- Docs
- Collaborate and share
- User sharing
User sharing
Users sharing enables you to share a draft or record with another Zenodo user. If the person you want to share a record with does not have a Zenodo account, you can instead uselink sharing.
Permissions
You can grant one more users one of the following four permissions:
- Can view: Grants access to view restricted/embargoed files of all current and future versions of a published record.
- Can preview draft: Grants access to view drafts (unpublished records) and restricted/embargoed files of all current and future versions of a record/draft.
- Can edit: Grants access to edit drafts and view restricted/embargoed files of all current and future versions of a record.
- Can manage: Grants access to manage access, edit drafts and view restricted/embargoed files of all current and future versions of a record.
Note, the permissions apply to all current and future versions of a record.
Overview
Share a record
1
Go to the record you would like to share, and click the blueShare button.
2
Click the greenAdd people button in the "Share access" dialog under the "People" tab.
3
In the "Add people" dialog, use theUser field to search for one or more users by name, username or email address. Note: only users who havepublic profile visibility can be found and added.
4
UnderAccess, select the permission you would like to grant the selected users.
5
Choose if you want tonotify the users and optionally write a message to the users.
6
Click the blueAdd button to grant the users access.
Share a draft
1
From theupload form click the blueShare button. Note, you must save and provide minimal metadata in order for the button to become enabled.
2
Follow theShare record instructions from step 2.
3
Note, to share a draft (unpublished record) you must grant one of following permissions:
- can preview drafts
- can edit
- can manage permissions.
Change permission for a user
1
Open the "Share access" dialog (seeshare record andshare draft)
2
Click the drop-down menu in theAccess column and choose a new permission. Once the change has been saved, it will be confirmed with a small green tick mark.
Remove a user
1
Open the "Share access" dialog (seeshare record andshare draft)
2
Click the redDelete button next to the user you want to remove access from.