundle to review the duration and conditions. Theymust click the approve button to confirm their participation.
For bundles that involve revenue splitting among multiple paid recipients, eachrecipient must have an account that is eligible for the itch.io payout system.Bundle paymentscannot be split for accounts that are using the “Direct toyou” system. If an account on “Direct to you” accepts payments through abundle, they will need to complete account onboarding for payouts in order toclaim their balance. Please confirm with your participants that they areeligible for itch.io payouts.
Note: We do not send notifications to participants when you create abundle to avoid spam. Please only include participants in your bundle who youare in contact with and who you believe will accept it. Do not add randompages to the bundle in the hopes that they will join, as it’s likely they won’t. Asingle participant’s rejection will prevent the bundle from beingpublishable.
If you wish to host a bundle with open submissions, please refer to theinformation below about using the Jam system to facilitate these submissions.
After you're satisfied with the details of the bundle, and all participantshave approved the bundle, you are free to publish the bundle. The bundle can bepublished before the start date, and the URL to the bundle will become publiclyavailable. Between the start and end date the bundle will be publishable.
A publicly available bundle is eligible to show up onitch.io’s bundlespage.
Just like any other purchase on itch.io, an account is not required to purchasea bundle, but the buyer will be given an option to register and attach theirpurchase.
Just like individual file pricing for game pages, itch.io lets you setindividual game prices for bundle participants. The revenue splits will beproportionally adjusted based on the number of games that are included at thepurchase price.
On the bundle’s review page the host and participants will be able to see eachtier and exactly what the split will be.
You may have seen some of the larger bundles that itch.io has hosted where wehave an open submission period for participants. Utilizing ourJamsfunctionality, you can create apublic page to collect and curate submissions that can be converted into abundle. Here’s a overview of how that works:
Create a “jam” page for your bundle: Visithttps://itch.io/jams/new to create a jam page dedicated to collecting submissions for your bundle. Please include as many details about the bundle as possible on this page so potential participants understand what they are submitting to. If you know the dates and price of your bundle, please include them in the description.
Set up the submission period: Utilize the jam’s submission period to establish a specific time frame during which anyone can submit their game or project to be considered for the bundle.
Utilize“Custom fields” for additional information: “Custom fields” will require submitters to include additional information in a structured way. For example, if you have price tiers, you can ask them to indicate their desired tier. (Note that if any of the custom fields are to be used to control how entries are added to the bundle, please mention that when contacting us in step 6)
Curate submissions: As the host, it is your responsibility to curate the submissions. Use the “disqualify” tool provided to manage the eligibility of each submission for the bundle. Entries that are disqualified will not be included in the final bundle.
Create an “empty” bundle page: Prepare an “empty” bundle page that will be populated with all the submissions once the jam is processed. You can create this page by visitinghttps://itch.io/bundle/new?allow_empty. You must include the dates and pricing up-front. Please leave some time for processing before the start of the bundle: itch.io will need time to populate the bundle, and all participants will need to approve their participation. Save the URL of the newly created bundle for the next step.
Contact itch.io to synchronize the jam to the bundle: After you have hosted the jam and curated the submissions,reach out to the itch.io team and provide them with the link to the jam and the link to the bundle. The itch.io team will review both links, and after approval, will manually process the jam to populate the bundle with all the verified submissions. By default, we will apply an equal revenue split between every participant. If you need custom rules applied, please tell us.
Use the jam’s “email” tool to contact submitters: All participants of the bundle must approve the final bundle from the bundle’s page. Use the “Email” tab on the Jam’s edit page to share the link of the bundle to every submitter. All participants must approve of the bundle before it can be set live
Prune non-acceptees if necessary: In case there are participants who are unable to accept in time for the bundle, you can request the itch.io team to prune those participants. However, note that if a substantial portion of the bundle consists of non-acceptees, we may request you to start the participant approval process over to avoid misleading the other paticipants who may have already approved of the bundle.
Synchronizing submissions to the bundle after it has started: If you wish to include new participants in the bundle after it has already started, use the late-submit feature within the jam. After getting the participants added, contact the itch.io team to manually synchronize the new participants list to the bundle. By default, we will only add new entries to the bundle. In the rare circumstance that a submission needs to be removed, please tell us directly and explain the circumstances.
Please note that to collect earnings from a bundle on itch.io, the account must be eligible foritch.io’s payouts system. Accounts that are not eligible may be pruned from the bundle by itch.io staff if necessary.
You may have seen some bundles on itch.io where many members of our communityhave come together to participate in a bundle where all proceeds are donated toa charity.
Here are some of the larger bundles we've helped host that utilized open submission to collect funds a charities:
We're here to help facilitate these kinds of bundles, but we ask that youcollaborate with our team to ensure we understand the needs and risksassociated with the bundle before a large amount of money is collected.
Use the Jams feature to organize submissions as described above. Please include as much information as possible in the jam to ensure that participants understand what they're getting into. This information should include the charities involved, the duration of the bundle, and the estimated price. You can also utilize the jam as a method to gauge interest among participants.
Every charity (or monetary recipient) must be manually onboarded into the itch.io system to be able to receive payments. We request thatthey are informed about the event before the bundle starts so that any necessary due diligence can take place for all parties involved. As the host, please reach out to them to initiate the discussion. The results of your jam should give you an estimate of how many participants you have and how much you could potentially raise to help them understand the potential impact of the bundle.
Ensure all monetary recipients are fully onboarded for payment into the itch.io system before you begin collecting money for the bundle.Do not initiate the bundle with your personal account as the recipient for payments unless you are prepared to accept full responsibility for the distribution of earnings collected on your account.
Understand thedifferent payout modes so you can get an idea of how the charity will be paid. For bundles with a single recipient, we can often configure “Direct to you” payments so that the charity can immediately collect raised money. Otherwise, payments will be subject to our rules for payouts. In cases where a very large amount of money is collected, itch.io may need to delay the distribution of collected earnings for several months to allow balance adjusting events to settle. When we take on liability for large payouts, for the security of our platform,we do not rush the transfer of funds. We understand that sometimes charity bundles are hosted in reaction to tragic events currently happening in the world, please keep in mind payout timelines when designing your bundle to ensure we can meet the needs of the event.
Inform itch.io when you intend to publish the bundle and seek approval from our team. Certain backend settings may need adjustment for the bundle, particularly if it is of a large size, to prevent any reliability issues with the delivery of the bundle contents. Generally, for larger bundles priced lower, we will disable all access to External (Steam) keys to prevent participants from having to generate an unrealistic number of keys. We're more than willing to host bundles comprising well over 1,000 projects, but it’s crucial that we are kept informed to ensure no issues disrupt the success of the event.
If you have more questions, pleasecontact our team, include thetext “Charity Bundle” in the subject of your message so that it may beprioritized.
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