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The doctrine oflegitimate expectation was first developed inEnglish law as a ground ofjudicial review inadministrative law to protect a procedural or substantive interest when a public authority rescinds from a representation made to a person. It is based on the principles ofnatural justice and fairness, and seeks to prevent authorities fromabusing power.
Thecourts of the United Kingdom have recognized both procedural and substantive legitimate expectations. A procedural legitimate expectation rests on the presumption that a public authority will follow a certain procedure in advance of a decision being taken, while a substantive legitimate expectation arises where an authority makes a lawful representation that an individual will receive or continue to receive some kind of substantive benefit. In determining a claim for an alleged breach of a legitimate expectation, a court will deliberate over three key considerations:
Procedural legitimate expectations have been recognized in a number ofcommon law jurisdictions. In contrast, notwithstanding their acceptance and protection in the UK, substantive legitimate expectations have not been universally recognized. For instance, they have been given effect inSingapore but not in Australia.
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Since its inception, the doctrine of legitimate expectation has been viewed as an offshoot ofnatural justice.[1] The duty to act fairly is a core tenet ofadministrative law and a predominant feature in the application of the rules of natural justice. With each individual's entitlement to natural justice and fairness, legitimate expectation reinforces the duty of public bodies to act fairly. It is this protection of fairness that made way for the courts' acknowledgement of legitimate expectations. In their elaboration of the doctrine,courts of the United Kingdom adopted other key aspects of judicial review such asWednesbury unreasonableness, fairness,[2] andabuse of power[3] to justify the existence and the protection of legitimate expectations.
The termlegitimate expectation was first used in the case ofSchmidt v Secretary of State for Home Affairs (1968),[1] but was not applied on the facts. Subsequently, inO'Reilly v Mackman (1983)[4] the doctrine of legitimate expectation was recognized as part ofjudicial review inpublic law, allowing individuals to challenge the legality of decisions on the grounds that the decision-maker "had acted outwith the powers conferred upon it".[5] Although initially unclear, the nature and boundaries of the doctrine of legitimate expectation have been elucidated by seminal cases such asCouncil of Civil Service Unions v Minister for the Civil Service (theGCHQ case, 1983).[6] andR v North and East Devon Health Authority, ex parte Coughlan (1999).[7] Notwithstanding efforts of the courts, some ambiguity as to when legitimate expectations arise persisted. In response,Lord Justice of AppealJohn Laws proposed the aspiration of "good administration" as a justification for the protection of legitimate expectations.[8]
A procedural legitimate expectation is created when a representation is made by a public authority that it will follow a certain procedure before making a decision on the substantive merits of a particular case. Examples of procedural legitimate expectations include an expectation to be consulted[9] and to a fair hearing.[10] A substantive legitimate expectation is formed where a representation is made by an authority as to the final decision and outcome that the authority will make in a particular case.[11]
Upon reviewing a claim for the protection of a legitimate expectation against a public authority's decision, courts will deliberate over three key considerations:[12]
When determining if a legitimate expectation is present, the required conditions are as follows:[13][14]
Courts take into account not only the reasonableness of the expectation but other considerations such as the nature of representation made. In theGCHQ case,Lord Diplock stated that a legitimate expectation is one which "has consequences to which effect will be given in public law, whereas an expectation or hope that some benefit or advantage would continue to be enjoyed, although it might well be entertained by a 'reasonable' man, would not necessarily have such consequences".[15] It is aquestion of law, and has to be decided on an objective basis with full reference to the facts of the case.[16]
Although theGCHQ case states that "effect will be given in public law" for a legitimate expectation, the legitimacy of an expectation is not meant to be a conclusory label assuring the court's provision of remedies, but rather to warrantprima facie protection only. It may be rebutted by countervailing public interests.[17]
A legitimate expectation does not arise when it is madeultra vires of the decision-maker's statutory powers, that is, when the decision-maker lacked legal power to make the representation.[18] Courts are reluctant to protect such an expectation that has been created. The rationale is undoubtedly clear and rests on the scope of the administrative authority's powers.[19] It prevents public authorities from expanding their powers simply by makingultra vires representations. Secondly, allowing public authorities to be bound by theirultra vires representations may potentially prevent them from exercising their statutory powers or duties. Also, allowing a public authority to be bound could be unfair to third parties who are affected. However, courts may be obliged to protect legitimate expectations arising from representations by unauthorized officers of the public body.[20]
Expectations are not legitimate when they require a public authority to act in breach of its statutory duty.[21] This applies only when the statutory provisions diametrically conflict with the representation. In other words, the statutory provision will render the courts' fulfilment of the expectation impossible. However, a statutory provision which merely permits, but does not compel the public authority to breach the expectation will not necessarily justify any such breach.
