Creating a dashboard-only user

In Looker, admins can limit a user's access to only the ability to view dashboards. Looker admins can do this by using a combination ofmodel sets,permission sets, andcontent access to create a role that you can apply to a user or a group of users.

To create a dashboard-only user, follow these steps:

  • Create a newmodel set on theRoles page (underAdmin >Roles). Select only the models that contain the LookML that is used in the tiles of the dashboard or dashboards that you want the dashboard-only user to access.
  • Create a newpermission set with limited permissions. For example, if you want the user to see only LookML dashboards, select thesee_lookml_dashboards permission:

    LookML dashboard-only user permission set with only the access_data and see_lookml_dashboards permissions selected.

    If you want the user to also be able to see user-created dashboards in folders, select both thesee_lookml_dashboards and thesee_user_dashboards permissions:

    Dashboard-only user permission set with the access_data, see_lookmL_dashboards, see_looks, and see_user_dashboards permissions selected.

  • To allow users to view dashboards, you also need to give the user access to the folder or folders in which the dashboard or dashboards are saved. UnderAdmin >Content Access, highlight the folder or folders that you want users to access, and selectManage Access. Add the group or user being created and give themView access.
  • Finally, inAdmin >Roles, select theNew Role button to create a new role. Assign the model set and permission set you just created to the new role. Select the individual user(s), or a group of users, to be given the new role, which will limit their access to dashboards only.

Users and groups can have more than one role. Make sure the users or groups whose access you wish to limit are not assigned to other roles with greater access.

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Last updated 2025-07-22 UTC.