Desktop Sync icons

Desktop Sync always ensures that the files in yourC:\Users\<username>\Alfresco folder are synced with Alfresco. It adds status icons to your files and folders so you know the application is working.

You’ll see icons in two different places: in the system tray and over individual files and folders.

System tray icons

Icons that appear over the Desktop Sync icon in your system tray represent the overall status of yourAlfresco folder. Here’s what each of these icons means.

Icon name	System tray icon	Description
Green tick		A green tick shows all your files are synced and accessible from your desktop.
Red cross		A red cross indicates there are conflicts that need to be resolved by the user. Something isn’t working properly and your file(s) are not being synced.
Pause		A pause icon indicates that Desktop Sync is paused due to invalid server credentials or there’s nothing configured to sync.
Warning		A warning icon indicates that either: Desktop Sync failed to get a successful server health check. Contact your IT team if you see this warning when you're having problems working with your files. An update is available for Desktop Sync (i.e. the installed version is older than the one provided by your IT team).
Offline		An offline icon indicates that Desktop Sync isn’t connected to Alfresco and you are working offline. Check your Internet connection to resume syncing your files.

Context menu icons

Icons that appear over individual files and folders represent the status of that file or folder. Here’s what each of these icons means.

Icon name	Context menu icon	Description
Green tick		It’s synced - A green tick on a file indicates that the file or folder is in sync with the server copy.
Refresh arrows		It’s in use - Blue arrows indicate that Desktop Sync is waiting for the application to release the file or for free space to become available, or a server file to be checked in.
Red flag		It’s in conflict - A red cross on a file or folder indicates that update/rename/delete has conflicted with a server-side change and we were not able to automatically resolve it. You need to decide which version to keep.
Grey arrow		It’s checked out by another user. A grey arrow indicates that the file is checked out by another user in Alfresco. The file is locked, so you can’t make changes until the file is checked in, or the check out is cancelled.
Blue arrow		It’s checked out by you. A blue arrow indicates that the file is checked out by you. The file is locked on the server, so others can’t make changes until the file is checked in, or the check out is cancelled.
Grey pencil		It’s read-only. A grey pencil indicates that you don’t have permission to edit this file. This could be due to insufficient privileges on the server, or the file has been declared as a record.

Explorer menu actions

You can access Desktop Sync actions through the Windows File Explorer context menu by right clicking on a file or folder.

Desktop Sync icons

Desktop Sync always ensures that the files in your/<userHome>/Alfresco folder are synced with Alfresco. It adds status icons to your files and folders so you know the application is working.

You’ll see icons in two different places: in the menu bar and next to individual files and folders.

Menu bar icons

Icons that appear over the Desktop Sync icon in your menu bar represent the overall status of your Alfresco folder.

Here’s what each of these icons means.

Icon name	Icon	Description
Green tick		A green tick shows all your files are synced and accessible from your desktop.
Red flag		A red flag indicates there are conflicts that need to be resolved by the user. Something isn’t working properly and your file(s) are not being synced.
Blue arrows		A syncing icon indicates that file(s) are being synced or waiting to be synced.
Pause		A pause icon indicates that Desktop Sync is paused due to invalid server credentials or there’s nothing configured to sync.
Warning		A warning icon indicates that either: Desktop Sync failed to get a successful server health check. Contact your IT team if you see this warning when you're having problems working with your files. An update is available for Desktop Sync (i.e. the installed version is older than the one provided by your IT team) .
Offline		An offline icon indicates that Desktop Sync isn’t connected to Alfresco and you are working offline. Check your Internet connection to resume syncing your files.

Content icons

Icons that appear next to individual files and folders represent the status of that file or folder.

Here’s what each of these icons means.

Icon name	File / Folder icon	Description
Green tick		It’s synced - A green tick on a file indicates that the file or folder is in sync with the server copy.
Refresh arrows		It’s in use. The blue arrows indicate that Desktop Sync is waiting for the application to release the file or for free space to become available.
Red flag		It’s in conflict. A red flag on a file or folder indicates that update/rename/delete has conflicted with a server-side change and we aren’t able to automatically resolve it. You need to decide which version to keep.
Grey arrow		It’s checked out by another user. A grey arrow indicates that the file is checked out by another user in Alfresco. The file is locked, so you can’t make changes until the file is checked in, or the check out is cancelled.
Blue arrow		It’s checked out by you. A blue arrow indicates that the file is checked out by you. The file is locked on the server, so others can’t make changes until the file is checked in, or the check out is cancelled.
Grey pencil		It’s read-only. A grey pencil indicates that you don’t have permission to edit this file. This could be due to insufficient privileges on the server, or the file has been declared as a record.

Note: You can hide the icons displayed in Finder by changing a setting on your Mac. To hide the Finder extension, openSystem Preferences > Extensions. Locate theAlfresco Desktop Sync extension, then remove the tick in the check box next toFinder.

Desktop Sync user interface

Click to open the Desktop Sync User Interface (UI). By default, this is docked (or locked) to the menu bar. Click and drag it away from the menu bar to move it. Here is a brief description of each tab in the UI.

Finder menu actions

You can access Desktop Sync actions through the Finder context menu by right clicking on a file or folder.

Note: From time to time Finder extensions are disabled by another application. To enable them, go toSystem Preferences > Extensions and selectAlfresco Desktop Sync.