An individual'shuman rights protected by theHuman Rights Act 1998[22] may occasionally override arguments of legality. InStretch v United Kingdom (2003),[23] theEuropean Court of Human Rights declared that whether the legality of the authority's action should be ignored will be determined on a case-by-case basis, and in light ofproportionality.[24]
For an expectation to be legitimate, the individual making the representation must have actual or apparent authority to make it on the behalf of the public authority. Such representations wouldprima facie bind the public authority.[25] Although representations made by an individual with apparent authority may have been made outside his or her powers, they are nevertheless legitimate as they fall within the scope of powers of the particular public body.[26]
Representations will not lead to legitimate expectations when delegation of such power to the individual making the representation is forbidden by statute,[27] or where the individual making the representation lacks actual or apparent authority. In the latter case, the applicant's expectation will lack legitimacy and thus wouldprima facie not be binding on the public authority.[25]
In deciding whether the expectation held by the aggrieved party is legitimate, the courts will consider whether the expectation was, in all circumstances, reasonable when it was formed.[28] The reasonableness test requires the court to assess the behaviour of the parties in the events which occurred prior to the making of the alleged representation, according to the following criteria:
The number of individuals affected may play a part, as courts have found a legitimate expectation to exist when the representation was "pressing and focused" and made to a small group of individuals.[31] On the other hand, courts rarely find the existence of a legitimate expectation when the representation was one made in general terms to a large and diverse group of individuals.[32] However, it may be noted that there are instances where an individual has successfully sought relief on behalf of a sizeable group of people.[3]
Courts have considered the applicant's reliance on the representation as a relevant consideration when determining the existence of a legitimate expectation. The role of reliance may be better assessed by distinguishing between "weak reliance" and "strong reliance". Weak reliance occurs when the applicant was made aware of and merely believed in the truth of the representation. Strong reliance, on the other hand, occurs where the applicant acted upon the representation and consequently faced detriment.[33]
Weak reliance is not required where the authority failed to apply the general policy at the time to the individual case at hand.[34] This exception is prompted by the overriding imperative of equality. Thus, the applicant need not have had detailed knowledge or the existence of the policy in order for a legitimate expectation to arise where the public authority had departed from the existing policy in deciding the individual case.[35]
Strong reliance by the applicant is not compulsory to prove the existence of a legitimate expectation. In spite of this, Lord Justice of AppealPeter Gibson stated inR v Secretary of State for Education and Employment, ex parte Begbie (1999)[36] that "it would be wrong to understate the significance of reliance in this area of the law". Detrimental reliance is not indicative of whether the court should protect an applicant's legitimate expectation but usually furthers an applicant's case, and it is only in exceptional cases where courts will protect a legitimate expectation in which detrimental reliance is absent.[37]
A procedural legitimate expectation by an individual or group rests on the presumption that the decision-maker will follow a certain procedure in advance of a decision being taken. This expectation can manifest in various ways, such as the expectation of being consulted;[38] of an inquiry being held;[39] of afair hearing;[9] and of being allowed time to make representations, especially where the applicant is seeking to persuade an authority to depart from a lawfully established policy.[40] The courts' protection of procedural legitimate expectations reinforces the notion that administrative decision-makers should be bound by certain representations which they make to individuals who stand to be affected by their decisions.[41]
Rooted in the principle of natural justice, procedural legitimate expectation protects procedural interests of the individual in public law. Although procedural expectations by applicants may manifest in various forms, they are all aspects of the "right to a hearing",[40] which an individual affected by a decision enjoys.[42] The UK courts developed this doctrine largely to ensure that the rules of natural justice are observed, to encourage good administration and prevent abuses by decision-makers.[43]
A key step in the development of procedural legitimate expectation was the observation ofLord Fraser of Tullybelton inAttorney-General of Hong Kong v. Ng Yuen Shiu (1983)[9] that "when a public authority has promised to follow a certain procedure, it is in the interest of good administration that it should act fairly and should implement its promise, so long as implementation does not interfere with its statutory duty".[44]
Despite initial resistance to recognition of this doctrine by the courts,[45] the landmarkGCHQ case firmly established procedural protection of legitimate expectations.[40] In the case, strikes by civil servants at theGovernment Communications Headquarters had destabilized operations and were seen as a threat to national security. TheGovernment of the United Kingdom took swift action to limit the rights of GCHQ employees to join unions, permitting them only to belong to an approved departmental staff association. The applicant organization challenged this decision by arguing that it should have been consulted because of a long-standing practice of doing so. In his judgment, Lord Fraser regarded the termlegitimate as synonymous to "reasonable" and identified two ways in which a legitimate expectation could arise, namely, "either from an express promise given on behalf of a public authority or from the existence of a regular practice which the claimant can reasonably expect to continue."[38]
While theHouse of Lords ultimately held that the government action was not unlawful for reasons of national security, it agreed that there was a legitimate expectation on the facts due to the well-established practice of consultation between the government and the trade union on important matters affecting the latter. The court was of the opinion that if not for national security interests, the application to protect a procedural legitimate expectation through judicial review would have been granted.[38]
Protection of procedural legitimate expectations has since been firmly entrenched as one of the court's roles in judicial review. The importance of procedural fairness as enunciated in theGCHQ case is further illustrated byRe Police Association for Northern Ireland's Reference (1990).[46] Applying the principles in theGCHQ case, theHigh Court of Justice in Northern Ireland held that the Police Association had neither been deprived of a legitimate expectation nor treated unfairly. TheCourt of Appeal of England and Wales also protected procedural interests by stating that a public authority cannot, without some form of warning, change a long-standing practice that it is aware an individual has acted in the light of and derived a benefit from, in the case ofR v Inland Revenue Commissioners, ex parte Unilever plc (1996).[47]
Although the courts' protection of procedural legitimate expectations assured individuals that decision-making processes were guided by fairness and thus the "greater propensity for fairer decisions",[48] in some circumstances a procedural right alone was insufficient for producing a fair outcome as "procedure and substance are intertwined, with procedural rights reinforcing substantive ones, and vice-versa [sic]".[49] TheSchmidt case[1] illustrates that the courts' protection of a procedural right inevitably leads to a substantive outcome. The plaintiffs here challenged a decision to refuse renewal of their residence permits on the grounds that they had not been given a hearing before the decision was reached. This argument was rejected as the original permits had been issued for only a certain time, which had since expired. However,Lord Denning, theMaster of the Rolls, said that had the plaintiffs' residence permits been revoked before they expired, they "would have a legitimate expectation of being allowed to stay for the permitted time".[50] The Court of Appeal in effect envisaged procedural protection of a substantive expectation of being allowed to stay in the UK.[51]
A substantive legitimate expectation arises where a public body makes a "lawful representation that an individual will receive, or continue to receive, a substantive benefit of some kind".[52]
InR v Secretary of State for the Home Department, ex parte Hargreaves (1996),[53] the Court of Appeal of England and Wales initially rejected the argument that the courts could perform a substantive review function beyond that permitted byWednesbury unreasonableness.[54] In contrast, in the earlier case ofR v Secretary of State for the Home Department, ex parte Khan (1984),[55] the applicant had argued that the government had unfairly failed to apply the criteria in a government circular that outlined when a family could adopt children living outside the UK. In the Court of Appeal's judgment, Lord Justice of AppealHubert Parker surmised that expanding the doctrine of legitimate expectation to protect a substantive element would not necessarily be inconsistent with the principle underlying the doctrine. He stated that "just as [other cases have established that public authorities cannot] resile from an undertaking and change [their] policy without giving a fair hearing so, in principle, theSecretary of State, if he undertakes to allow in persons if certain conditions are satisfied, should not in my view be entitled to resile from that undertaking without affording interested persons a hearing".[56]
This introduced the idea that in certain cases the courts would consider if policy changes were justified even when the affected parties had already been consulted. Effectively, this proposition grants courts the discretion to ascertain whether the public interest is better served by ordering an authority to perform its undertaking than to frustrate it.[39]
Ex parte Khan is also regarded as the first case in which an individual relied on a general policy, as opposed to a specific representation or a policy drawn for a closed class of persons, as the grounds for the expectation of a benefit.[57] While the case mooted the idea of a substantive legitimate expectation, the doctrine was more completely developed in theHigh Court judgment ofR v Ministry of Agriculture, Fisheries and Food, ex parte Hamble (Off-shore) Fisheries Ltd. (1995).[58] JusticeStephen Sedley attempted to widen the Court's protection of legitimate expectations by including "substantive protection of a substantive legitimate expectation".[59] He rejected the proposition that legitimate expectations are limited to procedural grounds by stating: "It is difficult to see why it is any less unfair to frustrate a legitimate expectation that something will or will not be done by the decision-maker than it is to frustrate a legitimate expectation that the applicant will be listened to before the decision-maker decides whether to take a particular step."[54][60]
When a court protects an applicant's substantive legitimate expectation, it is effectively mandating the outcome of a public body's decision-making process. One criticism is that this undesirably fetters the body's discretion as it will no longer be able to formulate policy without constraints. Nevertheless, it has been acknowledged that protecting substantive legitimate expectations ensures good administration. Consistency and fairness are reinforced in decision-making processes where the administrative power to alter policy is not used to unduly frustrate legitimate expectations.[61] Furthermore, when a public body acts contrary to what it had induced an individual to expect, it may cause that individual severe hardship, especially if he or she relied on the representation and there is no satisfactory alternative to the substance of the promise. The problem is alleviated if the court orders that the individual's legitimate expectation be given effect.[62]
Substantive legitimate expectation was definitively recognized as a ground of judicial review in the UK inex parte Coughlan.[7] The case involved a health authority which resiled from its explicit promise to the disabled applicant that a facility at which she was living would be her "home for life".[63] The Court of Appeal affirmed that the applicant had a legitimate expectation that the authority would keep the facility open, and quashed the authority's decision to close it. The Court stated that there were three categories of legitimate expectations:[64]
Under the categorical approach advocated byex parte Coughlan, for a substantive legitimate expectation to be protected it had to fit into either category (a) or (c).[72] However, classifying substantive legitimate expectations into distinct categories is difficult in cases where there are overlaps, leading Lord Justice Laws to suggest inex parte Begbie that the categories mentioned inex parte Coughlan are not "hermetically sealed".[73] In anobiter dictum inNadarajah v. Secretary of State for the Home Department (2005),[8] Lord Justice Laws set out a more structured form of merits-based review.[74] He expanded the categorical approach inex parte Coughlan into a continuum based on proportionality, suggesting that in order for a public body's decision to resile from a legitimate expectation to be lawful, it must be "a proportionate response to a legitimate aim pursued by the public body in the public interest".[75]
By advocating proportionality in the court's approach towards protecting substantive legitimate expectations, Lord Justice Laws effectively paralleled the approach used by the UK courts when considering whether an interference with a right subject to qualifications protected by theEuropean Convention on Human Rights is lawful.[74] Drawing guidance from the Convention, the proportionality test requires (1) that the objective of the action must be sufficiently important to justify limiting a fundamental right; (2) that the action designed to meet the objective must be rationally connected to that objective, and not be arbitrary, unfair or based on irrational considerations; and (3) the means used to impair the right must be no more than is necessary to accomplish the legitimate objective, and the more severe the deleterious effects of an action, the more important the objective must be if the action is to be justified.[76] As the European Convention was given effect in the domestic law of the UK by theHuman Rights Act 1998,[22] the proportionality approach resonated with the courts which were familiar in applying the test in cases involving qualified Convention rights across a wide spectrum of factual and policy contexts.[74] For instance, the proportionality approach was applied by JusticeStephen Silber inR. (X) v. Head Teacher and Governors of Y School (2007).[77]
Having determined that the applicant's substantive expectation is legitimate, the court then has to determine whether there is any overriding public interest justifying the public authority's decision to resile from its representation, or whether fairness dictates that the representation should be given effect to.[78]
When a court establishes that a public authority's decision has breached a legitimate expectation, it may annul the decision and order that the authority fulfil the expectation. A decision is invalidated by the issuance of a quashing order (also known ascertiorari), one of the more commonprerogative orders, and often results in the issue returning to the original body to be reconsidered afresh.[79] For example, inNg Yuen Shiu,[9] a representation was made by theDirector of Immigration that each illegal entrant to Hong Kong from Macau, of whom the applicant was one, would be interviewed with each case treated on its merits before a decision was made whether to deport the entrant. However, the applicant was not given an opportunity to make any representations. The Director's failure to provide the applicant with this chance was deemed a sufficient ground for quashing the decision. TheCourt of Appeal of Hong Kong had ordered aprohibition restraining the removal orders from being executed. However, thePrivy Council decided that a prohibition was excessive and issued acertiorari instead. It noted that the latter order did not prevent the Director from making a fresh removal order following a fair inquiry at which the applicant had been given an opportunity to explain why he should not be deported.[80]
A quashing order may also be used to protect a substantive legitimate expectation. It sets aside the decision that frustrates the promise made by a public authority to an applicant, thus binding the authority to fulfil its representation. InEx parte Coughlan, the Court of Appeal of England and Wales held that the applicant had a substantive legitimate expectation for the facility at which she was living to be kept open for the rest of her life, which the health authority was not allowed to frustrate. It therefore upheld the High Court's decision to issue a quashing order to prevent the authority from closing the facility, effectively ensuring that the facility was kept running for the benefit of its residents.[7]
To direct a public body fulfil a legitimate expectation, the court issues a mandatory order (also known as amandamus). This is a prerogative order which commands a public body to perform a public duty, and is often used to compel public bodies to exercise the powers given to them.[81]
InR (Bibi) v Newham London Borough Council (2001),[12] instead of ordering that the public authority fulfil a legitimate expectation that had been breached, the Court of Appeal of England and Wales held that when the decision in question is "informed by social and political value judgments as to priorities of expenditure" it is more appropriate for the authority to make the decision,[82] and the court may order that the authority should merely reconsider its decision, taking into account the person's substantive legitimate expectation.[83]
The payment ofdamages (monetary compensation) by a public authority is relevant to legitimate expectations in two ways. First, if the authority has voluntarily paid damages to an individual for breaching a legitimate expectation, the court could hold that the authority has not abused its power and thus there is no need to compel it to fulfil the expectation.[84] Secondly, it has been suggested that upon finding that the authority has breached a legitimate expectation, instead of ordering the expectation to be given effect, the court could direct that damages be paid. However, a serious difficulty with this proposal is the fact that at present English law does not generally recognize monetary compensation as a remedy for breaches of public law. A person can only obtain damages if he or she also has a parallelcause of action inprivate law (for example, in the law ofcontract ortort), and the non-fulfilment of a legitimate expectation is only likely to give rise to such a cause of action on rare occasions.[85] InR. v. Commissioners of Custom and Excise, ex parte F & I Services Ltd. (2001)[86] Justice Sedley referred to the possibility of damages as a remedy,[87] but commented:[88]
That [the existing authorities] do not include damages for abuses of power falling short ofm[is]feasance in public office does not necessarily mean that door is closed to them in principle. But the policy implications of such a step are immense, and it may well be that – despite the presence for some years in the rules of a power to award damages on an application for judicial review – a legal entitlement to them cannot now come into being without legislation.
The view has been taken that damages are not a suitable remedy when the loss suffered by an individual cannot be assessed meaningfully, but if they can be quantified then ordering an authority to pay compensation is preferable to insisting that it act in a manner that it regards as not being in the public interest. However, fulfilment of the legitimate expectation should be the primary remedy.[89]
Besides applying in the UK, the procedural legitimate expectation was approved by theFederal Court of Australia inGTE (Australia) Pty. Ltd. v. Brown (1986).[90] In the case, theMinister of State for Administrative Services, acting on behalf of theMinister of State for Industry and Commerce, imposedanti-dumping duties on the applicant. The applicant brought legal proceedings claiming that the authorities had denied it natural justice by failing to comply with a promise to provide an opportunity for a hearing towards the close of the investigation on whether the duties should be levied, and by departing from certain procedures. ApplyingNg Yuen Shiu and theGCHQ case, the Court agreed that the applicant's legitimate expectation had been frustrated by the failure to conduct a hearing and that it had been unfair for the authorities not to follow the procedures.[91]
On the other hand, strong doubts have been expressed about substantive legitimate expectations. InRe Minister for Immigration and Multicultural Affairs; Ex parte Lam (2003),[92] theHigh Court of Australia said that the reasoning inex parte Coughlan violated theseparation of powers doctrine by overextending the reach of judicial power provided for in section 75(v) of theConstitution of Australia. In its opinion, the balancing act employed inex parte Coughlan should be left to the executive and falls beyond the province of the courts.[93]
In Singapore, theHigh Court has recognized that a representation that a consultation will be held before a public authority makes a decision can give rise to a procedural legitimate expectation, though no applicant has successfully established the existence of such an expectation yet.[94]
As for the protection of substantive legitimate expectations, inAbdul Nasir bin Amer Hamsah v. Public Prosecutor (1997),[95] a criminal case, theCourt of Appeal relied on the concept of legitimate expectations to support the overruling of an incorrect legal principle prospectively – with effect from the date of the judgment – rather than retrospectively which would be the usual effect of a judgment. It stated that "certain legitimate expectations could, in certain circumstances, be deserving of protection, even though they did not acquire the force of a legal right",[96] Although it emphasized it was not considering whether thePrisons Department was prevented from carrying out its duties by a legitimate expectation.[97] InUDL Marine (Singapore) Pte. Ltd. v. Jurong Town Corp. (2011), the High Court doubted whether the doctrine of substantive legitimate expectation is part of Singapore law, but did not discuss the matter fully as neither the respondent nor the Attorney-General had made submissions on the issue.[10]
Subsequently, inChiu Teng @ Kallang Pte. Ltd. v. Singapore Land Authority (2013),[98] a differently constituted High Court held that substantive legitimate expectation should be recognized as a ground of judicial review if the following conditions are satisfied:[99]
(a) The applicant must prove that the statement or representation made by the public authority was unequivocal and unqualified;
- (i) if the statement or representation is open to more than one natural interpretation, the interpretation applied by the public authority will be adopted; and
- (ii) the presence of a disclaimer or non-reliance clause would cause the statement or representation to be qualified.
(b) The applicant must prove the statement or representation was made by someone with actual or ostensible authority to do so on behalf of the public authority.
(c) The applicant must prove that the statement or representation was made to him or to a class of persons to which he clearly belongs.(d) The applicant must prove that it was reasonable for him to rely on the statement or representation in the circumstances of his case:
- (i) if the applicant knew that the statement or representation was made in error and chose to capitalise on the error, he will not be entitled to any relief;
- (ii) similarly, if he suspected that the statement or representation was made in error and chose not to seek clarification when he could have done so, he will not be entitled to any relief;
- (iii) if there is reason and opportunity to make enquiries and the applicant did not, he will not be entitled to any relief.
(e) The applicant must prove that he did rely on the statement or representation and that he suffered a detriment as a result.
(f) Even if all the above requirements are met, the court should nevertheless not grant relief if:
- (i) giving effect to the statement or representation will result in a breach of the law or the State’s international obligations;
- (ii) giving effect to the statement or representation will infringe the accrued rights of some member of the public;
- (iii) the public authority can show an overriding national or public interest which justifies the frustration of the applicant's expectation.
Judicial precedents have developed the doctrine of legitimate expectation in Bangladesh since 1987. The criteria of the doctrine was restated inGolam Mustafa v. Bangladesh, which is described in the following.[100][101]
TheEuropean Patent Office (EPO) also applies the "principle of the protection of legitimate expectations", in that "measures taken by the EPO should not violate the reasonable expectations of parties to [the] proceedings" before the EPO.[102]
